MIDDLE RASEN PARISH COUNCIL - APPROVED MINUTES - upto 24 Months
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MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 13/12/11
Present:-
Cllrs Mr M. Stamp, Mrs S Smith,Mrs G Dennis, Mr P. Dawson, Mrs J Ranby, Mr G Dixon,
Mr D Pattison and Mr M O'Connor.
Visitors :- Cllr G Wiseman and Cllr L Strange
1) Apologies for Absence:- Cllr Mrs J Ranby.
2) Declarations of interest by Councillors: None
3) Minutes of meeting held 15/11/11:-
The minutes were signed as a true record .
4) Chair and Council's Comments:-
The Chair report that he and the Clerk had toured the parish looking at the necessity to provide more grit bins. The sand/grit mix and one grit bin were purchased and placed in the Church Hall car park.
Scaffolding has been erected at the Church to fix the clock hands.
Clerk asked to get the dead wood removed from behind the dog bin near Manor Bridge Drive.
5) Reports from WLDC & LCC:-
Cllr Wiseman updated Councillors with regard to the successful applications from the Councillor Initiative fund. He will speak to the planning department with regard to the planning application issue as documented by the Clerk at Item 8. Cllr Wiseman informed Councillors that he is to attend a hearing on 5/1/12.
Cllr Strange informed the meeting of the changes to the way that plans are to be accessed by Parish Councils. Snow clearance issues have now been resolved. LCC budget financially sound. Cllr Strange informed the Parish Council that his “Big Society Fund” could be used to buy winter weather equipment.
6) Crime & Vandalism:-
No report received.
7) Clerks Report on Matters Outstanding:-
Following last month's meeting, all contractors have submitted necessary paperwork, and hourly rates have been agreed. Grit bin requests have been placed with LCC for the Brambles, Furlongs (when adopted) and Old Gallamore Court.
Policies as discussed at last month's meeting are in the blue bag.
Grit bin and grit mix purchased out of successful funding application from WLDC Resilience Fund.
8) Planning:-
TPO – 028953 – Consent Approved
TPO – 028953 – Consent Refused
Application 127689 – 34 The Furlongs – Permission Granted – Clerk brought this application to the attention of Councillors. This application had been forwarded to Market Rasen by mistake. Cllr G Wiseman to take up with WLDC on Parish Council's behalf.
9) Correspondence
Letter from WLDC re planning.
Letter from LCC re snow clearance
Initiative Funding Letters
E-mail regarding Dustbin Collections
Letter from Reverend Patrick
Localism Briefing Note
WLDC News Release
WLDC Meeting Dates – January – March 2012
Excellent Aging Newsletter
10) Finance & Accounts for payment:-
Invoices:- J. Trotter £194.40
W. Carter £207.40
J Trotter £420.03
LALC £ 43.00
Church Hall £ 45.00
All Invoices were passed for payment.
Precept Request Form signed.
11) Reports from meetings:-
None.
12) To discuss and resolve ideas for “Councillor Big Society Fund”
After earlier discussions with regard to the purchase of a further grit bin for the Brambles, a proposal was made to purchase a grit bin for the Brambles which could then be moved elsewhere in the parish once LCC had provided one after July 2012.
Proposed: Cllr M Stamp. Seconded: Cllr D Pattison. Resolved unanimously.
13) To further discuss Parish/Neighbourhood Plan following earlier presentation
Following discussion with regard to both sorts of plans, and historical lack of community involvement, it was agreed that the Clerk contact Community Links to arrange a community meeting in March 2012, to gauge community interest. Publicity methods discussed: advertisement in Market Rasen Mail, website, Community Spirit Magazine/Noticeboards.
14) To resolve funding request for Citizens Advice Bureau
Proposed to send a further grant of £250.00.
Proposed: Cllr Pattison. Seconded: Cllr S Smith. Resolved unanimous.
15) Dates for next year's meetings
As per proposed dates sheet with exception of February – 22 nd February 2012.
16) Items for next meeting:-
Policies Adoption
Grass Cutting Tender
Parish Plan
Discuss and Resolve Winter Maintenance Issues.
There being no other business the meeting closed at 9.20pm.
Minutes of the Meeting of the Parish Council on 15/11/11
Present:-
Cllrs Mr M. Stamp, Mrs S Smith, Mr J. Padley, Mrs G Dennis, Mr P. Dawson, Mrs J Ranby,
Mr G Dixon, Mr D Pattison and Mr M O'Connor.
Visitors :- None.
1) Apologies for Absence:- Cllr L Strange, Cllr G Wiseman, and PCSO L Ingham - resolved .
2) Declarations of interest by Councillors:- Cllr Mr M Stamp declared an interest in Item14.
3) Minutes of meeting held 18/10/11:-
The minutes were signed as a true record .
4) Chair and Council's Comments:-
The bridge on Manor Drive has been completed – Clerk to send letter of thanks to Richard Waters.
Cllr Dixon gave out gritting leaflet, and drew Councillors attention to the footpath clearing section.
5) Reports from WLDC & LCC:-
None.
6) Crime & Vandalism:-
Clerk read out a report from PCSO Ingham.
7) Clerks Report on Matters Outstanding:-
Highways contacted re overgrown hedging near Braemar Farm. Cllr Smith confirmed that hedge cutting has taken place.
A new parish map has been obtained.
Letter re standardisation of boundaries was forwarded by Clerk to Boundary Commission.
No news regarding the current enforcement issue in the parish.
Councillor Initiative Funding forms completed by Clerk and will be forwarded to Cllr Wiseman by post.
8) Planning:-
No objections to planning applications no's: 127915 – Middle Rasen Village Hall, 127960 – The Farm House, 127854 – Woodhill Cottage and TPO 028953 – Woodside.
9) Correspondence
Invitation from Middle Rasen Methodist Church to Community Carol Service – 18/12/11 – Cllr Dennis to attend.
“Have your say on Council spending and plans” seminars – Cllrs Dixon and Dennis to attend.
E-mail from WLDC regarding newsletters.
10) Finance & Accounts for payment:-
Invoices:- Anglian Water £ 11.82
J. Trotter £ 69.79
W. Carter £228.63
Green Grass Contracting £ 97.80
J Trotter £416.90
LALC £ 27.00
All Invoices were passed for payment.
11) Reports from meetings:-
Cllr Dennis had attended the Market Rasen Town Forum and confirmed that following a presentation from Mark Sturgess (WLDC), the group was very keen on adopting a neighbourhood plan. The Market Rasen group were keen to consult with its neighbours more closely, and after lengthy discussions it was muted that some Councillors would attend the next meeting of the Market Rasen Town Forum on 5/1/12 at the Catholic Church Room at 7pm. Councillors will discuss again at December meeting.
12) To discuss and resolve draft Financial Regulations and Standing Orders
Proposed Cllr Pattion. Seconded Cllr Dawson. Resolved. Thanks to Cllrs Stamp and Dixon and Clerk for their hard work.
13) To discuss Budget and resolve Precept 2012/13
£16710.00 - Proposed - Cllr P Dawson Seconded – Cllr D Pattion. Resolved unanimous.
14) To discuss and resolve budgetary and practical issues regarding snow clearance in the village
Cllr Stamp declared a personal/prejudicial interest with regard to this matter and left the room. The Vice Chair continued to chair the meeting. After lengthy discussions the proposal for snow clearance was as follows:
3 contractors to be used subject to appropriate guidance being supplied by LCC (expected end of November 2011). Clerk to check machinery and costs for 1 contractor prior to snow clearance. Parish divided into 3 sections and Councillors to contact Clerk to ask for snow clearance to begin. Clerk to publicise snow clearance and ask for parishioners to ensure that cars are not parked on streets where possible. An increase in the snow clearance budget to £1000.00.
Proposed – Cllr Dawson. Seconded – Cllr Dixon. Resolved.
Cllr Stamp returned to chair the meeting.
15) To discuss and resolve Parish Council Community Resilience Grant Scheme Application
Cllr Dixon updated meeting on potential for 1 tonne salt to be given to Parish from LCC. Discussions centred on grit/salt bins.
Proposed that application be made for grit bins and grit, and that Parish Council buys a further 1 tonne of grit for parish use.
Proposed – Cllr Dennis. Seconded – Cllr Smith. Resolved.
16) To discuss and resolve ideas for “Councillor Big Society Fund”
Deferred to next meeting.
17) Items for next meeting:-
Adoption of policies as listed in Standing Orders.
Dates for next year's meetings.
To discuss and resolve ideas for “Councillor Big Society Fund”
There being no other business the meeting closed at 9.45pm.
Minutes of the Meeting of the Parish Council on 18/10/11
Present:-
Cllrs Mr M. Stamp, Mrs S Smith, Mr J. Padley, Mrs G Dennis, Mr P. Dawson, Mrs J Ranby,
Mr G Dixon and Mr M O'Connor.
Visitors :- None.
1) Apologies for Absence:- Mr D. Pattison, Cllr L Strange, Cllr G Wiseman, and PCSO L Ingham resolved .
2) Declarations of interest by Councillors:- None
3) Minutes of meeting held 16/8/11:-
An amendment was made to the wording at the bottom of page 604 (stop to shelter) and the minutes were signed as a true record .
4) Chair and Council's Comments:-
The Chair asked that the Clerk contact LCC Highways with regard to the hedge cutting near Braemar Farm.
The Chair informed the meeting that Cllr Wiseman had asked the Chair to inform the Parish Council that both the Parish Council and the Council would not be affected by Boundary Changes. Furthermore, 2 bus stops would be put in place in the next financial year on Caistor Road.
The Chair asked the Council to pass on the blue bag as quickly as possible. Cllrs to let Clerk know if they are to be away.
5) Reports from WLDC & LCC:-
The Clerk delivered a message from Cllr Strange regarding snow clearance funding. After discussion regarding feasibility and decision making processes, it was proposed that an amount up to £500 be made available in the case of severe weather.
Clerk to contact Highways for requirements, and contact named contractors for details.
Proposed – Cllr Stamp Seconded – Cllr Dixon – Resolved.
6) Crime & Vandalism:-
Clerk read out a report from PCSO Ingham. Cllr Stamp to try to attend Market Rasen Community Panel Meeting in place of Cllr Pattison on 19/10/11.
7) Clerks Report on Matters Outstanding:-
The electronic speed sign has been fixed. An update was given regarding the overgrown hedging on the bridleway as discussed at the previous meeting.
8) Planning and discussion regarding new planning papers circulation:-
Permission granted App No: 127677 – Lynwood Lodge
Clerk gave an update regarding to an ongoing enforcement issue within the village. Clerk to keep Council updated as necessary.
9) Correspondence
Letter from Boundary Commission – Clerk to write to voice concerns of Parish Council.
Tourism letter – amendments to policy outlined by Clerk.
Awaiting response from Cllr Strange re Big Society Fund.
10) Finance & Accounts for payment:-
Invoices:- Middle Rasen Church PCC £ 37.50
J. Trotter £ 19.42
W. Carter £314.82
GreenGrass Contracting £ 97.80
J Trotter £466.19
British Legion Poppy Appeal £ 30.00
All Invoices were passed for payment.
Clerk informed Council of the bank account total - £8,638.53 – with a further refund of VAT to be expected.
Clerk requested that Council purchase a copy of the Charles Arnold Baker publication.
Proposed – Cllr P Dawson Seconded – Cllr G Denis. Resolved.
11) To give intial consideration to a review of new Financial Regulations and Standing Orders
Clerk highlighted areas to be considered on Financial Regulations. Agreed that Clerk would make necessary amendments and present for adoption at next meeting.
After discussion agreed that Cllrs Stamp and Dixon would meet with Clerk to prepare draft standing order document for Council for next meeting.
12) Reports from meetings:-
Cllr Dennis and the Clerk had attended 2 meetings on the Parish Council's behalf. Cllr Dennis gave an update on both the Market Rasen Town Plan Forum and the LALC AGM.
Discussion centred around the necessity for Middle Rasen to formulate either a Parish or Neighbourhood Plan.
Cllr O'Connor informed the Council that having a Neighbourhood Plan had been one of the main messages at the Housing in Rural Areas Seminar.
Agreed that Cllrs Dennis and Stamp will attend next Market Rasen Town Plan Forum – 10/11/11.
13) To discuss and resolve Burial Fees
New Councillors were made aware of current fees. Proposed fees remain at current rate.
Proposed - Cllr P Dawson Seconded – Cllr G Dixon. Resolved.
14)To discuss funding application for Local Councillor Initiative Fund
Clerk informed meeting that funding could also be sought for Parish Plan.
Proposed that Clerk apply for £2000 of funding to shared equally between village hall and parish plan.
Proposed - Cllr Stamp Seconded – Cllr Dawson - Resolved.
15) To discuss and resolve future steps for Parish Plan
Following information from Clerk, it was agreed that the Clerk would try to arrange a meeting with both Janet Clark and Mark Sturgess for the December meeting on 13/12/11.
16) To resolve on whether the Council will move into closed session
No resolution made.
17) To carry out the annual review of pay and conditions for Council Staff
Resolved to apply same differential to handyman's wages as that applied to National Minimum Wage as of 1/10/11.
Proposed – Cllr O'Connor Seconded – Cllr Smith. Resolved.
18) Items for next meeting:-
Budget Reporting/Precept
Adoption of new Standing Orders and Financial Regulations
There being no other business the meeting closed at 9.05pm.
Minutes of the Meeting of the Parish Council on 20/9/11
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mr J. Padley, Mrs G Dennis, Mr P. Dawson,
Mrs J Ranby, Mr G Dixon and Mr M O'Connor.
Visitors :- Cllr L Strange, Cllr G Wiseman, and Guy Grainger
1) Apologies for Absence:- Cllr Mrs S Smith and PCSO L Ingham.
2) Declarations of interest by Councillors:- None
3) Minutes of meeting held 16/8/11:-
The minutes were signed as a true record . Cllr Padley requested that the minutes reflect only parish details in depth.
The Chair brought forward Item 5 to allow the WLDC and LCC representatives to leave the meeting promptly.
5) Reports from WLDC & LCC:-
Cllr Wiseman reported that following the article in the Market Rasen Mail, he was unable to comment on the situation to date. However he assured the Parish Council that he would continue to carry out his duties as normal. He urged the Parish Council to submit their Initiative Funding form. Cllr Wiseman had received correspondence from a parishioner to put a “request stop” on Caistor Road. After discussion, Cllr Wiseman agreed to follow this up as necessary.
Cllr Strange reported on matters at the LCC as follows:
Spending cuts (including personnel), academy funding to schools, road maintenance, and policing levels around the county.
4) Chair and Council's Comments:-
The Chair informed the meeting that he had sought permission from Cllr Pattison to buy bulbs (mixed crocus and daffodils) to plant at churchyard and at the Lincoln Lane end of the A46. Planting to take place on Sunday 25/9/11 at 11.00am at churchyard.
Cllr G Dixon informed the meeting that he had checked the train timetables regarding the issues of the Newark to London Kings Cross service. He further informed the meeting that there may be an issue regarding the lack o f footpath for children walking to Middle Rasen School from the Brambles Estate. Cllr Dixon to contact the School to ascertain number of children affected. Following information from the Lincolnshire Resiliance Committee, Cllr Dixon reported that members of the public who move snow off paths will not be prosecuted.
Cllr G Dennis had been approached by a parishioner with regard to the installation of a bus stop next to the post office. This site has already been assessed as unsuitable for a bus stop by Highways.
6) Crime & Vandalism:-
No matters to report.
7) Clerks Report on Matters Outstanding:-
Highways have collected the outstanding roadworks signs.
Churchyard gate now fixed.
LCC Parking policy to take effect over the course of 2011.
Winter weather questionnaire completed.
8) Planning and discussion regarding new planning papers circulation:-
Concerns re boundary for App No: 127677 – Lynwood Lodge
Permission granted for App No:127508 – Newman Villa
Permission granted for App No:127491 – 1 Meadowfield
The Clerk informed the meeting that App No: 126924 has been referred for appeal. Following concerns highlighted to the Clerk regarding reasons for refusal, and after seeking advice from WLDC, the Parish Council were in agreement not to make further representations to the appeal panel.
The meeting was suspended in order for a member of the public to address the meeting.
9) Correspondence
Parish Media – social networking information discussed.
Invitation to Market Rasen Town Council Meeting – Clerk and Cllr Dennis to attend.
Lincolnshire Police Alert System – Clerk to sign up and forward e-mails as appropriate for trial period.
Update regarding planning charges from WLDC explained.
Review of polling officer review explained.
Community Lincs Annual Review and Debate Invitation – No Councillors to attend.
Information from Globe Consultants.
Invitation to LALC AGM and Conference: Clerk and Cllr Dennis to attend.
WLDC Seminar on Waste – No Councillors to attend.
WLCAB invitation to clerk for AGM – Clerk unable to attend.
Energy Efficiency Training Session – Not applicable.
E-mail from Cllr Strange re Parish Plan – to be discussed at Item 14.
10) Finance & Accounts for payment:-
Invoices:- J. Trotter £ 50.85
W. Carter £203.20
GreenGrass Contracting £109.20
J Trotter £ 608.97
J Trotter £232.98
HMRC £ 76.80
Clement Keys £342.00
KB Salmon £277.30
M Stamp £ 44.15
All Invoices were passed for payment.
Parish Council voiced disquiet at the invoiced amount for repair of Churchyard post and noticeboards. Clerk confirmed that external audit has been completed and a closure notice has been put on notice board. Attention was drawn to comments made by auditors.
11) Reports from meetings:-
Cllr Dennis reported that she had attended the new Councillors training and recommended it to the other new Councillors.
Cllr Stamp confirmed that following a meeting with Clerk and LCC the footbridge handrail on Manor Drive will be repaired. Clerk confirmed that copy e-mail had been sent to her confirming repairs.
12) To discuss funding application for Local Councillor Initiative Fund
Agreed that initiative fund could be used to match fund new disabled toilet at village hall. Clerk to speak to both Cllr Wiseman and Carole Sellars, and report at next meeting.
13) To discuss funding application for Wildlife Grant Funding
Deadline for funding missed. Reapply for funding in April 2012.
14) Parish Plan
Following information from Clerk regarding responsibilities of Parish Council and community, Clerk will contact Community Lincs for more information and revisit at next meeting. Hoped that a community meeting could be held for all stakeholders in January 2012 to drive process further. Councillors asked to consider if they would be interested in joining a steering group.
15) To resolve purchase of printer – HP OfficeJet 7500
Proposed – Cllr J Padley. Seconded – Cllr G Dixon. Resolved.
16) To discuss and resolve fixing of post in churchyard
Cllr Stamp to arrange, as discussed at previous meeting.
17) To discuss and resolve disposal of 4 drawer filing cabinet
After discussion, agreement to take to recycling centre.
Proposed – Cllr P Dawson. Seconded – Cllr M Stamp. Resolved .
Cllrs Stamp and Pattison to arrange.
18) Items for next meeting:-
Local Initiative Fund
Parish Plan
There being no other business the meeting closed at 9.34pm
Minutes of the Meeting of the Parish Council on 16/8/11
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mr J. Padley, Mrs S. Smith, Mr P. Dawson,
Mrs J Ranby, and Mr M O'Connor.
Visitors :- Cllr L Strange, PCSO L Ingram, and Mark Sturgess (WLDC)
1) Apologies for Absence:- Cllr Mrs G Dennis, Cllr Mr G Dixon and Cllr G Wiseman.
2) Declarations of interest by Councillors:- None
3) Minutes of meeting held 19/7/11:-
The minutes were signed as a true record .
4) Chair and Council's Comments:-
Cllr Dawson asked that the Clerk contact the Highways Department to ask them to collect the various signs following the recent re-surfacing works.
Cllr Smith had been approached by a parishioner to ask for permission to hold a Middle Rasen Garage Sale Day. After discussion the Parish Council had no objections to such an event, and Cllr Smith agreed to inform the parishioner of the decision.
5) Reports from WLDC & LCC:-
Cllr Strange informed the meeting that the Lincoln Bypass Scheme has been moved into the top tier of road schemes to be looked at. If successful it will require a match funding commitment from the LCC, and will be a single carriageway with a view to widening into a dual carriageway in the future. It is likely that work would start in 2015 and end in 2017.
The Government has confirmed a £14m grant to provide Broadband across rural Lincolnshire. By 2015 90% of households will have high speed broadband.
Following the recent re-surfacing of the A46, Cllr Strange met with the Contractors May Gurney to highlight comments made by parishioners regarding the complete closure of the road. He has also asked that in future better signage be provided, to give motorists time to seek alternative routes rather than use the access only (to village) as the diversion route.
No risk assessment has been undertaken by LCC regarding the dangerous handrails on the bridge on Manor Road. It was agreed that the Clerk would contact the Local Authority and keep Cllr Strange informed on the situation.
Cllr Strange confirmed that following the Parish Council's useful comments regarding the recycling facility, the number of staff employed is as a result of environmental agency regulations. Furthermore, LCC pay a contractor a fixed rate for this service, rather than paying the staff themselves. It is hoped that the recycling facility will open for an extra day with effect from Spring 2012. Cllr Pattison asked Cllr Strange to pass on comments regarding the helpfulness of the staff at the facility.
(Cllr Strange left the meeting)
6) Crime & Vandalism:-
PCSO Ingram reported that no crimes had been in reported in the past month, however 3 lead thefts have occurred within the past week in Market Rasen. She informed Councillors that this information has been circulated via the Neighbourhood Watch network, and asked for all to be vigilant. A parishioner reported that a gang of young men had been spotted pointing out houses and naming the inhabitants, they were not recognised as local, and regular patrols have been taking place to ensure that no trouble occurs. Following a phone call from Cllr Smith, police had checked on a young man claiming to be selling things whilst on the Youth Offenders Scheme. PCSO Ingram confirmed that there was no such scheme and that local officers had looked into the matter.
7) Clerks Report on Matters Outstanding:-
The Clerk has contacted Mr Salmon again regarding the new post on the churchyard gate, and this will be fitted on Saturday morning.
The Clerk has contacted the Village Hall Committee with regard to the glass on the playing field.
The Clerk will liaise with Cllr Dixon regarding the timing of the train, as no information has been forthcoming from the SAG.
Litter picking equipment has now been given to the village by WLDC.
8) Planning and discussion regarding new planning papers circulation:-
The Clerk directed the Council's attention to the new planning paper fees from WLDC. After discussion with regard to the number of applications per year, the environment impact of each Councillor printing off copies, it was resolved to look into the purchase of a printer for Parish Council use.
No objections to App No:127508 – Newman Villa
No objections to App No: 127568 – Westcot
Following the Community Led Planning Discussion led by Mark Sturgess, the Chair had sought advice regarding the plot on Low Church Road. Mr Sturgess has agreed to look into the matter, and send an enforcement officer to inspect the site, and to issue an enforcement notice as requested.
9) Correspondence
Letter from John Wilkinson Trust – resolved that trustees as outlined in the letter be re-appointed to the Committee.
Allotment request letter from parishioner – discussed at item 16.
Request from Anne Walker regarding photo of Parish Councillors – Clerk to contact Anne and request that she attends the next meeting due to absences.
E-mail from Came & Co regarding changes to Insurance Policy from providers Aviva.
Rural Housing Seminar invitation – Cllr O'Connor to attend.
Parking Consultation and Winter Weather questionnaire to be completed by Clerk, and Council to be consulted at next meeting, if appropriate.
10) Finance & Accounts for payment:-
Invoices:- J. Trotter £348.63
W. Carter £203.20
GreenGrass Contracting £ 86.40
Anglian Water £7.93
Pages Skip Hire £144.00
All Invoices were passed for payment.
Banking mandate issues explained by Clerk.
11) Reports from meetings:-
Cllr Stamp reported on his meeting with Ben Attridge from LCC regarding A46 re-surfacing. Handrail also mentioned in this meeting – re-visited at item 17.
12) To discuss a gift for the village to commemorate length of service of Mrs Sellars on the parish council:-
Following research by Clerk, resolved to purchase 2 x bird boxes of different types from Jacobijayne at a cost of £23.95 per box.
13) To discuss overgrown hedging in the Parish
Resolved that Clerk contact Highways with regard to 2 sites in the village. Clerk to ascertain ownership of field next to Nags Head.
14) To discuss funding application for Local Councillor Initiative Fund
Due to lack of time, deferred to next meeting.
15) To discuss funding application for Wildlife Grant Funding
Due to lack of time, deferred to next meeting.
16) To discuss allotment space in the Parish
Following a letter from a parishioner, an allotment list has now been formed. Discussions centred on Parish Council's responsibilities for providing allotments, and agreed to re-visit in the future as list increases.
17) To discuss responsibility for renewal of footbridge handrails on Manor Drive
Following research, it was agreed that the Clerk contact LCC with regard to making repairs to the wooden handrails before the winter.
18) Items for next meeting:-
Wildlife Grant Funding Application
Local Initiative Fund Discussion
Parish Plan
Purchase of Printer
Fixing of post in churchyard
Disposal of 4 drawer filing cabinet
There being no other business the meeting closed at 9.25pm
Minutes of the Meeting of the Parish Council
on 19/7/11
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mr J. Padley, Mrs S. Smith, Mr P. Dawson,
Mrs J Ranby, Mr G Dixon, Mrs G Dennis, and Mr M O'Connor.
Visitors :- Cllr G. Wiseman and Cllr L Strange
1) Apologies for Absence:- None.
Cllr Stamp welcomed Mrs Trotter to her first meeting as the new Clerk.
2) Declarations of interest by Councillors:- None
3) Minutes of meeting held 21/6/11:-
The minutes were signed as a true record .
4) Chair and Council's Comments:-
Confirmed that Chair and Clerk had contacted home owners with regard to overgrown hedging. Further confirmed that Clerk is now aware of handrail issue on footbridge – once funds allow a tubular handrail will replace current wooden rail.
Cllr Dennis reported that following the litter pick today the foot bridge near Low Church Road requires attention also. One of the volunteers on the litter pick has removed large pieces of glass from playing field. Agreed to refer matter to Village Hall Committee.
Cllr Dennis also asked if 3 litter pickers could be kept permanently in the village for regularly litter picking sessions. Agreed that Clerk would contact WLDC to ask permission. After discussion with regard to WLDC responsibility for litter, Cllr Wiseman further agreed to liaise with Clerk re WLDC remit for litter.
Cllr Dixon reported that following a conversation with Cllr Strange, it had been brought to his attention that the London connection train from Market Rasen is arriving 1 minute too late for the early service from Newark. Cllr Strange confirmed that he will be contacting the train company to ask them to re-timetable the train to ensure that passengers are able to catch the Newark to London service. Resolved that the Clerk will also write on behalf on the Parish Council.
5) Reports from WLDC & LCC:-
Cllr Strange gave his views regarding WLDC remit for street cleaning.
Following the Clerk's information regarding the postponement of the A46 resurfacing works, Cllr Strange agreed to contact Highways for further clarification. Noted that better signage is required for heavy transport to ensure that the village is not used as a through road.
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Following representations from Mr G Grainger, Cllr Strange asked that the minutes reflect that Mr Grainger had asked for a lowering of the speed limit on Tealby Road. Having spoken to LCC, Cllr Strange confirmed that the Parish Council would be consulted before any action is taken.
Following on from the previous agenda item Cllr Strange confirmed that he had been contacted by the outgoing Clerk with regard to the dangerous state of the aforementioned footbridge. Cllr Strange will ask for a risk assessment to be carried out.
Market Rasen recycling site is not being used as much as hoped, and although plans are in place to ensure that more home owners use it in future, Cllr Strange asked for suggestions from the Parish Council. Members suggestions included; increasing opening hours, reducing staffing levels, and accepting trade waste.
Cllr Strange gave an update on the LA situation at present with regard to funding, personnel, education and health matters.
The Chair thanked Cllr Strange for his report.
Cllr Wiseman gave an update on planning and enforcement matters. He further confirmed the Local Council Initiative dates and funding available. He informed the meeting that he will be starting his surgeries next month, scheduled Aug/Oct/Dec, dates to be published in the Community Spirit Magazine. He informed the meeting that the new Yearbook does not contain any Parish Clerk information, and agreed to furnish the Clerk with an electronic copy and also a hard copy.
The Chair thanked Cllr Wiseman for his report.
Cllrs Strange and Wiseman left the meeting – 8.15pm.
6) Crime & Vandalism:-
No matters arising.
7) Clerks Report on Matters Outstanding:-
The Clerk has contacted Mr Salmon regarding the new post on the churchyard gate, and will continue to chase as necessary.
Highways were contacted regarding overgrown hedging on A46/Church Streeet, however this has now been dealt with.
No response so far to advertisement of 4 drawer filing cabinet.
8) Planning:-
Approval notice received for Glenhurst.
Noted that Parish Council were unaware of approved planning application 123818 (land adj to The Grove).
No objections to Overhead Lines for Moorby Skinners Lane.
Parish Council objected to planning at 1 Meadowfield, for attached garage due to boundary concerns.
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9) Correspondence
E-mail from Mr Grainger explained to meeting re bus stops and zebra crossing.
Declaration of Interest Forms given out to new councillors and returned to Clerk.
Clerks & Councils Direct Magazine put into blue bag.
Information re postponement of A46 roadworks given out in item 5.
Wildlife Grant information letter put into blue bag.
Thank you letter from LCC re flood feedback read out.
Conduct of Local Authority Members letter from WLDC read out. Resolved to opt into voluntary code.
E-mail from Mary Hollingsworth re community plan – Clerk to invite Mark Sturgess to next PC meeting – 16 August at 7.15pm.
E-mail from Mr G Parish re playing area on The Furlongs – agreed that PC are not responsible for play area. Clerk to refer Mr Parish to WLDC for clarification of ownership.
Letter for WLDC re changes to planning application consultation methods – Resolved that Clerk will download Fee structure, and that planning applications will still be requested in paper format if fees are not too exorbitant.
10) Finance & Accounts for payment:-
Invoices:- J. Trotter £363.21
W. Carter £203.20
GreenGrass Contracting £ 97.80
All Invoices were passed for payment.
Resolved for Clerk to attend CICLA training at a cost of £110.00.
Last year's accounts audit paperwork sent on required date.
Clerk reminded Cllrs to take appropriate ID to bank for new bank mandate forms.
Change of address form completed for bank statements.
The clerk informed the meeting that the accounts are now being completed on spreadsheet as well as in the book.
11) Reports from meetings:- None.
12) To discuss a gift for the village to commemorate length of service of Mrs Sellars on the parish council:-
Discussion with regard to various ideas, agreed that Clerk obtain literature on bird boxes for discussion at next meeting.
13) Items for next meeting:-
Gift for village to commemorate length of service of Mrs Sellars.
Wildlife Grant Funding Application.
Local Initiative Fund Discussion.
There being no other business the meeting closed at 9.20pm
Minutes of the Meeting of the Parish Council
on 21/6/2011
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mr J. Padley, Mrs S. Smith, Mr P. Dawson,
Mrs J Ranby, Mr G Dixon, Mrs G Dennis, and Mr M O'Connor.
Visitors :- Cllr G. Wiseman
1) Apologies for Absence:- Cllr L. Strange & PCSO Ingham.
Cllr Stamp welcomed and introduced Mrs Trotter to the meeting as the new Clerk. He gave a vote of thanks to Mrs Pitman for all her hard work and wished her well.
2) Declarations of interest by Councillors:- None
3) Minutes of meeting held 25/5/11:-
The minutes were signed as a true record .
4) Chair and Council's Comments:-
Concerns were raised by the council regarding the building of a new property on land adjacent to the The Grove, Gainsborough Road. WLDC Planning have confirmed that permission for renewal of earlier planning permission MO6/P/1065 granted 11/12/06 for erection of detached 4 bed dwelling and single garage. Conditions 2, 3, 5 & 7 have been discharged.
Mr J Padley arrived at the meeting – 7.40pm.
Agreed that Clerk would contact WLDC to request set of plans for property in question, and Clr Wiseman will also look into situation.
Clr Dixon informed the Council that he had been to a “Lincolnshire Resiliance Committee” meeting, and sought permission from the Council to progress matters further with regard to emergency snow clearance – agreed .
Following comments from Clr Dawson, the Clerk to contact appropriate parishioners/Highways department regarding dangerous hedging.
Cllr Mrs Dennis sought permission to hold another litter pick session on 19/7/11. The Clerk to contact WLDC and arrange for supplies to be delivered before this date.
5) Reports from WLDC & LCC:-
Cllr Wiseman thanked the outgoing Clerk for all her help and assistance. Cllr Wiseman gave an update on planning and enforcement matters. He also informed the Council of the application for funding process. A parishioner had also contacted him with regard to installing a bus stop on Caistor Road. Agreed that Cllr Wiseman pursue this matter.
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6) Crime & Vandalism:-
The clerk had forwarded councillors information sent out from PCSO Ingham regarding changes to the policing in the area.
7) Clerks Report on Matters Outstanding:-
The noticeboards on the Brambles and Furlongs have now been sorted. Still awaiting the new post on the churchyard gate.
Letter of thanks from Anne Walker read out.
The skip needs emptying – the clerk to sort. Permission was sought to move skip away from current location, after discussion agreed to move to beyond the footpath onto new burial field.
Cllr Stamp to liaise with Flood Relief Co-ordinator.
Mrs Pitman to e-mail Cllr Strange regarding the dangerous state of the wooden footbridge.
8) Planning:-
No planning permissions sought.
Planning permission for the Nags Head approved.
9) Correspondence
West Lindsey Area Forum on 28/6/11 – 7pm – Glentham Village Hall, posters to be displayed on noticeboards.
Letter from parishioner regarding overhanging trees on property. Agreed that Mrs Pitman would speak to parishioner concerned.
10) Finance & Accounts for payment:-
Invoices:- H. Pitman £755.43
W. Carter £ 227.20
W. Carter £ 9.92
Clerks advert £214.32
Middle Rasen Village Hall £ 10.00
HMRC £355.60
Petty Cash £ 50.00
Middle Rasen Church PCC £ 75.00
All Invoices were passed for payment.
VAT total of £1532.00 to be claimed for year ending March 2011.
Last year's accounts paperwork completed and ready to send for external audit.
New bank mandate forms to be signed by all Cllrs and new Clerk.
11) Reports from meetings:- None.
12) To discuss repair to footway on North Street:-
Clerk to e-mail Cllr Strange.
13) To discuss & resolve on request for funding for a storysack from LCC Family Support:-
After explanation of scheme and location of Children's Centre, the Parish Council resolved that this request was not appropriate due to location of the Children's Centre.
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14) To discuss a gift for the village to commemorate length of service of Mrs Sellars on the parish council:-
Discussion with regard to various ideas, including stone planters under the village signs. Agreed to place on July meeting agenda for further discussion.
15) To discuss future use and storage of office furniture and chest
Cllr Padley to take temporary ownership of the chest – resolved.
4 draw filing cabinet to be advertised for sale in Community Spirit Magazine – resolved.
16) Items for next meeting:-
Gift for village to commemorate length of service of Mrs Sellars
There being no other business the meeting closed at 8.45 pm
Minutes of the Annual Meeting of the Parish Council
on 25/5/2011
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mr J. Padley, Mrs S. Smith & Mr P. Dawson.
Visitors :- Cllr G. Wiseman
• Election of Chairman:-
Mr M. Stamp. Proposed, Cllr Pattison. Seconded, Cllr Dawson . Resolved.
2) Election of Vice-Chairman:-
Mr D. Pattison. Proposed, Cllr Dawson . Seconded, Cllr Stamp. Resolved.
3) Apologies for Absence:- Cllr Dixon , Cllr L. Strange & PCSO Rowley.
4) Co-option of councillors:
Jane Ranby. Proposed, Cllr Stamp. Seconded, Cllr Dawson . Resolved.
Gail Dennis. Proposed, Cllr Pattison. Seconded, Cllr Padley. Resolved.
Michael O'Connor. Proposed, Cllr Pattsion. Seconded, Cllr Mrs Smith. Resolved.
5) Declarations of interest by Councillors:-
Cllrs Dawson & Pattison declared a personal interest in item 16, as chairman and member of the MRF&CC committee respectively.
6) Minutes of meeting held 19/4/11 :-
The date of the meeting was amended and the minutes were then signed as a true record .
7) Reports from WLDC & LCC:-
Cllr Wiseman gave an update on planning and enforcement matters. He is planning to hold bi-monthly surgeries starting in July.
8 Crime & Vandalism:-
Clerk read out a report received in PCSO Rowley's absence.
9) Chairman's & Council's comments:-
There has still been no progress on the repair to the churchyard gate post and notice board locks. If not done by next meeting, will look to engage another contractor.
The chairman thanked Cllr Mrs Dennis for organising the village litter pick. Three ladies collected three and a half bags of rubbish.
The Information Day at the chapel had been a success and was attended by council.
Various hedges were identified as causing obstruction to footpaths.
Another dangerous incident on the pedestrian crossing has been reported. The clerk to notify Highways.
10) Clerk's report on matters outstanding:-
The clerk to chase items raised previously. 592 593
Letters of thanks received from CPRE, Middle Rasen & District Horticultural Society and Middle Rasen Nursery for funding.
11) Planning:-
Permission refused at land r/o Firgrove, Low Church Road .
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12) Correspondence:-
LALC– New councillor training.
13) Finance & Accounts for payment:-
Invoices:- WLDC (election) £150.50
Cassells Ltd (audit) £96.00
Anglian Water £4.57
Green Grass Contracting £97.80
W. Carter £177.60
Clerks advert £214.32
H. Pitman £1541.39
HMRC £154.80
M. Stamp (chairman's expenses) £220.00
All Invoices were passed for payment.
The chairman declared a personal/prejudicial interest on chairman's expenses and left the room during discussion.
14) Annual Return for the year ended 31 March 11:-
Clerk and chair signed the accounts.
a) Statement of accounts approved.
b) Review of effectiveness of internal audit. Internal auditor's report read out to council. Council are happy with the work of the internal auditor and approved its effectiveness.
c) Annual Governance Statement executed.
15) To discuss and resolve renewal of annual insurance policy:-
Aviva at a cost of £424.55. Proposed Cllr Pattison. Seconded Cllr Mrs Smith. Resolved.
At this point Cllrs Dawson & Pattison left the room.
16) To discuss & resolve on grant request from Middle Rasen Football & Cricket Club:-
£300. Proposed Cllr Stamp. Seconded Cllr Mrs Smith. Resolved.
17) To discuss & resolve on request fro funding for Information day:-
£60. Proposed, Cllr Pattison. Seconded, Cllr Mrs Smith. Resolved.
18) Items for next meeting:-
Footway, North Street
Bank Mandate
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19) To resolve on whether to move into closed session:-
Proposed, Cllr Mrs Dennis. Seconded, Cllr Stamp. Resolved.
a) Staffing matter
Shortlist for clerk's position drawn up.
Cllrs Stamp, Pattison, Mrs Smith & Mrs Dennis selected for interview panel.
There being no other business the meeting closed at 9.45 pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 19/4/11
Click ~ for Annual Parish Meeting on 19/4/11
Minutes of the Meeting of the Parish Council on 15/3/11
Present:-
Cllrs M. Stamp (Chairman), D. Pattison , Mrs S. Smith, Mrs M. Stamp, P. Dawson, G. Dixon, J. Padley & Mrs C. Sellars,.Cllr G. Wiseman .
1) Apologies for Absence:-
Received from Miss C. Bunch.
2) Declarations of interest by Councillors:-
Cllr Mrs Smith declared a personal/prejudicial interest in planning application at land r/o Firgrove, Low Church Road .
3) Minutes of meetings:-
The minutes were signed as a true record.
4) Chairman and council's comments:-
None
5 ) Reports from district & county councillors:-
Cllr Wiseman informed council that there will be an increase in Local Councillor Initiative fund to £4K over 2 years. The Rasens Recycling Centre is now open and will be well used .
6) Crime and Vandalism:-
No police present. However, council encourages parishioners to report crime as it happens. Cllr Wiseman informed council that there are to be two inspectors in West Lindsey from 1 st April, one responsible for Neighbourhood policing, the other Rapid Response. Cllr Padley reported a number of shed break ins and thefts on Walesby Road , Market Rasen.
7) Clerk's report on matters outstanding:-
The clerk has contacted K. Salmon to repair locks on notice boards and old churchyard gate.
Letters of thanks received from Community Spirit and Village Hall committee and Football & Cricket Club.
8) Planning:-
Cllr Padley declared a personal/prejudicial interest in application at Manders, Walesby Road and left the room when this was discussed.
Cllr Mrs Smith left the room when application at land r/o Firgrove was discussed.
Council has no objections to construction of new dwelling to replace existing at Dairy Farm, Skinners Lane and conversion of domestic outbuilding to family annex at Manders, Walesby Road .
Council objects to proposed residential development at land r/o Firgrove, Low Church Road . 578
579
Planning permission has been granted at Smiths Top Farm, Mill Lane and Moorby Fields, Skinners Lane .
Appeals against refusal of planning permission have been made at Glenhurst, Walesby Road and North Street
The clerk gave council information regarding significant changes in both the planning department and its interpretation of existing planning policy.
9) Correspondence:-
WLDC –Parish, Town & District Assembly on 4 th April at 7pm at Waddingham Village Hall. Chairman and Cllr Pattison to attend.
Wolds Area Forum on 28 th March at Market Rasen Festival Hall at 7pm .
Caistor Food Fair on 2 nd April from 10am to 4pm .
10) Finance & Accounts for payment:-
Invoices:-
W. Carter £228.80
LALC £339.50
All Invoices were passed for payment.
11) Reports from Meetings:-
Chairman informed council of opening of the new recycling centre and said it would be of great benefit to the community.
12) To discuss setting up a flood relief co-ordinator:-
No interest has been shown to date. Clerk to advertise again in the Community Spirit and the Rasen Mail.
13) To discuss complaint from parishioner re remedial work in cemetery:-
This work has now been completed by the contractor. Parishioner's comments were noted..
14) To discuss entry into Best Kept Village competition:-
To affiliate to CPRE at a cost of £25 with free entry to the competition. Proposed, Cllr Padley. Seconded, Cllr Dawson . Resolved.
15) I tems for next meeting:-
Flood Relief Co-ordinator
Litter Pick
T here being no other business the meeting closed at 8.55 pm
Minutes of the Meeting of the Parish Council on 15/2/11
Present:-
Mr D. Pattison (Chairman), Mrs S. Smith, Mrs M. Stamp.
1) Apologies for Absence:-
Received from Mr M. Stamp, Mr P. Dawson, Miss C. Bunch; Mr G. Dixon, & Mrs C. Sellars,.Cllr G. Wiseman & Cllr L. Strange,
2) Declarations of interest by Councillors:-
None.
3) Minutes of meetings:-
The minutes were signed as a true record.
4) Chairman and council's comments:-
None
5 ) Reports from district & county councillors:-
Potholes are being repaired as quickly as Highways can manage. All councillors have received an invitation to the opening of the recycling centre on 4 th March.
The clerk gave an update on WLDC Enforcement issues from Cllr Wiseman.
6) Crime and Vandalism:-
No police present. However, council encourages parishioners to report crime as it happens.
7) Clerk's report on matters outstanding:-
The handyman has planted the trees in the cemetery.
Liam Togher is still to install new locks on notice boards.
8) Planning:-
Planning permission has been granted at Smiths Top Farm, Mill Lane and Moorby Fields, Skinners Lane .
Planning permission has been refused at Chez Nous, Gainsborough Road .
9) Correspondence:-
WLDC –Elections to be held on 5 th May. Nomination papers will be available from the clerk in next week. Papers can be delivered from 8 th March until noon on 4 th April.
Spring is in the Air – help with village/town tidy ups.
Citizens Advice Bureau – thank you letter re grant.
10) Finance & Accounts for payment:-
Invoices:-
W. Carter £228.80
H. Pitman £1679.89 576 All Invoices were passed for payment. 577
11) Reports from Meetings:-
Clerk gave a report on LCC/WLDC meeting held earlier in day to discuss direct link between officers and parish/town councils.
12) To discuss & resolve on request for funding from Community Spirit:-
£400. Proposed, Cllr Pattison. Seconded, Cllr Mrs Smith. Resolved.
13) To discuss & resolve on request for funding from Village Hall committee re moles:-
£300. Proposed, Cllr Mrs Stamp. Seconded, Cllr Mrs Smith. Resolved.
Clerk to request a report.
14) To discuss & resolve on request for funding from Village Hall committee for improvements to gents toilet area:-
£2000. Proposed, Cllr Mrs Smith. Seconded, Cllr Mrs Stamp. Resolved.
15) To discuss response to forestry consultation:-
Deferred to next meeting.
16) To discuss use of WLDC grant money for flood prevention/alleviation:-
Clerk to advertise for a Flood Relief Co-ordinator.
17) To discuss & resolve whether to move into closed session:-
Proposed, Cllr Mrs Stamp. Seconded, Cllr Mrs Smith. Resolved.
a) To discuss & resolve on tenders for grass cutting for 2011:-
Green Grass Contracting. Proposed, Cllr Mrs Smith. Seconded, Cllr Mrs Stamp. Resolved.
18) I tems for next meeting:-
Forestry Commission consultation
Flood Relief Co-ordinator
T here being no other business the meeting closed at 8.49 pm
Minutes of the Meeting of the Parish Council on 20/1/11
Present:-
Mr M. Stamp (Chairman), Mrs S. Smith, Mrs M. Stamp; Mr D. Pattison , Mr P. Dawson, Miss C. Bunch (late); Cllr G. Wiseman (late).
1) Apologies for Absence:-
Received from Cllr L. Strange, Mr G. Dixon, & Mrs C. Sellars.
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2) Declarations of interest by Councillors:-
None.
3) Minutes of meetings:-
The addition of Mr Dawson was made to the apologies and then minutes of the meeting 14/12/10 were signed as a true record.
4) Chairman and council's comments:-
Council were disappointed that there had been no co-ordination of LCC and no working between them and the parish council during the bad weather.
5 ) Reports from district & county councillors:-
The recycling centre is to open mid February.
6) Crime and Vandalism:-
No police present. However, council encourages parishioners to report crime as it happens.
7) Clerk's report on matters outstanding:-
The handyman is to plant trees in the cemetery as soon as possible.
A £250 grant has been received from WLDC towards flood prevention. Council to discuss use of money at next meeting.
Liam Togher is to install new locks on notice boards as old ones have seized up.
8) Planning:-
Further information received on application to site a mobile home in connection with livestock at Smiths Top Farm, Mill Lane . Council has no objections.
Planning permission has been granted at Rose Cottage, Mill Lane .
Cllr Miss Bunch arrived at 8.15pm .
9) Correspondence:-
LCC – Concessionary travel scheme
WLDC – Whole council elections to be held on 5 th May.
Letter from parishioner re snow. In light of suggestions proposed, clerk is to request
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volunteers come forward to help in times of emergency. This is to be advertised in Community Spirit, on the website and notice boards.
10) Finance & Accounts for payment:-
Invoices:-
W. Carter £228.80
Middle rasen PCC £50.00
All Invoices were passed for payment.
Precept form was signed.
11) Reports from Meetings:-
None attended.
12) To approve Middle Rasen Parish Council's donation policy and grant application form:-
Council not to implement donation policy.
Grant application form only to be completed for applications above £1,000. Proposed, Cllr Pattison. Seconded, Cllr Dawson . Resolved.
13) To discuss re-tendering process for grass cutting 2011:-
Clerk to seek three tenders for next meeting.
14) To discuss Citizens Advice Bureau funding request:-
£250. Proposed, Cllr Mrs Smith. Seconded, Cllr Pattison. Resolved.
15) I tems for next meeting:-
Community Spirit grant
Village Hall grant re moles
Village Hall grant re alterations
Grass tenders
Use of WLDC grant money for flood prevention/alleviation
T here being no other business the meeting closed at 9.15 pm
Date…………………. Signed……………………………………(Chairman) 575
Minutes of the Meeting of the Parish Council on 14/12/10
Present:-
Mr M. Stamp (Chairman), Mrs S. Smith, Mr G. Dixon, Mrs M. Stamp; Miss C. Bunch;
1) Apologies for Absence:-
Received from Cllr Mr D. Pattison & Mrs C. Sellars.
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2) Declarations of interest by Councillors:-
Cllr Mrs Stamp declared a personal interest in item12, grant request for Community Spirit, as a committee member.
3) Minutes of meetings:-
The minutes of the meeting 16/11/10 were signed as a true record.
4) Chairman and council's comments:-
The chairman has contacted Cllr Strange re severe weather conditions and if roadways could be cleared around the village and The Brambles. Paul Brookes, Highways has been contacted re possibility of using a local contractor to clear side roads in the event of further snow.
5 ) Reports from district & county councillors:-
Cllr Wiseman informed council that the village hall grant has been unsuccessful.
WLDC has voted for all out elections to be held in May 2011.
6) Crime and Vandalism:-
No police present.
7) Clerk's report on matters outstanding:-
Nothing to report.
8) Planning:-
The council has no objections to retrospective application for retention of implement store, 2 metal containers and a caravan at Moorby Fields, Skinners Lane; 2 storey extension at Glenhurst, Walesby Road, Market Rasen.
Council objects to resubmission of application to site a mobile home in connection with livestock at Smiths Top Farm, Mill Lane .
Planning permission has been refused at the above but granted at North Moor Farm, Caistor Road .
9) Correspondence:-
Community Safety Lincs Police
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10) Finance & Accounts for payment:-
Invoices:-
W. Carter £228.80
All Invoices were passed for payment.
11) Reports from Meetings:-
Cllr Miss Bunch was unable to attend the recent school governors meeting as it was cancelled.
12) To discuss & resolve on grant request from Community Spirit:-
Deferred. Clerk to request last year's audited accounts. Council asked that a donations policy be drawn up for adoption by council.
13) To discuss & resolve on request for funding from Village Hall committee:-
Defer, as above. Clerk to also request information on the use of the previous donation and the effectiveness of previous control.
14) To discuss contingency plans for snow clearance:-
To employ contractor up to a maximum of £300. Proposed, Cllr Dixon . Seconded, Cllr Stamp. Resolved, unanimous.
15) I tems for next meeting:-
To adopt donations policy/grant application
Community Spirit grant
Village Hall grant re moles
T here being no other business the meeting closed at 9.30 pm
Minutes of the Meeting of the Parish Council on 16/11/10
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Mrs S. Smith, Mr P. Dawson, Mr G. Dixon & Mr D. Pattison, Mrs M. Stamp; Miss C. Bunch; Mrs C. Sellars.
1) Apologies for Absence:-
Received from Cllr L. Strange & Cllr G. Wiseman.
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item10, payment to Green Grass Contracting.
3) Minutes of meetings:-
The minutes of the meeting 19/10/10 were signed as a true record.
4) Chairman and council's comments:-
The chairman and council offered congratulations to Prince William and Kate Middleton on announcing their engagement earlier in the day.
5 ) Reports from district & county councillors:-
The clerk gave report from Cllr Wiseman on parking of cars on North Street .
6) Crime and Vandalism:-
No police present.
7) Clerk's report on matters outstanding:-
The trees to be planted in the burial ground are ready for collection from Crowders. The chairman and Cllr Pattison to collect.
8) Planning:-
Permission has been granted at 32 Lady Frances Drive , Market Rasen.
The council has no objections to extension and alterations at Rose Cottage, Mill Lane .
Council strongly objects to outline application for residential development at Chez Nous Gainsborough Road.
9) Correspondence:-
Community Spirit – grant request to be discussed as agenda item at next meeting.
LCC- Preliminary Flood Risk Assessment – clerk to obtain information to reply
WLDC – Council tax focus group event
Middle Rasen Churches Community Carol Service to be held on 19 th December. Cllr Pattison or Cllr Mrs Stamp to represent the parish council.
10) Finance & Accounts for payment:-
Invoices:- 570
W. Carter £228.80 571
Green Grass Contracting £111.04
H. Pitman £1720.08
Crowders £90.99
All Invoices were passed for payment.
11) Reports from Meetings:-
Cllr Miss Bunch was unable to attend the recent school governors meeting as she has been unwell.
Cllr Pattison attended the recent Police Community Panel meeting. He reported that cuts will hit the police service very badly. Priorities for the next six months are anti social behaviour and consumption/sale of alcohol to minors.
12) To discuss & resolve on increase in handyman's wages:-
£6.60 per hour. Proposed, Cllr Dawson . Seconded, Cllr Pattison. Resolved.
13) To discuss response to questionnaire on Core Strategy:-
Questionnaire completed.
14) To discuss & resolve on budget/precept for 2011/12:-
£16710. Proposed, Cllr Dawson . Seconded, Cllr Dixon . Resolved unanimous.
15) I tems for next meeting:-
Repairs to stocks/gate post/notice board locks
Coomunity Spirit grant
T here being no other business the meeting closed at 9.08 pm
Minutes of the Meeting of the Parish Council on 19/10/10
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Mrs S. Smith, Mr P. Dawson, Mr G. Dixon & Mr D. Pattison, Cllr G. Wiseman.
1) Apologies for Absence:-
Received from Cllrs Mrs M. Stamp, Miss C. Bunch, Mrs C. Sellars & PCSO Rowley.
2) Declarations of interest by Councillors:-
None.
3) Minutes of meetings:-
The minutes were amended to show Cllr Mrs Stamp had also attended the warden scheme meeting, item 11. The minutes were then signed as a true record.
4) Chairman and council's comments:-
Potholes on Caistor and Gainsborough Roads are to be reported.
Cllr padley arrived at 7.36pm .
Council commented that the footway resurfacing on Low Church Road is a big improvement.
At this point 4 members of the public arrived and council resolved to adjourn the meeting to allow them to speak. The meeting resumed at 7.50pm .
5 ) Reports from district & county councillors:-
Cllr Wiseman informed council that Keyworth Developers have decided to go ahead with the original application for a 4 bed bungalow which was previously approved. WLDC is to is to vote on whether to have 4 yearly all out elections. If motion carried, all councils will stand for election in May 2011.
6) Crime and Vandalism:-
The clerk read a report from PCSO Rowley. Council discussed the recent metal thefts.
7) Clerk's report on matters outstanding:-
Clerk read a report from WLDC enforcement officer re caravan off Caistor Road . Following investigation, the file is to be closed.
The clerk informed council of results of the Best Kept Village competition and the marking sheets were to be circulated. Middle Rasen received 105 out of 120 points in the first round.
8) Planning:-
Permission has been refused at North Street and Sand Lane .
WLDC review of planning decisions has found no evidence of impropriety.
9) Correspondence:-
LCC- Planning Application Validation Checklist Consultation. May be viewed on LCC website. Comments by 19 th November 2010 569.
Central Lincs Joint Core Strategy – Report is available to view on N. Kesteven website. Consultations to begin on 25 th Oct for 6 weeks.
Letter from Cllr Strange.
WLDC – Parish, Town & District Council Assembly to be held on 4 th April 2011 .
Lincs Playing Fields Association – AGM on 17 th Nov at N. Kesteven Council offices.
10) Finance & Accounts for payment:-
Invoices:-
W. Carter £225.33
Green Grass Contracting £61.10
LALC £6.00
All Invoices were passed for payment.
Council resolved to grant £30 to Royal British Legion Poppy Appeal for the wreath. Proposed, Cllr Dixon . Seconded, Cllr Pattison.
11) Reports from Meetings:-
None.
12) To discuss & resolve on planting of trees in cemetery:-
The chairman has calculated twelve trees are needed. The clerk has obtained cost of six species of tree.
12 trees to be purchased at a cost of £58+VAT. Proposed, Cllr Stamp. Seconded, Cllr Pattison. Resolved..
Also to purchase stakes, ties and rabbit guards. Proposed, Cllr Stamp. Seconded, Cllr Pattison. Resolved.
13) To discuss any repairs to street furniture:-
Clerk to inform handyman of benches needing attention.
14) To discuss request from parishioner to erect a wooden cross on grave:-
Council has no objection provided it does not exceed the size of monuments permitted. Clerk to enquire re wording on plaque and how it will be erected.
15) To discuss & resolve on bulbs:-
To purchase at a cost of £19.98. Proposed, Cllr Stamp. Seconded, Cllr Pattison. Resolved.
16) To discuss hedges around village:-
Clerk to contact Highways re those identified as causing a problem.
17) I tems for next meeting:-
Handyman's wages Budget/Precept
T here being no other business the meeting closed at 9.01 pm
Minutes of the Meeting of the Parish Council on 21/9/10
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Mrs S. Smith, Mrs C. Sellars, Mr G. Dixon & Mr P. Dawson, Cllr L. Strange .
1) Apologies for Absence:-
Received from Cllrs Mrs M. Stamp, Miss C. Bunch, Cllr G. Wiseman & PCSO Rowley.
2) Declarations of interest by Councillors:-
Cllr C. Sellars declared a personal interest in item 8, planning application for Smiths Top Farm & item 10 accounts for payment.
3) Minutes of meetings:-
The minutes were signed as a true record.
At this point the chairman asked that item 5 be brought forward to allow Cllr Strange to leave early.
5) Reports from district & county councillors:-
The Rasens Waste Recycling centre is due to open in 6 weeks. There is concern re government cuts in October, expected to be around 20-25%.
4) Chairman and council's comments:-
Councillors have received a large number of complaints regarding the building work on Gainsborough Road. The road is in perpetual shade and there is concern that it will be an ice hazard in the winter. Clerk asked to notify WLDC Planning dept.
None
6) Crime and Vandalism:-
The clerk read a report from PCSO Rowley regarding two recent incidents in Middle Rasen. Sheds have also been broken into on Walesby Road.
7) Clerk's report on matters outstanding:-
Nothing to report.
8) Planning:-
Council has no objections to planning applications at Smiths Top farm to site a mobile home and at 32 Lady Frances Drive, to erect a side extension.
Permission has been granted at High Harbour Farm, Sand Lane & Trearddur, North Street.
9) Correspondence:-
Middle Rasen Pre School- letter of thanks for £259 grant.
WL Citizens Advice Bureau AGM on 30 th September
Health Walks in West Lindsey
LCC- Road Closure on Low Church Road from 4/10-17/10/10 566
567
Central Lincs Core Strategy Issues & Options Presentation at Gainsborough – either chair or vice chair will attend along with clerk.
10) Finance & Accounts for payment:-
The clerk confirmed that the audit is now closed and an unqualified audit opinion has been given.
Invoices:-
W. Carter £225.33
Green Grass Contracting £99.88
Clement Keys £158.63
Middle Rasen PCC £37.50
Middle Rasen Village Hall £10.00
All Invoices were passed for payment.
11) Reports from Meetings:-
The clerk attended a Planning seminar in Caistor which had been very informative.
Cllr Mrs Smith attended a warden scheme at County Hall. Consultation is still taking place but change seems inevitable.
12) To discuss planting of trees in cemetery:-
The chairman suggested planting a row of trees on the northern boundary next to the fence.
Proposed, Cllr Stamp. Seconded, Cllr Dawson. Resolved.
The chairman will ascertain how many trees are needed and obtain cost for next meeting.
13) I tems for next meeting:-
Tree planting in cemetery
To discuss any repairs needed to street furniture
T here being no other business the meeting closed at 8.46 pm
Minutes of the Meeting of the Parish Council on 17/8/10
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Mrs S. Smith & Mrs Stamp.
1) Apologies for Absence:-
Received from Cllrs Mrs C. Sellars, Mr D. Pattison, Mr G. Dixon, Mr P. Dawson, & Miss C. Bunch,
2) Declarations of interest by Councillors:-
Cllr M Stamp declared a personal/prejudicial interest in item 8, planning application for 1 Primrose Close and left the meeting whilst it was discussed.
3) Minutes of meetings:-
The minutes were signed as a true record.
4) Chairman and council's comments:-
The chairman noted that hedges around the village have been cut. Cllr Mrs Stamp remarked on the number of weeds on a particular grave in the cemetery. The clerk will ask the handyman to remove them.
5) R eports from district & county councillors:-
None
6) Crime and Vandalism:-
None
7) Clerk's report on matters outstanding:-
The clerk gave an update on bridge and pothole repairs and the CCTV cameras in Market Rasen.
8) Planning:-
Council strongly objects to the application to erect 1 two storey detached dwelling & 3 two storey dwellings in a link terrace on land r/o Sunnydene, North Street.
Cllr Stamp then left the room and Cllr Padley was elected chairman.
Council has no objections to proposed garage extension at 1 Primrose Close, Market Rasen.
Cllr Stamp, returned and resumed as chairman.
Permission has been granted at Ingle Royd, Gallamore Lane.
9) Correspondence:-
Joint Planning Review
WLDC- Licensing Act review
564
565
10) Finance & Accounts for payment:-
Invoices:-
W. Carter £225.33
H. Pitman £1728.96
Green Grass Contracting £111.04
Petty cash £50.00
Middle Rasen Pre School £259.00
All Invoices were passed for payment.
Public Works Loan Board repayment of £690.65 due on 1 st September. £11912.27 :amount outstanding on loan.
11) Reports from Meetings:-
The clerk attended the Boundary Commission Review meeting at the Guildhall, Gainsborough on 9 th August. She confirmed that district council wards are to be reviewed and that they have no remit to amend parish boundaries. It may be, however, that, wards in parishes are divided into different district council wards. The impact on Middle Rasen, should this happen, would be that it would be represented by two district councillors.
Cllr Mrs Smith attended a meeting regarding the future of the warden at Braemar Close and reported that the original scheme is back on the agenda ie to remove permanent wardens off site. A further meeting is to be held at County Hall on 24 th August.
12) To discuss & resolve on quotation for drainage at the cemetery:-
Drawing not received from contractor. Deferred.
13) To discuss car parking in cemetery:-
Council decided that this idea was not appropriate.
14) To discuss Local Councillor Initiative Fund:-
Clerk to send details to village hall committee.
15) I tems for next meeting:-
Tree planting in cemetery
T here being no other business the meeting closed at 8.35 pm
Minutes of the Meeting of the Parish Council on 20/7/10
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Mr D. Pattison, Mr G. Dixon, Mr P. Dawson, Mrs S. Smith & Miss C. Bunch.
1) Apologies for Absence:-
Received from Cllrs Mrs C. Sellars & Mrs Stamp, Cllr G. Wiseman, Cllr L Strange & PCSO Rowley
2) Declarations of interest by Councillors:-
None
3) Minutes of meetings:-
The minutes were signed as a true record.
4) Chairman and council's comments:-
The chairman noted that there are still a number of overgrown hedges around the village and council agreed further letters be sent.
5) Reports from district & county councillors:-
In Cllr Wiseman's absence, the clerk gave council information on Boundary Commission's review of parish and town councils. The clerk is to attend a meeting at Gainsborough on 9 th August.
6) Crime and Vandalism:-
In PCSO Rowley's absence, the clerk gave council a report received.
7) Clerk's report on matters outstanding:-
The clerk gave council a report on recent communication with the Catholic Church with regard to ownership of the parish council cemetery land. The deeds confirm that the Parish Council are the legal owners. These deeds will now be held in safe keeping by Bridge McFarland, together with the deeds to land for extension.
8) Planning:-
Council has no objections to proposed kitchen/dining extension & bedrooms to attic space at Trearddur, North Street.
9) Correspondence:-
Clerk informed council of a request from Cllr Mrs Sellars to use the cemetery extension as a car park. To be discussed as an agenda item at next meeting.
10) Finance & Accounts for payment:-
Invoices:-
W. Carter £249.34
Green Grass Contracting £198.58 562
Pages Skip Hire £177.00 563
All Invoices were passed for payment.
The clerk confirmed that VAT of £879.84 has been reclaimed.
11) Reports from Meetings:-
Cllr Miss Bunch attended a school governors meeting and gave council a brief report.
12) To discuss & resolve on quotation for drainage at the cemetery:-
Council request a drawing to see what contractor is planning.
13) To discuss CCTV in Market Rasen:-
Council discussed this at length and were of the opinion that it is a great loss to the town. Clerk to contact Cllr Wiseman to urge that the cameras are used and a resolution to funding be sought.
14) To discuss Local Councillor Initiative Fund:-
Deferred.
15) To discuss request from parishioner for additional signage at Naylors Drive:-
Clerk to request new sign on bridge side. If not possible ask for existing to be moved.
16) To discuss fee for monument for ex clerk:-
As a former resident of the village and strong family connections with the parish council it was resolved to charge parishioner's fee. Proposed, Cllr Pattison. Seconded, Cllr Stamp.
17) To discuss & resolve on request for funding from Middle Rasen Pre-school:-
Full cost of repair. Proposed, Cllr Pattison. Seconded, Cllr Miss Bunch. Resolved.
18) I tems for next meeting:-
Drainage
Councillor Initiative Fund
Car parking at cemetery
T here being no other business the meeting closed at 8.50 pm
) 559
Minutes of the Meeting of the Parish Council on 15/6/10
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Mr D. Pattison, Mr G. Dixon, Mrs M. Stamp, Mrs S. Smith & Miss C. Bunch.
1) Apologies for Absence:-
Received from Cllrs Mrs C. Sellars & P. Dawson, Cllr G. Wiseman & PCSO Rowley
2) Declarations of interest by Councillors:-
None
3) Minutes of meetings:-
The minutes were signed as a true record.
4) Chairman and council's comments:-
The chairman noted that there were a number of overgrown hedges around the village. Comments were made about the recent surface dressing of Church Street which had left a large amount of loose chippings. Cllr Miss Bunch thanked the council for its offer of a grant towards transport to Faldingworth for the residents of Braemar Close to attend the Holiday at Home project but will notify council if and when needed nearer the time.
5) Reports from district & county councillors:-
In Cllr Wiseman's absence, the clerk gave council information on Local Councillor Initiative fund and flooding grant money available to parish councils. The clerk is to make contact with a parishioner who has expressed an interest in becoming flood warden.
In Cllr Strange's absence, the clerk gave an update on LCC Highways problems with its grass cutting contractors.
6) Crime and Vandalism:-
In PCSO Rowley's absence, the clerk gave council information she had received regarding parking outside school and speeding on Gainsborough Road. All councillors were issued with a copy of the Neighbourhood Policing Team Area update.
7) Clerk's report on matters outstanding:-
Letter of thanks received for affiliation fee from CPRE.
8) Planning:-
Permission has been granted at land adj to Linsan, North Street and agricultural determination to erect 2 no. agricultural buildings to house livestock at Smiths Top Farm, Mill Lane.
Council has no objections to proposed dormer extension at 22 Caistor Road and construction of double garage at Ingle Royd, Gallamore Lane.
9) Correspondence:-
Central Lincolnshire Statement of Community Involvement. 560
561
Clerk informed council a LALC planning seminar is to be held at Caistor Town Hall on Thursday 16 th September at 7pm. Two places to be booked.
10) Finance & Accounts for payment:-
Invoices:-
W. Carter £225.33
Green Grass Contracting £99.88
Cassells Ltd £94.00
All Invoices were passed for payment.
11) Reports from Meetings:-
Cllr Pattison had attended the recent Community Panel meeting and reported that Market Rasen police has no inspector now and that they are likely to suffer cutbacks. The subject of CCTV cameras in Market Rasen was discussed as a major issue and council asked for it to be an agenda item at the next meeting. The clerk will contact Market Rasen Town Council to find out more.
12) To discuss & resolve on quotation for drainage at the cemetery:-
Not received. Deferred.
13) I tems for next meeting:-
Drainage quotation
CCTV
T here being no other business the meeting closed at 8.32 pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Annual Meeting of the Parish Council
on 18/5/10
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mrs C. Sellars, Mr J. Padley, Mrs S. Smith, Mrs M. Stamp, Mr G.Dixon.
Visitors :- None
• Election of Chairman:-
Mr M. Stamp proposed by Cllr Dixon. Seconded by Cllr Pattison. Resolved unanimous.
2) Election of Vice-Chairman:-
Mr D. Pattison proposed by Cllr Mrs Stamp. Seconded by Cllr Stamp. Resolved unanimous.
3) Apologies for Absence:- Cllrs P. Dawson, Miss C. Bunch, Cllr G. Wiseman, Cllr L. Strange & PCSO Rowley..
4) Declarations of interest by Councillors:-
None.
5) Minutes of meeting held 20/4/10:-
The minutes were signed as a true record .
6) Reports from WLDC & LCC:-
None
7) Crime & Vandalism:-
Clerk read out a report received in PCSO Rowley's absence.
8) Chairman's & Council's comments:-
More potholes were identified. Clerk to report to Highways. The chairman is to look at the village stocks, as a post needs replacing. Cllr Mrs Stamp gave council details of planting of a tree in the burial ground which had previously been given permission. Council was happy with site.
9) Clerk's report on matters outstanding:-
Best Kept Village competition is to start in June. The clerk gave a report on what areas are judged and will put up No Litter and No Dog Fouling signs around the village.
10) Planning:-
Permission granted at:
70 Waterloo Street, Market Rasen.
Council has no objection to construction of bungalow and garage at Garden Cottage, Walesby Road.
558
559 .
11) Correspondence:-
WLDC – Code of Conduct training to be held on 19 July at 7pm in the Guildhall, Gainsborough. Please contact clerk asap if wish to attend.
Environment Agency – notification of a parishioner interested in becoming a flood warden for the village.
12) Finance & Accounts for payment:-
Invoices:-W. Carter (wages) £225.33
H. Pitman (salary £1554.39+ exp £102.34) £1656.73
All Invoices were passed for payment.
13) Annual Return for the year ended 31 March 10:-
Clerk and chair signed the accounts.
a) Statement of accounts approved.
b) Review of effectiveness of internal audit. Internal auditor's report read out to council. Council are happy with the work of the internal auditor and approved its effectiveness.
c) Annual Governance Statement executed.
14) To discuss and resolve renewal of annual insurance policy:-
Norwich Union at a cost of £429.79. Proposed Cllr Pattison. Seconded Cllr Mrs Smith. Resolved.
15) To discuss & resolve grant request from Holiday at Home project:-
£25. Proposed Cllr Stamp. Seconded Cllr Pattison. Resolved.
16) To discuss & resolve on drainage quotation:-
Still not received. Clerk to contact contractor.
17) Items for next meeting:-
Landscaping of burial ground
Drainage quotation
There being no other business the meeting closed at 8.32 pm
Minutes of the Meeting of the Parish Council on 20/4/10
Present:-
Mr M. Stamp (Chairman), Mr P. Dawson, Mr J. Padley, Mr D. Pattison, Mr G. Dixon, Mrs Stamp, Mrs Smith, Miss C. Bunch, County Cllr L. Strange& Dist Cllr G. Wiseman.
1) Apologies for Absence:-
Received from Cllr Mrs C. Sellars, & PCSO Rowley
2) Declarations of interest by Councillors:-
Cllr Mrs Smith declared a personal & prejudicial interest in item 8 and left the meeting whilst this was discussed.
3) Minutes of meetings:-
The date of 16 th February was amended to read 16th March 10 and the minutes were then signed as a true record.
4) Chairman and council's comments:-
The chairman informed council that footpath on North Street is now repaired. Highways is to be reminded of extension to footpath on Church Street. Clerk asked to notify PCSO re parking on footpath outside Post Office. Also a letter to be sent to the chapel re parking on A46. Mrs Stamp queried why The Brambles and Fern Drive are only signposted one end.
5) Reports from district & county councillors:-
Cllr Wiseman gave council an update on various West Lindsey matters and enforcement issues.
Cllr Strange informed council that the cycle path/footway on the A46 is now unlikely to happen due to a reduction in the budget of 25% from central government. Keeping roads in good order is to be LCC Highways priority. Work on The Rasens Recycling Centre commences on 10 th May and is expected to open in November.
Cllrs Strange and Wiseman left the meeting.
6) Crime and Vandalism:-
In PCSO Rowley's absence, the clerk read a report she had received.
Concerns were raised by councillors that cold calling was still happening in designated no cold calling zones. Clerk to inform PCSO Rowley.
7) Clerk's report on matters outstanding:-
Nothing to report.
8) Planning:-
Permission has been granted at Glebe Farm, Lincoln Lane and Lime House, Walesby Road.
Council has no objections to outline application to erect a detached dwelling at land adj to Linsan, North Street. 556
557
Council has objections to application for erection of 5 dwellings on land r/o Firgrove, Low Church Road.
Councillor Mrs Smith returned to the meeting..
9) Correspondence:-
WLDC Draft Flood Risk management Strategy - circulated.
LCC Funding to improve key services.
Holiday at Home Project – agenda item
10) Finance & Accounts for payment:-
Invoices:- W. Carter £225.33
Green Grass Contracting £49.94
Marriott Developments Ltd £8671.50
All Invoices were passed for payment.
The clerk confirmed the audit form was ready to be sent to the internal auditor and to be signed off at the next meeting.
11) Reports from Meetings:-
None.
12) To discuss & resolve on quotation for drainage at the cemetery:-
Not received. Deferred.
13) To discuss letter received from parishioner re parking & drainage on North Street:-
Letter read out to council. All concerns have been previously raised by the parish council with the appropriate departments and will be raised again.
14) I tems for next meeting:-
Accounts & audit 2010
Insurance renewal
Grant – Holiday at Home project
Drainage quotation
T here being no other business the meeting closed at 8.55 pm
Date…………………. Signed……………………………………(Chairman) 557Minutes of the Meeting of the Parish Council on 16/3/10
Present:-
Mr M. Stamp (Chairman), Mr P. Dawson, Mr J. Padley, Mr D. Pattison, Mr G. Dixon, Mrs Stamp, Mrs Smith & Dist Cllr G. Wiseman.
1) Apologies for Absence:-
Received from Cllrs Miss C. Bunch, Mrs C. Sellars, County Cllr L. Strange
2) Declarations of interest by Councillors:-
Cllr Mr Stamp declared a personal & prejudicial interest in item 15.
3) Minutes of meetings:-
Minutes of 16th February 10 were signed as a true record.
4) Chairman and council's comments:-
The chairman informed council that the contractor has started work on the roadway into cemetery extension. Another complaint has been received about cars parked on bend on Church Street.
Cllr Dixon asked clerk to chase up meeting with LCC officers to discuss train service.
5) Reports from district & county councillors:-
Cllr Wiseman informed council that the police proactive team have been very active recently and a new sector inspector is due to begin work in April to be based in Gainsborough.
Cllr Strange sent report via clerk that construction of the household waste recycling centre will commence in 2 weeks time and is expected to be completed in 22 weeks.
6) Crime and Vandalism:-
No police present. There is to be an advice and information day on 19th April in the Methodist Chapel. All councillors have been invited to a Community Engagement Open Evening at Market Rasen Police Station on 22nd April at 7.30pm.
7) Clerk's report on matters outstanding:-
The clerk gave an update from Highways.
The contractor has quoted for drainage at the cemetery. Council require more detail and a sketch plan before discussing further.
8) Planning:-
Permission has been granted at 1, Gallamore Court.
Copy of decision notice for work to TPO at Dunwich, The Rother, Gainsborough Road.
9) Correspondence:-
WLDC Parish Town & District Council Assembly to be held on 12th April at 7pm in the Guildhall, Gainsborough..
10) Finance & Accounts for payment:-
Invoices:- W. Carter £225.33
All Invoices were passed for payment.
11) Reports from Meetings:-
None.
12) To discuss & resolve on Middle Rasen entering Best Kept Village competition:-
Resolved to enter at a cost of £25 for affiliation with CPRE and one free entry. Proposed Cllr Dawson. Seconded Cllr Pattison.
13) To discuss & resolve on request for funding from Middle Rasen & District Pre-School:-
Council consider it is unable to assist with running costs. However, it may be able to assist with such things as outings for children etc.
14) To discuss & resolve on request for funding from Spinal Injuries Association:-
Deferred. To be circulated.
15) To discuss & resolve on chairman's expenses:-
£225. Proposed Cllr Mrs Smith. Seconded Cllr Mrs Stamp. Resolved.
16) I tems for next meeting:-
Annual Parish meeting at 7pm
T here being no other business the meeting closed at 8.40 pm
Minutes of the Meeting of the Parish Council on 16/2/10
Present:-
Mr M. Stamp (Chairman), Mr P. Dawson, Miss C. Bunch, Mr J. Padley, Mr D. Pattison, Mr G. Dixon, Mrs C. Sellars, County Cllr L. Strange.
1) Apologies for Absence:-
Received from Cllrs Mrs Stamp, Mrs Smith & Dist Cllr G. Wiseman
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 10, payment to Green Grass Contracting. Cllr Miss Bunch declared a personal interest in item 13 as request was from a neighbour.
3) Minutes of meetings:-
Minutes of 19th January 10 were signed as a true record.
4) Chairman and council's comments:-
Additional potholes to be reported to Highways.
5) Reports from district & county councillors:-
Cllr Strange informed council that construction of the household waste recycling centre will commence in the spring. Government funding to Lincolnshire County Council will be reduced by up to 25% over the next 3 years. Education budget will be ring fenced and a natural wastage of 800 staff is expected.
The chairman brought items 15 & 12 forward to be discussed in Cllr Strange's presence before he left the meeting.
15) To discuss & resolve response to WLDC's consultation on best locations for additional gypsy & travellers sites:-
Council is of the opinion that services in the area are already overstretched and that Middle Rasen has been identified as an area not to be further developed. The village also stands on a flood plain which is against one of the site assessment criteria identified by WLDC. It is felt that Gainsborough and the Lincoln fringe villages, as larger conurbations, are better placed to cope with an influx of families, as more facilities and better services are available. The issue of education and the effect on small rural schools, was also discussed.
12) To discuss proposed changes to train service from Market Rasen to Newark:-
Cllr Dixon gave a detailed report on the proposed changes to the East Coast service. Cllr Strange is to arrange a meeting between Richard Wills, LCC lead officer, Cllr William Webb, portfolio holder, the parish council and the train operators.
551
Cllr Mrs Sellars left the meeting at 9pm. 552
6) Crime and Vandalism:-
No police present
7) Clerk's report on matters outstanding:-
The clerk gave an update from Highways regarding:
the new footway along Church Street to the Post Office which is looking promising. It will hopefully feature in new financial year's list of minor footway improvements list, subject to budget approval.
Bollards cannot be installed on the raised pathway near to the Post Office as it will restrict vehicular access to the property by the postmaster.
The repairs to the zebra crossing have been noted and will be scheduled into list of remedial work.
The requests for grit bins outside the Church Hall and Low Lane have both been refused as neither location qualifies in terms of criteria for placement. A letter from Cllr Webb has been sent to all councils regarding LCC's policy on grit bin provision.
8) Planning:-
Council had no comments/objections to planning applications for:
kitchen/dining room extension with shower/wc to rear at 1, Gallamore Court.
change of use to commercial boarding kennels, canine training & therapy, pet food & accessory sales at Glebe Farm, Lincoln Lane.
Also no comments to make on remedial work on tree at Dunwich, The Rother, Gainsborough Road.
With regard to permission at Holmleigh, Gainsborough Road. Having spoken to East Midlands Planning Aid, the clerk has been informed that third parties have no right of appeal against a planning decision. The only recourse is for council to write to the ombudsman to suggest maladministration by West Lindsey District Council but this will not reverse the decision. Council resolved not to proceed.
9) Correspondence:-
WLDC Wolds Villages Area Forum to be held on 22nd March at 7pm in the Festival Hall, Market Rasen, when the topics of planning in West Lindsey and West Lindsey mapping will be discussed..
Middle Rasen & District Pre-School - grant request. Agenda item for next meeting.
10) Finance & Accounts for payment:-
Invoices:- W. Carter £225.33
H. Pitman £1711.68
Green Grass Contracting £59.80
LALC (subs for 2010/11) £331.75
All Invoices were passed for payment.
The clerk informed council that the Anglian Water account for the cemetery is still in credit of £37.86. 552
553
The PWLB payment of £690.65 will be debited from the account on 1March 10.
Balances on the accounts as @ 2 Feb 2010:
Community account - £1921.35
Business Money Manager - £25809.80
£5000 to be transferred between money manager account and current account.
Request for precept upon the charging authority was duly signed by the chairman, two members of the council and the clerk.
11) Reports from Meetings:-
Cllr Miss Bunch gave a report on the school governors meeting she had recently attended.
13) To discuss & resolve on request from parishioner for additional commemorative stone on grave:-
No objections, provided the stone is placed within the area identified in the cemetery regulations. Proposed, Cllr Pattison. Seconded, Cllr Dawson. Resolved.
14) To discuss request from parishioner for drainage work in the cemetery:-
Council to look into possibility of a french drain to be installed to tap into the road. To be discussed with contractor on site when works commence, with a view to installation in the summer if cost is not prohibitive.
16) I tems for next meeting:-
Grant request from pre-school
T here being no other business the meeting closed at 9.40 pm
Minutes of the Meeting of the Parish Council on 19/1/10
Present:-
Mr M. Stamp (Chairman), Mr P. Dawson, Miss C. Bunch, Mrs S. Smith, Mrs M. Stamp, Mr J. Padley, Mr D. Pattison, Mr G. Dixon, County Cllr L. Strange & Dist Cllr G. Wiseman.
1) Apologies for Absence:-
Received from Cllr Mrs Sellars
2) Declarations of interest by Councillors:-
None
3) Minutes of meetings:-
Minutes of 15th December 09 were signed as a true record.
4) Chairman and council's comments:-
Highways have been looking at drainage problems in the village and repairs needed to potholes. Loose chippings on Low Church Road to be reported to WLDC for road sweeper to deal with.
5) Crime and Vandalism:-
No police present. To allow Cllr Strange to leave the meeting early he was invited to give an update on LCC. Cllr Wiseman also gave an update on WLDC matters and proposed changes to police in the district.
6) Clerk's report on matters outstanding:-
Response from enforcement officer read out to council regarding action to be taken against dumping of rubbish on private land in village.
Letter of thanks from the village hall committee and football & cricket club for donation towards mole control. Have promised regular updates on progress.
7) Planning:-
Council had no comments/objections to planning application for demolition of existing bungalow and erection of two semi-detached houses at 70 Waterloo Street.
Permission has been granted at 1 Dovecote.
8) Correspondence:-
WLDC Workshop on 27th January 10.
Citizens Advice Bureau - letter of thanks for grant.
Lincs Police Authority - appointment of an independent member.
549
550
9) Finance & Accounts for payment:-
Invoices:- W. Carter £225.33
Middle Rasen Church PCC £37.50
All Invoices were passed for payment.
10) Reports from Meetings:-
None
11) To discuss & resolve on tender for grass cutting:-
Tender accepted from current contractor. Proposed, Cllr Pattison. Seconded, Cllr Padley. Resolved.
12) To discuss & resolve on increase to clerk's wages in line with national pay award:-
1%. Proposed, Cllr Pattison. Seconded, Cllr Stamp. Resolved.
13) To discuss & resolve on burial fees:-
Increase to £130 for parishioner and £390 for non-parishioner. Proposed Cllr Pattison. Seconded, Cllr Padley. Resolved.
14) To discuss & resolve on council's point of contact with LALC when requests for information are made in writing or by telephone:-
Council resolved that:
Written/e-mail requests- LALC will only respond to matters raised through the clerk.
Telephone requests - LALC will only respond to matters raised by the clerk and chairman.
15) To discuss potholes around village:-
Highways have already inspected.
16) Items for next meeting:-
Planning application for Holmleigh, Gainsborough Road
Proposed changes to trains from Market Rasen to Newark
T here being no other business the meeting closed at 9.22 pm
Minutes of the Meeting of the Parish Council on 15/12/09
Present:-
Mr M. Stamp (Chairman), Mr P. Dawson, Miss C. Bunch, Mrs S. Smith, Mrs M. Stamp, Mr J. Padley, Mr D. Pattison, Mr G. Dixon, PCSO L. Rowley.
1) Apologies for Absence:-
Received from Cllr Mrs Sellars
2) Declarations of interest by Councillors:-
Cllrs Dawson & Pattison declared a personal interest in item 14 as Middle Rasen Football & Cricket Club committee members.
3) Minutes of meetings:-
Minutes of 17th November 09 were signed as a true record.
4) Chairman and council's comments:-
Council are concerned about safety of pedestrians and requested that clerk write to Highways again regarding creating footway along Church Street to Post Office. Also at meeting with Highways earlier in the year, bollards were to be installed to prevent parking on the raised pavement near the post office. This has still not been done.
5) Crime and Vandalism:-
PCSO Rowley informed council there have been a number of thefts of garden ornaments in the village and urged parishioners to phone the police if they notice any suspicious vehicles/persons in the area. Cllr Bunch asked about whether anything can be done to prevent parents parking on the yellow lines outside school. This matter had been raised at a recent Governors' meeting. PCSO Rowley said that she would monitor the situation.
6) Clerk's report on matters outstanding:-
Clerk has contacted WLDC regarding dumping of rubbish on private land in village and informed council of officer's response. Will contact again and ask Cllr Wiseman to pursue.
Following letter from parish council, land owner has repaired the drain on North Street but councillors are concerned that it has not contained the problem.
7) Planning:-
Council had no comments/objections to planning application for dormer bedroom and en-suite at 22 Dovecote.
Council strongly objects to proposal for new properties at Holmleigh, Gainsborough Road.
Planning permission has been granted at Southwold, Gainsborough Road and approval of reserved matters at land adjacent to Corrie Cottage, Gainsborough Road.
547
8) Correspondence:- 548
LALC urges councillors to complete questionnaire on www.bis.gov.uk/postofficebanking re post office closures.
WLDC Parish, Town & District Council Assembly to be held on Mon 12th April 2010.
Environment Agency - Guidance on checking oil tanks for winter.
9) Finance & Accounts for payment:-
Invoices:- W. Carter £225.33
All Invoices were passed for payment.
10) Reports from Meetings:-
Cllr Miss Bunch gave a report on Middle Rasen school governors' meeting.
11) To discuss & resolve on burial fees:-
Deferred. Clerk to obtain WLDC fees for next meeting.
12) To discuss & resolve on grant request from Citizens Advice Bureau:-
£250. Proposed, Cllr Dawson. Seconded, Cllr Padley. Resolved, unanimous.
13) To discuss & resolve on grant request from Lincs Playing Fields Association:-
Resolved not to award grant.
14) To discuss & resolve on request from Village Hall committee for organisation & funding of mole problem on playing field:-
Council resolved not to take full responsibility for the control of moles.
£300 grant with proviso that the Village Hall committee and MRF&CC contribute regular reports on mole control. Proposed, Cllr Miss Bunch. Seconded, Cllr Mrs Smith. Resolved.
15) To discuss bins on Stockmoor Lane:-
Clerk asked to refer to WLDC Refuse Collection department.
16) Items for next meeting:-
Burial fees
Tenders for grass cutting.
T here being no other business the meeting closed at 9.10 pm
Minutes of the Meeting of the Parish Council on 17/11/09
Present:-
Mr M. Stamp (Chairman), Mr P. Dawson, Miss C. Bunch, Mrs S. Smith, Mrs M. Stamp, Mr J. Padley, Mr D. Pattison (arrived late), County Cllr L. Strange
1) Apologies for Absence:-
Received from Cllrs Mrs Sellars, Mr G. Dixon, Mr D. Pattison (both at another meeting), Dist Cllr G. Wiseman.
2) Declarations of interest by Councillors:-
None
3) Minutes of meetings:-
Minutes of 20 th October 09 were signed as a true record.
4) Chairman and council's comments:-
Chair thanked Cllrs Pattison and Dawson for their assistance in planting bulbs in the parish the previous weekend. Cars parked on Church Street had been brought to the attention of council but the police are unable to do anything as it is not illegal.
5) Crime and Vandalism:-
None of which council is aware.
6) Clerk's report on matters outstanding:-
Clerk has contacted LCC re resiting of footpath in the burial ground extension. Their view is that it is not of significant public interest to divert the footpath, which is the policy of LCC. WLDC Planning Dept, who have discretionary powers to divert, consider as a path is to be installed on existing footpath it is pointless. The public cannot be prevented from walking along a footpath in a public place, therefore the existing is sufficient. In light of this information, the parish council decided not to pursue.
Enforcement has found no breach of planning regulations at property on Lincoln Lane.
A new litter bin has been installed on Old Gallamore Lane as requested.
Confirmation email received from Highways that drainage work will be undertaken on Low Church Road in the near future and maintenance work to footways will be done next year,. Also, on North Street, drainage and footway repairs will be included in next year's budget.
7) Planning:-
Council had no comments/objections to planning application for extension to provide ensuite and store at 1 Dovecote.
Planning permission has been granted for Household Waste Recycling Centre, Gallamore Lane and The Mill, Mill Lane.
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Item 10 was brought forward to allow Cllr Strange to give his report and leave the meeting.
10) Reports from Meetings:-
Cllr Strange gave an update on the investigation at WLDC Planning Dept and reported on the Forward Strategy Group.
Cllrs Mrs Smith and Mrs Stamp gave council feedback on the meeting they had attended on the roles and responsibilities of WLDC. Another training evening is to be held for clerks and chairmen.
8) Correspondence:-
WLDC Standards Committee - Appointment of Parish Council Representative.
Ground Maintenance Services - tender for grass cutting. Keep on file.
Middle Rasen Churches Community Carol Service to be held on Sunday, December 20 th at 6pm. A representative from the parish council is needed to take part in the event. Please contact the clerk prior to 6 th December if you are willing to undertake a reading.
Citizens Advice Bureau- application for funding 2010/11. Future agenda item
Middle Rasen Village Hall - request for grant to control moles. Future agenda item.
9) Finance & Accounts for payment:-
Invoices:- W. Carter £245.33
H. Pitman £1658.14
Green Grass Contracting £109.25
Bridgewater Glass £36.80
M. Stamp (bulbs) £24,96
Mrs M. Stamp (mileage) £18.00
All Invoices were passed for payment.
11) To discuss & resolve on tenders for extension of road and construction of pathway in burial ground:-
Resolved to accept lowest tender. Proposed, Cllr Dawson. Seconded, Cllr Mrs Stamp.
12) To discuss & resolve on increase to handyman's wages:-
Resolved not to increase at this time but to review in April 2010. Proposed Cllr Dawson. Seconded, Cllr Padley.
13) To discuss & resolve on burial fees:-
Deferred.
14) To discuss & resolve on budget & precept for 2010/11:-
The budget prepared by the clerk was accepted.
Resolved no increase to precept figure of £16710. Proposed, Cllr Dawson. Seconded, Cllr Miss Bunch. Unanimous. 545
546
15) Items for next meeting:-
Burial fees
Grant requests from Village Hall Committee & Citizens Advice Bureau
T here being no other business the meeting closed at 9.01 pm
Minutes of the Meeting of the Parish Council on 20/10/09
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr P. Dawson, Miss C. Bunch, Mrs C. Sellars & Cllr G Wiseman.
1) Apologies for Absence:-
Received from Cllrs Mrs Smith & Mrs Stamp who were representing the parish council at a WLDC meeting & Mr J. Padley.
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 10.
3) Minutes of meetings:-
Minutes of 15 th September 09 were signed as a true record.
4) Co-option of new councillor:-
Two candidates having put themselves forward, a vote was taken by secret ballot. Mr Gordon Dixon was co-opted and took his seat for the meeting.
5) Chairman and council's comments:-
Council asked Cllr Wiseman to ask WLDC Planning Dept to investigate a possible planning breach.
6) Crime and Vandalism:-
None of which council is aware.
7) Clerk's report on matters outstanding:-
Clerk has again contacted WLDC re street sign maintenance which has not been done. Anna Grieve had forgotten to include it in work to be done but will now add it to her list.
Cllr Miss Bunch asked whether Highways were going to clear drains on Low Church Road opposite entrance to Dovecote and said that the asphalt needs replacing on footpath due to flooding. Clerk to contact Highways.
Letter of thanks from PCC for continued sponsorship of Community Spirit magazine.
One letter of support has been received from a parishioner re new footpath from The Brambles towards village on A46.
8) Planning:-
Council had no comments/objections to planning application for rear extension at ground and first floor level at Southwold, Gainsborough Road.
9) Correspondence:-
WLDC Consultations on land availability for Strategic Housing and gypsy/travellers sites have been circulated. 541
542
Street Cleansing Review to be held at Glentham village hall on Wed 11 th Nov at 7pm.
10) Finance & Accounts for payment:-
Clerk confirmed VAT of £451.46 has been repaid.
Invoices:- W. Carter £240.33
GG & AG Gibson £2960.10
Green Grass Contracting £92.00
Greenstripe £1228.99
Middle Rasen PCC £60.00
Petty cash £50.00
Royal British Legion £30.00
All Invoices were passed for payment.
11) To discuss parish council representative on Middle Rasen school governors, following resignation of Mrs Lloyd:-
Cllr Miss Bunch offered her services as council representative and council willingly accepted.
12) To discuss matters at burial ground:-
Resiting of plaque - agreed to ask A. Gibson to site on steel posts at same site.
Agreed to ask grass contractor to make one cut of field prior to winter. This will then be added to maintenance contract for next year and put out to tender.
Resiting of public footpath- clerk to discuss with Nigel Chester, LCC.
13) To discuss response to reply from Lincs Police re letter of complaint:-
No further action required.
14) To discuss re-siting of bench on Gains borough Road following letter from a parishioner:-
The bench concerned has been there for a considerable length of time. Council is of the opinion that this is a police matter and asked that clerk contact them regarding anti-social behaviour.
15) To discuss highway matters:-
Several problem areas on North Street were identified. Clerk to contact owner of property in first instance.
16) To discuss WLDC's three bin service:-
Confusion has arisen regarding the new triple bin service. After consulting with WLDC the clerk has discovered that half of the village is on one rota and the other half on a different rota. Information to this effect is to be given in Community Spirit and villagers are asked to take note of the information supplied by WLDC.
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17) To discuss & resolve on purchase of bulbs for parish:-
Resolved to plant on A46 near The Brambles on grassed area.
16) Items for next meeting:-
Budget
Construction of new road in burial ground
T here being no other business the meeting closed at 9.10 pm
Date…………………. Signed……………………………………(Chairman) 543
Minutes of the Meeting of the Parish Council on 15/9/09
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr P. Dawson, Mrs M. Stamp, & Cllr G Wiseman.
1) Apologies for Absence:-
Received from Cllrs Mrs Smith, Mrs Sellars & Miss Bunch.
2) Declarations of interest by Councillors:-
Cllr Mrs Stamp declared a personal interest in items 11 & 12.
3) Minutes of meetings:-
Minutes of 18 th August 09 were signed as a true record.
4) Chairman and council's comments:-
Council has received complaints from visitors to the village regarding amount of dog mess on footpaths and asked that an item be inserted in Community Spirit to name and shame the irresponsible dog owners.
Concern was again raised regarding parking on the pavement outside the Post Office. This is extremely dangerous.
Cllr Wiseman gave an update on planning enforcement cases.
5) Crime and Vandalism:-
Following the break in at the handyman's shed at the burial ground, council is concerned that there has been no contact from the police. Cllr Wiseman to take this up with Inspector Brant.
Clerk reported that the glass has once again been broken in the notice board on The Furlongs.
6) Clerk's report on matters outstanding:-
Information received from WLDC re bye laws to control smoke from bonfires. There are none, so the nuisance law would have to be used. Council decided not to progress but to keep information to hand.
Highways has confirmed that Meadowfield is adopted and request has been made to clear gulleys.
Letter to Steve Wiles has prompted Highways to act with regard to overgrown hedges. Trees obscuring street lights will be done once a high vehicle can be secured.
Clerk has requested litter bin on Old Gallamore Lane.
The Rasen Mail is to print article highlighting parish council's request for a footpath/cycle path along A46.
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7) Planning:- 539
Council had no comments/objections to planning applications to renew poles and high
voltage electrical conductors in the areas of Middle Rasen/Osgodby and West Rasen/Middle Rasen; to erect a single dwelling at Corrie Cottage, Gainsborough Road; to erect conservatory at 6 Lancaster Drive, Market Rasen
Permission has been granted at Benlen Farm, North Street.
Reserved matters application at Corrie Cottage has been withdrawn.
8) Correspondence:-
LCC Highways- A46 between Faldingworth and Middle Rasen will be closed for a maximum of 2 weeks from 28 September 09, for improvement works.
School Governors - Letter of resignation from Mrs Lloyd, council representative on school governors. Letter of thanks to be sent.
9) Finance & Accounts for payment:-
The audit for 2008/9 is now closed and an unqualified audit opinion has been given by external auditors.
Invoices:- W. Carter £220.33
Clement Keys £327.75
GG & AG Gibson £208.15
All Invoices were passed for payment.
10) To discuss WLDC‘s intention to reduce its per capita subsidy arrangement as a result of its asset transfer programme:-
Council is aware and acknowledge proposed changes to raising a precept.
11) To discuss & resolve request from PCC to sponsor Community Spirit magazine for a further year:-
£400 Proposed, Cllr Pattison. Seconded, Cllr Stamp. Resolved
12) To discuss & resolve on request to erect a memorial tree in the cemetery:-
Resolved unanimous. Chairman to liase with Cllr Mrs Stamp re siting.
13) To discuss council vacancy:-
One member of the public has so far offered himself as a potential candidate. Council agreed to advertise vacancy in Community Spirit with co-option to take place at next meeting.
14) To discuss & resolve to exclude the press and public:-
Resolved.
15) To discuss issues in burial ground & letter from Cllr Mrs Smith:-
Issues now resolved. Any further excess of items will be removed and placed outside the handyman's shed.
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Letter from Cllr Mrs Smith read out to council. Council support her and requested a letter of complaint be sent to Inspector Brant and a copy to the Chief Constable.
16) Items for next meeting:-
Highway matters
Co-option of councillor
Bulbs for parish
T here being no other business the meeting closed at 9.00 pm
Date…………………. Signed……………………………………(Chairman) 540
Minutes of the Meeting of the Parish Council on 15/9/09
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr P. Dawson, Mrs M. Stamp, & Cllr G Wiseman.
1) Apologies for Absence:-
Received from Cllrs Mrs Smith, Mrs Sellars & Miss Bunch.
2) Declarations of interest by Councillors:-
Cllr Mrs Stamp declared a personal interest in items 11 & 12.
3) Minutes of meetings:-
Minutes of 18 th August 09 were signed as a true record.
4) Chairman and council's comments:-
Council has received complaints from visitors to the village regarding amount of dog mess on footpaths and asked that an item be inserted in Community Spirit to name and shame the irresponsible dog owners.
Concern was again raised regarding parking on the pavement outside the Post Office. This is extremely dangerous.
Cllr Wiseman gave an update on planning enforcement cases.
5) Crime and Vandalism:-
Following the break in at the handyman's shed at the burial ground, council is concerned that there has been no contact from the police. Cllr Wiseman to take this up with Inspector Brant.
Clerk reported that the glass has once again been broken in the notice board on The Furlongs.
6) Clerk's report on matters outstanding:-
Information received from WLDC re bye laws to control smoke from bonfires. There are none, so the nuisance law would have to be used. Council decided not to progress but to keep information to hand.
Highways has confirmed that Meadowfield is adopted and request has been made to clear gulleys.
Letter to Steve Wiles has prompted Highways to act with regard to overgrown hedges. Trees obscuring street lights will be done once a high vehicle can be secured.
Clerk has requested litter bin on Old Gallamore Lane.
The Rasen Mail is to print article highlighting parish council's request for a footpath/cycle path along A46.
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7) Planning:- 539
Council had no comments/objections to planning applications to renew poles and high
voltage electrical conductors in the areas of Middle Rasen/Osgodby and West Rasen/Middle Rasen; to erect a single dwelling at Corrie Cottage, Gainsborough Road; to erect conservatory at 6 Lancaster Drive, Market Rasen
Permission has been granted at Benlen Farm, North Street.
Reserved matters application at Corrie Cottage has been withdrawn.
8) Correspondence:-
LCC Highways- A46 between Faldingworth and Middle Rasen will be closed for a maximum of 2 weeks from 28 September 09, for improvement works.
School Governors - Letter of resignation from Mrs Lloyd, council representative on school governors. Letter of thanks to be sent.
9) Finance & Accounts for payment:-
The audit for 2008/9 is now closed and an unqualified audit opinion has been given by external auditors.
Invoices:- W. Carter £220.33
Clement Keys £327.75
GG & AG Gibson £208.15
All Invoices were passed for payment.
10) To discuss WLDC‘s intention to reduce its per capita subsidy arrangement as a result of its asset transfer programme:-
Council is aware and acknowledge proposed changes to raising a precept.
11) To discuss & resolve request from PCC to sponsor Community Spirit magazine for a further year:-
£400 Proposed, Cllr Pattison. Seconded, Cllr Stamp. Resolved
12) To discuss & resolve on request to erect a memorial tree in the cemetery:-
Resolved unanimous. Chairman to liase with Cllr Mrs Stamp re siting.
13) To discuss council vacancy:-
One member of the public has so far offered himself as a potential candidate. Council agreed to advertise vacancy in Community Spirit with co-option to take place at next meeting.
14) To discuss & resolve to exclude the press and public:-
Resolved.
15) To discuss issues in burial ground & letter from Cllr Mrs Smith:-
Issues now resolved. Any further excess of items will be removed and placed outside the handyman's shed.
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540
Letter from Cllr Mrs Smith read out to council. Council support her and requested a letter of complaint be sent to Inspector Brant and a copy to the Chief Constable.
16) Items for next meeting:-
Highway matters
Co-option of councillor
Bulbs for parish
T here being no other business the meeting closed at 9.00 pm
Date…………………. Signed……………………………………(Chairman) 540
Minutes of the Meeting of the Parish Council on 18/8/09
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr P. Dawson, Mrs C. Sellars, Mrs M. Stamp, Mrs S. Smith, Mr J Padley, Miss C. Bunch & Cllr G Wiseman.
1) Apologies for Absence:-
Received from Cllr L. Strange. A letter of resignation from Cllr R. Clark was read out to council and accepted.
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 9, accounts for payment.
3) Minutes of meetings:-
Minutes of 21 st July 09 were signed as a true record.
4) Chairman and council's comments:-
Cllr Stamp informed council that the grass has now been cut in burial ground extension and work is to commence on fencing within next couple of weeks.
Cllr Smith informed council that weeds and grass were growing in gulleys on Meadowfield. Clerk to enquire whether road is adopted, to see who is responsible for removal. Also concern raised regarding smoke late in the evenings. Clerk to enquire whether bye laws can be introduced to prevent it.
Clerk to also contact Highways once more re overgrown hedges and trees and request a litter bin form WLDC on Old Gallamore Lane.
5) Crime and Vandalism:-
Various matters have been brought to police attention over last month.
6) Clerk's report on matters outstanding:-
Email requests for allotments have been received from two parishioners. That now brings the total to five requests.
Also emailed support for footpath/cycle path on A46. Clerk to publicise in Community Spirit and Rasen Mail, asking for further support.
Complaint re grass on raised graves has been referred to handyman who will strim as soon as possible.
7) Planning:-
Council had no comments/objections to planning application for alterations and extensions at The Mill, Mill Lane.
Permission has been granted at Heron Dale, Low Church Road. 536
8) Correspondence:- 537
LALC training events and AGM
WLDC Corporate Plan 2009/12 available
CG Partnership courses
Community Lincs Autumn Debate on 24 th September
LCC Working Woodlands at Chambers Farm Wood on 12/13 th September
WLDC Triple Bin Collection seminar on 27 th August
9) Finance & Accounts for payment:-
Invoices:- W. Carter £220.33
H. Pitman £1635.50
Middle Rasen Village Hall £10.00
Green Grass Contracting £109.25
All Invoices were passed for payment.
10) To discuss WLDC‘s intention to reduce its per capita subsidy arrangement as a result of its asset transfer programme:-
Clerk has asked for deadline for response to be extended as it is unrealistic. Council needs figures to be supplied by WLDC to discuss further.
11) To discuss lowering of kerbs on Gainsborough Road:-
Clerk to request lowering of kerbs on Church Street/Gainsborough Road junction and west of bus stop on Gainsborough Road near zebra crossing.
12) To discuss & resolve to exclude the press and public:-
Resolved not to exclude.
13) To discuss issues in burial ground:-
Resolved to continue with legal action.
14 Items for next meeting:-
Tenders for cemetery road extension
Council vacancy
Per capita subsidy
Memorial tree at burial ground
T here being no other business the meeting closed at 8.58 pm
Date…………………. Signed……………………………………(Chairman) 537
Minutes of the Meeting of the Parish Council on 21/7/09
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr P. Dawson, Mrs C. Sellars, Mrs M. Stamp, Mrs S. Smith, Mr J Padley, Miss C. Bunch & Cllr L Strange, PCSO L Rowley.
Item 5 was brought forward to allow PCSO Rowley to leave early.
5) Crime and Vandalism:-
News sheet given out to all present. PCSO Rowley informed council that there is little to report at present. Update given on outstanding matters brought to police attention by council.
1) Apologies for Absence:-
Received from Cllr G. Wiseman. Also letter of resignation from R. Clark received but not accepted as needs to be signed and addressed to chairman.
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 9, accounts for payment, and a personal/prejudicial interest in item 10 as a member of society and withdrew from the room whilst discussion took place.
3) Minutes of meetings:-
Minutes of 16 th June 09 were signed as a true record.
4) Chairman and council's comments:-
Cllr Stamp informed council that grass is due to be cut in burial ground extension once weather improves and work is to commence on fencing within next couple of weeks. The hedge on North Street at Manor Farm has now been cut.
6) Clerk's report on matters outstanding:-
Results of Best Kept Village competition received and are to be published in next edition of Community Spirit. Middle Rasen has not progressed to the second round.
7) Planning:-
Council had no comments/objections to planning application for change of use of land from public amenity space to private amenity space.
Council objects to erection of single dwelling at land adjacent to Corrie Cottage, Gainsborough Road.
8) Correspondence:-
Community Lincs - Further offer of development of a parish plan. Details to be reported in Community Spirit.
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LCC Highways - Extension of footway on A46, Caistor Road, Market Rasen works due to start on 12 October 2009 and last for approximately eight weeks.
Sustainable Communities - information available from LCC
Update on LCC matters given by Cllr Strange.
9) Finance & Accounts for payment:-
Clerk informed council that the High Interest Deposit Bond matures on 3 August and will be repaid into Business Money Manager account.
Invoices:- W. Carter £220.33
Bridgewater Glass £36.80
Cassells Ltd £103.50
Pages Skip Hire £162.91
Green Grass Contracting £350.75
All Invoices were passed for payment.
10) To discuss & resolve request for funding from Lincoln & Lindsey Blind Society:-
Resolved to decline request.
11) To discuss overgrown hedges:-
A number of hedges around village to be reported to Highways for cutting.
12) To discuss Free Trees for Communities scheme:-
Resolved to decline offer.
13) To discuss request for Police Surgery to be held in Middle Rasen:-
Council suggests attendance at community events throughout the year would be a better way of accessing parishioners than holding surgeries. Clerk to advise PCSO Rowley.
14) To discuss improvements to area of grass around gas sub-station on Gainsborough Road:-
Several bollards on the east side are missing. Clerk to ask Highways to replace. Also ask WLDC for another flail of the grass between Barton House and gas mound.
15) To discuss & resolve request from Middle Rasen Village Hall committee for funding for litter bin:-
Clerk to request litter bin from WLDC.
16) To discuss & resolve to exclude the press and public. If the resolution is passed members of the public and press will be asked to leave at this point:-
At this point members of the public left the meeting and no resolution was taken.
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17) To discuss burial ground:- 535
Council having met at the burial ground prior to commencement of the council meeting,
council instructed the clerk to contact all grave holders who have contravened Rule 8 and to contact LALC with respect to the other grave.
18) Items for next meeting:-
Tenders for cemetery road extension
Council vacancy
T here being no other business the meeting closed at 9.45 pm
Date…………………. Signed……………………………………(Chairman) 535
Minutes of the Meeting of the Parish Council on 16/6/09
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr P. Dawson, Mrs C. Sellars, Mrs M. Stamp, Mrs S. Smith, Mr J Padley.
1) Apologies for Absence:-
Received from Mr R. Clark, Miss C Bunch & Cllrs L. Strange & G. Wiseman
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 7, planning application at Benlen Farm and took no part in discussion.
3) Minutes of meetings:-
Minutes of 19 th May 09 were signed as a true record.
4) Chairman and council's comments:-
Councillors have received a number of messages of support from parishioners regarding the installation of a footpath/cycle path along A46.
5) Crime and Vandalism:-
Concern was raised regarding youngsters playing on garage roof adjacent to the Old Churchyard and clerk had received a complaint of anti-social behaviour at The Furlongs. Both are to be reported to the police.
6) Clerk's report on matters outstanding:-
Request for cycleway/footway on Gallamore Lane - Highways has confirmed scheme is now ranked 13 th on waiting list following further pressure from council.
Bus stop, Fern Drive - Operator will issue notice to drivers to be vigilant & stop for passengers if safe to do so. LCC to look into possibility of funding this year to formalise stop
WLDC has been given a list of street names which need re-lettering & clerk has asked that others are cleaned.
7) Planning:-
Council had no comments/objections to planning application to erect double garage at Heron Dale, Low Church Road and for erection of replacement dwelling at Benlen Farm, North Street
8) Correspondence:-
LCC Flood Warning Siren Test - 12 th August 09
Environment Agency - Market Rasen Flood Storage Reservoir Open Day, Friday 3 rd July
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WLDC - Annual West Lindsey Forum to be held on Mon 29 th June at Gainsborough.
9) Finance & Accounts for payment:-
Clerk informed council that internal auditor has signed the audit certificate and find that the financial records are correct and all procedures followed satisfactorily.
Invoices:- W. Carter (wages/petrol for mower) £250.33
All Invoices were passed for payment.
10) To discuss & resolve tenders for fence on north side of burial ground:-
Clerk has only received one tender and in light of the fact that work has to begin before 11 th October 09 to comply with planning conditions, council resolved to accept tender from AG Gibson to manufacture, paint and erect a new fence at a cost of £39 per metre.
11) To discuss request from parishioner to site a memorial seat in the burial ground:-
No formal request received to date but council has no objection to a seat in the new part of the cemetery when work is complete.
12) To discuss WLDC Standards Committee Annual Report:-
Report duly noted by council.
13) Items for next meeting:-
Lincoln & Lindsey Blind Society grant application
Overgrown hedges
Tenders for cemetery road extension
T here being no other business the meeting closed at 8.40 pm
Date………………….Signed……………………………………(Chairman) 532
Minutes of the Annual Meeting of the Parish Council
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mrs C. Sellars, Mr J. Padley, Mrs S. Smith, Miss C. Bunch, Mrs M. Stamp.
Visitors :- Dist. Cllr G. Wiseman
• Election of Chairman:-
Mr M. Stamp proposed by Cllr Miss C. Bunch. Seconded by Cllr Mrs S. Smith. Resolved unanimous.
2) Election of Vice-Chairman:-
Mr D. Pattison proposed by Cllr M Stamp. Seconded by Cllr Mrs |S. Smith. Resolved unanimous.
3) Apologies for Absence:- Cllrs R. Clark, P. Dawson & Cllr L. Strange.
4) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in grass cutting payment in item 11.
5) Minutes of meeting held 21/4/09:-
Cllr Miss Bunch asked about her comments at the last meeting regarding the extension of the footway along Church Street to the Post Office. The clerk confirmed this had again been raised with Highways and is in clerk's report. The minutes were then signed as a true record .
6) Chairman's & Council's comments:-
Council had received a number of complaints re dog fouling on Church Street.
7) Crime & Vandalism:-
Cllr Mrs Sellars said anti-social behaviour at the village hall has been reported to the police and has been investigated. Concern was raised about the number of cars speeding around the village. Information has been passed to Cllr Wiseman to speak with Inspector Brant.
8) Clerk's report on matters outstanding:-
The clerk gave an update on Highway matters which have been raised with officers. Also the possibility of a hail and ride system to be implemented at Fern Drive, Market Rasen.
There has been no response from Steve Wiles, Highways, regarding the letter sent to confirm public support for a footway/cycle path along Gallamore Lane.
Cllr Wiseman gave council an update on two enforcement issues within the parish.
9) Planning:-
Permission granted at:
Elmcroft, Caistor Road, Market Rasen.
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Permission refused at 70 Waterloo Street, Market Rasen for two semi detached houses.
The application at 1 Primrose Close has been withdrawn.
10) Correspondence:-
WLDC - Standards Committee Annual Report - circulated to be discussed as an agenda item at next meeting.
Draft Corporate Plan available for comments on the website.
11) Finance & Accounts for payment:-
Invoices:-W. Carter (wages) £225.33
H. Pitman (salary £1539+back pay £24.50/ exp £119.82) £1683.32
.Green Grass Contracting (grass cutting x 3) £129.38 All Invoices were passed for payment.
12) Annual Return for the year ended 2008/9:-
Clerk and chair signed the accounts.
a) Statement of accounts approved.
b) Review of effectiveness of internal audit. With the appointment of Cassells last year, council are happy with the work of the internal auditor and approved its effectiveness.
c) Annual Governance Statement executed.
13) To discuss and resolve renewal of annual insurance policy:-
Three year tie in with Norwich Union at a cost of £379.34 for this year.. Proposed Cllr M. Stamp. Seconded Cllr D. Pattison. Resolved.
14) To discuss car parking in Post Office lay-by:-
Clerk to approach Highways for a site meeting to ask for a restriction.
15) To discuss drainage of burial ground land and extension of road:-
Tenders to be sought for moving of fence in preparation for commencement of works.
16) To discuss replacement street signs:-
A number of signs around the village are identified as shabby and clerk is to arrange a meeting with an officer from WLDC with a view to replacement.
17) To discuss naming of recycling centre:-
The Rasen Recycling Centre. Proposed Cllr Pattison. Seconded Cllr Stamp. Resolved.
18) To discuss grass maintenance at burial ground extension:-
Mr Clark to be asked to cut grass in return for silage. Proposed Cllr Stamp. Seconded Cllr Pattison. Resolved .
There being no other business the meeting closed at 9.16pm
Date………………….Signed……………………………………(Chairman) 530
Minutes of the Meeting of the Parish Council on 21/4/09
Present:-
Mr M. Stamp (Chairman), Miss C. Bunch, Mr D. Pattison, Mr P. Dawson, Mrs C. Sellars, Mrs M. Stamp, Cllrs L. Strange & G. Wiseman
1) Apologies for Absence:-
Received from Mr R. Clark & Mrs S. Smith.
2) Declarations of interest by Councillors:-
The chairman declared a personal & prejudicial interest in items 7 & 11 and left the room. Cllr Mrs Sellars declared a personal interest in item 9 payment to Green Grass Contracting.
3) Minutes of meetings:-
Minutes of 17 th March 09 were signed as a true record.
4) Chairman and council's comments:-
Trees are still obscuring the streetlights and visibility on North Street. Clerk to arrange site meeting with Highways to discuss.
5) Crime and Vandalism:-
Smashed bottles and glass, together with instances of anti-social behaviour at the village hall have been reported to the police. Clerk is to ask PCSOs to be more vigilant with the onset of summer and lighter nights.
6) Clerk's report on matters outstanding:-
The notice board has now been erected in the burial ground, thanks to the chairman and Cllr Pattison.
It is considered that it is now too late to plant the cherry tree on Old Gallamore Lane near the seat. This will now be done in the autumn.
7) Planning:-
The chairman, Cllr Stamp, left the room at this point.
Council had no comments/objections to planning application at 1, Primrose Close, Market Rasen to construct replacement garage. Chairman returned and resumed chair.
After LCC officers gave an informative talk on the proposed Waste Recycling Centre on Gallamore Lane, council examined plans and were of the opinion that it was a splendid scheme and all were in favour. However, due to the fact that the site is in Middle Rasen not Market Rasen, council wish to see Middle Rasen incorporated into the name of the proposed site. Cllr Strange will take this information back to the county council.
Planning permission has been granted at 3 Lawrence Lane; Grove House, Gainsborough Road; Mount Pleasant Farm, South Lane; Sunnydene, North Street.
Planning permission has been refused at Brook Cottage, Low Church Road. 527
8) Correspondence:- 528
Letter of thanks from parishioner who had attended last month's meeting.
WLDC - Parish, Town & District Council Assembly 30 April to be held at Guildhall, Gainsborough at 7pm.
9) Finance & Accounts for payment:-
Clerk confirmed precept money has been paid into account. Investment bond maturing in May to be reinvested in 3 month bond due to low interest rates at present time.
Anglian Water bill shows a credit of £68.91which will be carried forward to next bill.
Invoices:- W. Carter (wages ) £225.33
Middle Rasen PCC £45
LALC (annual subs) £316.95
CM Robinson (notice boards) £89.27
Equip (bolts for notice board) £1.43
Green Grass Contracting £163.88 All Invoices were passed for payment.
10) Reports from Meetings:-
None
11) To discuss & resolve on chairman's annual expenses:-
At this point the chairman left the room and vice chairman, Cllr Pattison, took the chair. £200 Proposed Cllr Miss Bunch. Seconded Cllr Mrs Stamp. Resolved unanimous.
Chairman returned and resumed chair.
12) To discuss & resolve any issues regarding amended burial ground regulations and to discuss request from parishioner regarding plots in the Garden of Remembrance:-
Chair informed council that the former matter is now resolved. Request from a parishioner regarding flooding in the area used for burial of ashes, and possibility of a soak away, was discussed. Council is of the opinion that as the whole burial ground is prone to excess moisture due to the clay soil, it will be necessary to investigate the possibility of drainage pipes to be installed further up the field. This can be incorporated into work to construct an extension to the road into the new burial ground which is due to be undertaken in this financial year.
13) To discuss council‘s previous request made to Highways for footway and cycle path on A46 Gallamore Lane, following letters from 2 parishioners in support:-
Clerk read letters from 2 residents on The Brambles development requesting a footpath be created to link the two ends of the parish. These letters are to be copied to Highways, together with a request for further consideration. Clerk is to investigate how many children from the estate attend the village school as this will add weight to the request. Cllr Strange will also pursue the matter with Highways.
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14) To discuss changes to street naming adopted by WLDC and possible compilation of list of suggested names:-
Clerk provided council with a synopsis of new scheme implemented by WLDC. Council agreed to look at each application individually to select a name pertinent
to the area, rather than provide an ad hoc list to developers.
15) To discuss damaged notice board on The Furlongs:-
Clerk informed council that the glass on the notice board has been smashed and needs to be replaced as a matter of urgency for safety reasons. Council authorised that this be done and that the matter be reported to the police.
16) Items for next meeting:-
Bus stop, Fern Drive
Street signs
Burial ground extension - grass cutting.
T here being no other business the meeting closed at 9.25 pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 17/3/09
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Miss C. Bunch, Mr D. Pattison, Mrs S. Smith, Mr R. Clark, Mr P. Dawson, Mrs C. Sellars, PCSO's N. Wallace & L. Rowley
1) Apologies for Absence:-
Received from Mrs M. Stamp, Cllr L. Strange & Cllr G. Wiseman.
2) Declarations of interest by Councillors:-
None
To allow PCSO's the opportunity to inform council of any police matters, item 5 was brought forward.
5) Crime and Vandalism:-
There have been 2 incidents of rogue traders in Middle Rasen which are under investigation.. For this reason, a no cold calling zone organised by trading standards is to be set up in Mayfield Crescent and Braemar Close. Cllr Pattison asked if consideration could be given to Dovecote where there are also a number of elderly residents.
3) Minutes of meetings:-
Minutes of 17 th February 09 were signed as a true record.
4) Chairman and council's comments:-
Highways to be contacted re trees and hedges on North Street needing lopping.
6) Clerk's report on matters outstanding:-
Update on enforcement action at the site off Low Church Road.
The notice board for the burial ground is complete and ready for collection.
Reply from Anglian Water received. Matter to be referred to Cllr Strange to take further.
Cherry tree to be planted on Old Gallamore Lane near the seat, not at God's Acre due to large number of trees already there.
7) Planning:-
Council had no comments/objections to planning applications at Grove House, Gainsborough Road; 3, Lawrence Lane; Mount Pleasant Farm, South Lane and 70, Waterloo Street, Market Rasen.
Planning permission has been granted at land rear of 1 Gallamore Court.
8) Correspondence:-
WLDC - Review of West Lindsey Planning Services. Invitation to officers to be arranged.
Wolds Area Forum to be held on 30 March at Festival Hall
Parish, Town & District Council Assembly 30 April - councillors are invited to attend 2 of the 3 workshops planned: Neighbourhood Policing/Street Force Work; 525
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Planning/Affordable Housing; Flooding. Any councillors wishing to attend, please notify clerk asap.
9) Finance & Accounts for payment:-
Council authorised transfer of £5000 from BMM account to cover cheques.
Invoices:- W. Carter (wages ) £225.33
Pelican Trust (notice board) £462.07
LCC (zebra crossing) £4000.00
All Invoices were passed for payment.
10) Reports from Meetings:-
None
11) To discuss & resolve any issues regarding amended burial ground regulations:-
Clerk gave council an update on the situation. Acting on advice given by LALC, council resolved to request a letter be sent from LALC in the first instance and if this did not resolve the situation, a court order be sought. Proposed Cllr Pattison. Seconded Cllr Stamp. Resolved unanimous.
12) To discuss & resolve on whether to repair mower or purchase new one:-
New mower with part exchange of old, at a cost of £695.50+ VAT or less. Proposed Cllr Daeson. Seconded Cllr Mrs Smith. Resolved.
13) To discuss & resolve on Middle Rasen's entry to Best Kept Village competition 2009:-
Resolved to affiliate to CPRE at a cost of £25 with one free entry to competition.
14) Items for next meeting:-
Update on burial ground
T here being no other business the meeting closed at 9.00 pm
Minutes of the Meeting of the Parish Council on 17/2/09
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Miss C. Bunch, Mr D. Pattison, Mrs S. Smith, Mrs M. Stamp, Mr R. Clark, Mr P. Dawson, Cllr L. Strange.
1) Apologies for Absence:-
Received from Mrs C. Sellars & Cllr G. Wiseman.
2) Declarations of interest by Councillors:-
None
3) Minutes of meetings:-
Minutes of 20 th January 09 and 13 th February 09 were signed as a true record.
4) Chairman and council's comments:-
None.
To allow Cllr Strange the opportunity to inform council of county matters, item 10 was brought forward.
10) Reports from Meetings:-
Cllr Strange has been approached by residents on the development off Gallamore Lane, that the crossing and lights be moved westward as traffic is not slowing down in time.
Land has now been purchased by LCC for the household waste site off Gallamore Lane. Negotiations are ongoing to purchase a strip of land to gain access.
Cllr Strange has spoken with the vicar regarding the warden at Braemar Close. He has assured him that she will remain resident for at least 18 months and has suggested the recently formed Braemar committee, ask Cllr Talbot, the portfolio holder, for her support.
Cllr Strange then left the meeting.
5) Crime and Vandalism:-
In the absence of a police officer, no update was forthcoming. Council asked that the clerk contact the local police regarding the noticeable lack of police presence both around the village and at council meetings.
6) Clerk's report on matters outstanding:-
Still no response from Insp Brant to letter asking for his views on parking on North Street.
An enforcement officer has visited the site off Low Church Road, following reports that more rubbish has been dumped. Further enforcement proceedings are to follow.
The notice board for the burial ground is in production and should be ready soon.
7) Planning:-
Planning application to erect detached house and garage at Lindsey Villa, Church Street has been withdrawn. A letter from the applicants agent has been circulated to all councillors and will be forwarded to WLDC. 522
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Amended application to erect a pair of semi-detached dwellings together with parking and garage for Sunnydene at Sunnydene, North Street - previous objections/comments still apply.
8) Correspondence:-
Lincs Police Authority - on-line budget survey in order to help the authority when discussing the increase to council tax on 25 February.
Humberside Airport - Final opportunity to comment on reclassification of airspace.
LCC Public Rights of Way.
Anglian Water
9) Finance & Accounts for payment:-
Councillors and clerk signed the precept form for submission to WLDC
Balance of Community account as @ 2 February 2009 : £925.73
Council authorised transfer of £4000 from BMM account to cover cheques.
Invoices:- W. Carter (wages ) £225.33
Middle Rasen Village Hall (2 meetings) £20.00
H. Pitman (salary £1531.35/exp ££123.74) £1655.09
Pages Skip Hire £177.00 All Invoices were passed for payment.
11) To discuss & resolve any issues regarding burial ground arising from extraordinary meeting held on 13 th February 2009:-
No lights or illuminated ornaments of any type are permissible. Proposed Cllr P. Dawson. Seconded Cllr D. Pattison. Resolved unanimous.
Letter to be sent to all affected families using guidelines supplied by Lincolnshire Association of Local Councils, together with a copy of the amended regulations. If amendments not adhered to, a second letter to be sent on 15 th March asking for removal within 7 days. Letter to be sent by recorded delivery.
Proposed Cllr Mrs S. Smith. Seconded Cllr Mrs M. Stamp. Resolved unanimous.
The amended regulations are to be placed on the notice board outside the post office and the new board to be erected at the cemetery; on the website; copies to be given to local undertakers; in Community Spirit.
Cllr R. Clark left the meeting at 9pm.
12) To discuss & resolve on donation to Mencap:-
Resolved not to make a donation.
13) To discuss increase in burial fees:-
Increases across the board in line with parochial fees charged by the Church of England.
14) To discuss & resolve on access to Local Council Advisory Service:-
Resolved not to subscribe. 523
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15) To discuss & resolve on grass cutting contract for 2009/10
Resolved to award contract to Green Grass Contracting.
16) To discuss & resolve on site for cherry tree donated by Methodist Church:-
Resolved to allow planting in God's Acre, Low Church Road.
17) To discuss signage at junction of A46/A631:-
LRSP & Highways have informed council of their intention to improve signage at junction. Clerk to liase.
18) Items for next meeting:-
Update on burial ground
T here being no other business the meeting closed at 9.34 pm
Minutes of the Extraordinary Meeting of the Parish Council on 13/2/09
Present:-
Mr M. Stamp (Chairman), Miss C. Bunch, Mr D. Pattison, Mrs S. Smith, Mrs M. Stamp, Mr R. Clark, Mr P. Dawson
1) Apologies for Absence:- None
2) Declarations of interest by Councillors:-
None
3) To discuss & resolve to exclude the public & press:-
Proposed Cllr Dawson. Seconded Cllr Clark. Resolved unanimous.
4) To discuss introduction of new cemetery regulations & resolve on issues raised since their introduction:-
Report from Cllr Miss Bunch circulated to all councillors prior to meeting together with advice from Lincolnshire Association of Local Councils. Chair thanked Cllr Bunch for her hard work on behalf of the council. Cllr Bunch has sought to reassure families that the parish council does not want to prevent them from placing tributes on graves, however because of large number of verbal complaints to council and to individual councillors, it has been necessary to introduce guidelines to keep the churchyard tidy.
Council agreed that appropriate ornaments need to be put close to the headstone to enable maintenance of the graves by the parish council as its statutory responsibility.
Amendments to regulations:
Allow space for ornaments/floral tributes no more than 1foot/300mm in depth from headstone, to include plinth and maximum of 2feet/600mm in width from the centre of the headstone.
Proposed Cllr Mrs Smith. Seconded Cllr Clark. Resolved unanimous.
Number of non floral tributes/ornaments to be allowed, 2no.
Proposed Cllr Mrs Smith. Seconded Cllr Mrs Stamp. Resolved unanimous.
Maximum height of said ornaments to be no more than 8 inches/200mm.
Proposed Cllr Dawson. Seconded Cllr Stamp. Resolved unanimous.
Council resolved that these amendments to the regulations be adhered to by 14 th March 2009.
T here being no other business the meeting closed at 7.54 pm
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Minutes of the Meeting of the Parish Council on 20/1/09
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Miss C. Bunch, Mr D. Pattison, Mrs S. Smith, Mrs M. Stamp, Mr R. Clark, Cllr L. Strange, Cllr G. Wiseman
1) Apologies for Absence:-
Received from Mr P. Dawson & Mrs C. Sellars.
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 18 th November 08 were signed as a true record.
4) Chairman and council's comments:-
Cllr Wiseman was invited by the chairman to give an update on WLDC action re land off Low Church Road.
5) Crime and Vandalism:-
In the absence of a police officer, nothing was discussed.
6) Clerk's report on matters outstanding:-
Clerk gave council a report into matters at the burial ground following the introduction of the regulations on 1 st January 2009. Cllr Bunch, as a trained counsellor offered to visit both families who had attended the meeting. Council accepted her offer and asked that she report back at next meeting when item will be discussed as an agenda item.
No response from Insp Brant to letter asking for his views on parking on North Street.
An order has been placed with Pelican Trust on 23/12 for notice board for burial ground.
7) Planning:-
Planning permission has been granted at The Mill, Mill Lane and Plot2 The Rother, Gainsborough Road.
A letter has been received from the agent of Mr Brumby and will be discussed as an agenda item at next meeting.
8) Correspondence:-
WLDC- Standards Committee: representatives from parish councils sought to fill vacancies which will occur in May 09.
Consultation on changes to refuse & recycling services. Roadshow to be held at Market Rasen Market Place on 27 Jan, 10-3pm.
Letter from a parishioner requesting an allotment. Third request received.
Tender for grass cutting. Clerk to seek at least one other for discussion at next meeting.
Lincs Playing Fields Association - request for funding and announcement of a grant making scheme. Council not interested in either.
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Offer from Methodist Chapel of a cherry tree to be planted in the village. To be discussed at next meeting.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages ) £225.33
C. Pitman (replacement tap in burial ground) £10.97
All Invoices were passed for payment.
10) Reports from meetings:-
The chairman and clerk have met with Ben Attridge, Highways to discuss all works to be undertaken around the parish. This was very successful. Highways has confirmed since the meeting that a new grit bin will be installed on Church Street opposite Naylors Drive and potholes will be repaired on North Street.
11) To discuss & resolve Middle Rasen Parish Council logo:-
Council resolved to accept design 2 and this will now be used as a letterhead and on all parish council documents.
12) To discuss need for a litter picker:-
Clerk informed council that after further consultation with WLDC, the job will also involve emptying of dog bins. In light of this information, council agreed not to pursue.
13) To review burial fees:-
Deferred to next meeting.
14) To discuss future of resident warden at Braemar Close:-
Rev Patrick has informed council of proposals to utilise the warden by helping vulnerable people in the community outside Braemar. This will increase her hours and help her to remain. Clerk informed council that a similar scheme exists with joint agency partnership, called First Contact. Cllr Strange will contact Rev Patrick to discuss.
15) Items for next meeting:-
Burial regulations
Burial fees
Grass cutting tenders
Offer of cherry tree
Refusal of planning application for new dwelling on land next to Lindsey Villa
T here being no other business the meeting closed at 9.10 pm
Minutes of the Meeting of the Parish Council on 16/12/08
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Miss C. Bunch, Mr D. Pattison, Mr P. Dawson, Mrs S. Smith, Mrs C. Sellars, Mrs M. Stamp, Cllr L. Strange, Cllr G. Wiseman
1) Apologies for Absence:-
Received from Mr R. Clark & PCSO WAllace.
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 18 th November 08 were signed as a true record.
4) Chairman and council's comments:-
A head on collision occurred in North Street on black ice the previous week. Clerk has contacted police for information but council are unhappy with PCSO's response and will refer to Insp Brant regarding issue of parked cars.
Concern was also raised regarding the poor drainage and road structure along North Street, particularly from the school to Low Church Road. Clerk to contact Highways and arrange a meeting with Ben Atteridge. Grit bins are also to be requested.
5) Crime and Vandalism:-
In the absence of a police officer, nothing was discussed.
6) Clerk's report on matters outstanding:-
Clerk gave an update on land off Low Church Road which is under investigation by WLDC. Cllr Wiseman advised that a decision will be taken on 17 th December regarding the course of action to be taken.
7) Planning:-
Planning permission has been granted at Elmcroft, Caistor Road and land r/o Willow Smythe, Gainsborough Road
The application at 70 Waterloo Street, Market Rasen has been withdrawn.
The inspector has allowed the appeal at Rochford House, Low Church Road.
Council has no objections/comments for conversion of barn and stables to domestic dwelling at Brook Cottage, Low Church Road.
Council objects to erection of a pair of semis at Sunnydene, North Street.
8) Correspondence:-
WLDC- Remuneration Panel meeting. Decision not to allow payment of a basic allowance to parish councillors.
Flood Fair to be held on 30 th Jan 09 at Guildhall, Gainsborough
Standards Committee agenda
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ICO - All public sector organisations must adopt a model publication scheme by 1 Jan 09.
Letter from a parishioner requesting an allotment.
Copy of a letter from a parishioner sent to Highways regarding the zebra crossing.
Letter from an official in the Somme area regarding possible links with parishes to be passed to parish magazine for inclusion.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages ) £225.33
AG & GC Gibson £85.10
Middle Rasen PCC £62.50
All Invoices were passed for payment.
10) Reports from meetings:-
The chairman invited Cllr Strange to update council on LCC matters.
Cllr Pattison informed council he had attended a Police Community Panel meeting on 19 November. Market Rasen will soon be back up to strength with at least 2 new PCSOs. Police have been fairly active with the bikers initiative over the summer and are generally pleased with the response. The problem with boy racers appears to be under control, with 2/3 vehicles being impounded and several on their last warning. Reasonable inroads have been made into the problem of vandalism in Market Rasen, particularly over Halloween. Underage drinking is being controlled with help from pub landlords and off licences.
A meeting of the John Wilkinson and Poor Land charities has been held and a cheque for £1000 is to be presented to school towards scientific equipment.
11) To discuss & resolve Middle Rasen Parish Council logo:-
Deferred.
12) To discuss need for a litter picker:-
Clerk to register interest with WLDC.
13) To discuss & resolve request for funding from Wheels2Work & Citizens Advice Bureau:-
Resolved to award £200 to Citizens Advice Bureau.
Resolved not to award grant to Wheels2Work..
14) To discuss increase in burial fees in light of WLDC‘s removal of subsidy for cemetery expenses out of parish precept:-
Council will review at Jan meeting.
15) To discuss & resolve on removal of yew bush in burial ground and need for a notice board:-
Permission to remove dead yew tree granted.
Resolved to purchase a notice board for burial ground. 517
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16) Items for next meeting:-
Middle Rasen logo
Burial fees
Grass cutting tenders
Litter picker in village
Removal of warden from sheltered housing
T here being no other business the meeting closed at 9.40 pm
Minutes of the Meeting of the Parish Council on 18/11/08
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Miss C. Bunch, Mr D. Pattison, Mr P. Dawson, Mrs S. Smith, Mrs C. Sellars, Cllr L. Strange, PCSO Ross Payne
Prior to commencement of meeting a minutes silence was held for Mrs Peggy Salmon who had been a councillor for a number of years.
1) Apologies for Absence:-
Received from Mrs M. Stamp, Mr R. Clark & Cllr G. Wiseman.
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 9, invoice for P. Sellars.
In light of presence of PCSO Payne at the meeting, the Chairman brought forward item 5. 5) Crime and Vandalism:-
Discussion took place regarding the legality of parking vehicles on pavements. PCSO Payne informed council of an incident which had reportedly taken place at Halloween. None of the parties involved were residents of the village and the matter has now been resolved.
Cllr Padley informed council that his cast iron fencing has been smashed earlier in the week and this has been reported to the police and is under investigation.
3) Minutes of meeting:-
Minutes of 21 st October 08 were signed as a true record.
4) Chairman and council's comments:-
Cllr Sellars asked if there was any news on the installation of the zebra crossing but clerk and Cllr Strange have received no further update.
6) Clerk's report on matters outstanding:-
Lincs Road Safety Partnership - two letters have been received. The first, informs council that due to recent monitoring of accident problem sites, the junction of A46 & A631 has been highlighted as having a high accident rate. It is proposed that enhanced traffic signing be erected in an attempt to treat the accident problem. The second letter details that the Road Safety Partnership is proposing to erect vehicle activated signs on A46 in the village and on A46 Caistor Road, Market Rasen within Middle Rasen parish. Both are within the 30mph speed limit. The erection of these signs is intended to increase the average speed reduction by continually targeting excessive speed. Council welcomed these proposals.
Clive Robinson has been asked to renovate the notice boards but work has not commenced as yet.
Confirmation has been received from Highways that it is looking into the problem of a blocked drain on North Street.
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Letter of thanks received from Rev Harrington regarding parish council grant towards funding of new community magazine. Council is happy for the clerk to be interviewed on the work and purpose of the Parish Council in a future edition as requested by the editor.
Clerk gave an update on possible contaminated land on Low Church Road which is under investigation by WLDC.
7) Planning:-
Planning permission has been granted at Elm Cottage, North Street; 5 Charlotte Lane, Jacksonfield and The Nook, Walesby Road.
Council has no objections/comments to erect single storey rear extension at Plot 2, The Rother, Gainsborough Road.
8) Correspondence:-
Code of Conduct - Consultation on amendments to councillors convicted of offences and inclusion of employees in the code. Circulated.
SoHBAC - posters to be displayed in notice boards and village hall.
Middle Rasen Churches Community Carol Service - clerk to attend.
WLDC - Parish, Town & District Assembly to be held on 30 April 09.
LCC Minerals & Waste Core Strategy - consultations until 5 December.
West Lindsey 50+ Action Group - Question Time with Edward Leigh to be held on 28 November at The Weston Rooms, Gainsborough.
9) Finance & Accounts for payment:-
Council's matured 1 year bond has received £315.86 interest and has been reinvested for another year.
Balance of accounts as @ 18 November are:
Community account: £720.68
BMM account £19445.93
Deposit Bond £6000.00
Deposit Bond £6315.86
£3000 is to be transferred from BMM to community account to cover expenditure.
Invoices:- W. Carter (wages ) £225.33
H. Pitman (salary/expenses) £1767.89
P. Sellars £141.00
M. Stamp (bulbs) £21.50
All Invoices were passed for payment.
10) Reports from meetings:-
The chairman invited Cllr Strange to update council on LCC & WLDC matters.
Cllr Pattison informed council he is attending a Police Community Panel meeting on 19 November and will report at next meeting.
Cllr Sellars and the clerk have attended the RACoL Celebration event.
The clerk has attended the first meeting regarding the role of Parish Champions for street
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cleansing. She will act as the eyes and ears for the community and be a point of contact for information in the village and provide quality and reliable information to the Street Force warden for the area. The clerk also informed council that WLDC are willing to assist with funding for a handyman/litter picker. Council agreed that this be discussed as an agenda item at next council meeting.
11) To discuss & resolve Middle Rasen Parish Council logo:-
Deferred.
12) To discuss planting on Jackson Field:-
Council were approached by the developers to undertake the maintenance of the open spaces some years ago and had declined. As such, this is not an area of responsibility for the parish council.
13) To discuss & resolve increase in clerk's pay in line with 2008 NJC interim agreement:-
Resolved.
14) To discuss & resolve budget & precept figure for 2009/10:-
£16710 General expense, to remain the same as last year, . Proposed Cllr Dawson. Seconded Cllr Pattison. Resolved.
£2,000 cemetery costs. Proposed Cllr Padley. Seconded Cllr Dawson. Resolved.
15) Items for next meeting:-
Middle Rasen logo
Litter picker in village
T here being no other business the meeting closed at 9.22 pm
Minutes of the Meeting of the Parish Council on 21/10/08
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Mrs M. Stamp, Mr D. Pattison, Mr P. Dawson, Mrs S. Smith, Mr R. Clark, Cllr G. Wiseman
1) Apologies for Absence:-
Received from Miss C. Bunch, Mrs C. Sellars & Cllr L. Strange.
2) Declarations of interest by Councillors:-
Cllr Mrs Stamp declared a personal interest in item 17. Mrs S. Smith declared a personal and prejudicial interest in item 12 and left the room at that point.
3) Minutes of meeting:-
Minutes of 16 th September 08 were signed as a true record.
4) Chairman and council's comments:-
Chairman informed council that there was a lot of overgrown vegetation on North Street passed Homeleigh and asked the clerk to contact Highways. Complaints have been received from parishioners regarding a vehicle parked on the kerb at the end of Meadowfield which restricts pedestrians. Clerk to send a letter to owner.
5) Crime and Vandalism:-
Lack of police presence once again noted. Cllr Pattison is to attend a Community Panel meeting in November and will make enquiries as to use of speed reactive signs in this area, now that four are available at Market Rasen station.
6) Clerk's report on matters outstanding:-
The handyman has been repainting seats around the village as requested at last meeting.
No response has been received from parishioners regarding the production of a community emergency plan. Clerk to incorporate it in her report for the community magazine.
Cllr Miss Bunch has received a letter from Highways regarding the blocked drains on Low Church Road. The section of pipe causing the problem is to be replaced in the next financial year.
7) Planning:-
Planning permission has been granted at Woodside, Walesby Road but has been refused at land to the front of The Chestnuts, Church Street.
Council has no objections/comments for:
Retention of domestic sewage treatment plant at The Mill, Mill Lane
Erection of garage with room above at Elmcroft, Caistor Road
Amendments to plans to dwelling rear of Willow Smythe, Gainsborough Road.
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8) Correspondence:-
Grant funding workshop on 28 th October 10-1pm at Hemswell Court. Clerk to attend.
Lincoln Magistrates Court Open Day on 25 th October 10-4pm.
East Midlands Expo - 19 th November at The Epic Centre 9:30am-4pm.
9) Finance & Accounts for payment:-
Council's 1 year bond is to mature on 22 nd October. To be reinvested for another year.
Balance of community account as @ 2 October is £1953.73.
Anglian Water bill has been received for £15.30. Account is still £85.29 in credit.
Invoices:- W. Carter (wages & sadolin) £272.55
Royal British Legion Poppy Appeal £30.00
P. Sellars £540.50
S. Smith (copies of plans) £8.00
Middle Rasen Village Hall £12.00
All Invoices were passed for payment.
10) Reports from meetings:-
None.
11) To discuss & resolve tenders for maintenance of notice boards:-
Clerk has now received two tenders. Council resolved to ask Mr C. Robinson to undertake the work.
12) To discuss land south of Woodhill, Low Church Road:-
Cllr Mrs Smith made a short statement to the council and at this point left the room. Clerk has spoken to WLDC officers who are dealing with the problem of the asbestos. Clerk was asked to also contact the Rasen Mail.
13) To appoint a trustee to Wilkinson Trust committee:-
No other volunteers coming forward, Cllr Pattison said he would go back on sooner than the committee losing a member.
14) To discuss planting on Jackson Field:-
Deferred to next month's meeting.
15) To discuss and resolve on Middle Rasen Parish Council logo:-
Four designs had been submitted and council reduced these down to two. Will make final decision once these have been amended.
16) To discuss siting of zebra crossing following LCC Highways with residents.:-
Steve Wiles has met with several residents concerned about the zebra crossing and has explained the reasons for its proposed siting. A public notice is to be placed in the Rasen Mail on 22 nd October which will allow for any representation before 12 th November. It is hoped to undertake the works in late November. 511
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A request to progress the funding from the parish council and WLDC has been made. However, until the works are complete and an invoice has been received, the payments cannot be made. An undertaking by both parties has been made which should be sufficient. The clerk will notify Highways to this effect.
Having inspected the final plans, council requests that footpath is brought back to its original width and concern has been raised regarding reducing width of road. Clerk to contact Steve Wiles.
17) To discuss & resolve council sponsorship of new community magazine:-
Resolved to grant £400 for this year.
18) To discuss & resolve handyman's annual pay increase:-
Resolved to increase to £6.50 w/e/f October.
19) Items for next meeting:-
Middle Rasen logo
Planting on Jackson Field
Budget and precept
Update on zebra crossing
T here being no other business the meeting closed at 9.25 pm
Date………………….Signed……………………………………(Chairman)
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Minutes of the Meeting of the Parish Council on 16/9/08
Present:-
Mr M. Stamp (Chairman), Mr J. Padley, Mrs M. Stamp, Mrs C. Sellars, Mr P. Dawson, Mrs S. Smith, Cllr L. Strange
1) Apologies for Absence:-
Received from Miss C. Bunch, Mr R. Clark, Mr D. Pattison & PCSO Wallace.
2) Declarations of interest by Councillors:-
Cllr Mrs Stamp declared a personal interest in item 12.
3) Minutes of meeting:-
Minutes of 19 th August 08 were signed as a true record.
4) Chairman and council's comments:-
Chairman informed council that the caravans parked on North Street have now been removed.
Cllr Smith asked that the seat on Skinners Lane be painted as it is looking shabby. Clerk will ask Mr Carter to inspect all seats with a view to treating them over the winter months.
5) Crime and Vandalism:-
PCSO Wallace has reported to clerk that there have been a couple of house burglaries and car thefts recently.
6) Clerk's report on matters outstanding:-
Misdirected planning applications - E-mail received from Technical Support at WLDC to say that an electronic system was set up 2-3 years ago which identifies which parish planning applications relate to. This broke down several months ago and some applications may have ‘slipped through'. However, things should be rectified now as the system is up and running again.
Signs on A631 - response from De Aston school, complying with request to erect future notices no more than 2 weeks prior to event and remove immediately afterwards in the interest of road safety.
Highways LCC - Clerk has spoken to Mel Huckle and asked him to look at the footpath leading into Market Rasen on A631 which needs resurfacing.
Copy of letter sent by Highways to AWA re drains on Church Street has been received. No reply to council's letter to AWA re same problem.
Came & Co has insured iron fencing at burial ground for £6000.
A bus stop is not going to be erected at Fern Drive due to lack of LCC funds. However, operator is to be asked to provide a hail and ride service.
No response from enforcement re car park at Kier Homes development.
Judges comments from Best Kept Village competition have been received and are to be circulated.
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7) Planning:-
Planning permission has been granted to extend stable block and change of use of land to form menage at Moorby, Skinners Lane; outline application to erect 2 detached and pair of semis at Homeleigh, Gainsborough Road.
Council has no objections/comments for construction of vehicular access to new drive and parking and turning facilities at Woodside, Walesby Road.
8) Correspondence:-
AGM of Lincs Playing Field Association on 23 rd Oct at Cranwell Village Hall.
Lincs Tree Services has sent details regarding professional tree surgery service.
Lincs Police Authority Forum to be held at Saxilby Village Hall on 25 th Sept at 7.30pm.
Wolds Area Forum to be held at Memorial Hall, Tealby on 1 st October at 7pm.
9) Finance & Accounts for payment:-
Clement Keys has completed the audit for 2007/8 and has given a qualified opinion regarding non application of PAYE in respect of the handyman.
Balance of community account as @ 2 Sept is £2113.03.
Invoices:- W. Carter (wages & petrol £240.67
Clement Keys £158.63
Came & Co £25.00
All Invoices were passed for payment.
10) Reports from meetings:-
Cllr Dawson informed council that there had been a meeting of Wilkinson Trust and Poor Lands the previous evening. The chairman of the committee is concerned that Wilkinson Trust is still one trustee short following Mr Pattison's resignation and asked that this be an agenda item at next meeting.
11) To discuss & resolve tenders for maintenance of notice boards:-
Clerk has received one tender. Council asked for one other to consider at next meeting.
12) To discuss whether Parish Council wishes to be regular contributors to new parish magazine:-
Council agreed that Clerk produce a summary of council meetings for regular inclusion in magazine.
13) To discuss production of a community emergency plan:-
Clerk has received no expressions of interest from parishioners. Will advertise in parish magazine again.
14) To discuss parking on North Street:-
Previously covered in chairman's comments.
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15) To discuss handyman's pay:-
Still no response from Revenue & Customs.
16) Items for next meeting:-
Handyman's pay and annual increase
Trustee vacancy on Wilkinson Trust committee
Middle Rasen logo
Tenders for notice board maintenance
Planting on Jackson Field
T here being no other business the meeting closed at 9.02 pm
Minutes of the Meeting of the Parish Council on 19/8/08
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr J. Padley, Mrs M. Stamp, Mrs C. Sellars, Mr P. Dawson, Miss C. Bunch
1) Apologies for Absence:-
Received from Mrs S. Smith, Mr R. Clark, Cllr L. Strange & District Cllr G. Fenwick.
2) Declarations of interest by Councillors:-
None.
3) Minutes of meeting:-
Minutes of 15 th July 08 were signed as a true record.
4) Chairman and council's comments:-
Chairman has received a number of complaints regarding the two caravans parked on North Street. Children have been riding bikes in and out of the parked vehicles and this is very dangerous. Council asked that letters be sent to owners raising safety concerns.
5) Crime and Vandalism:-
Nothing to report
6) Clerk's report on matters outstanding:-
Cllr Fenwick's resignation will take effect from 31 st August and a bye-election will be held some time in October.
Misdirected planning applications - no response from WLDC Chief Executive to parish council's concerns raised at last meeting.
Cemetery regulations - consultation period will end on 31 st August. No response from parishioners.
Signs on A631 - letters to be sent to organisations who have failed to remove signs after date of event.
Highways LCC - request for new footway, Gallamore Lane has been ranked as 68 th out of some 80 schemes. However, scheme ranks better if a shared use footway/cycleway and a request has been put on the waiting list for such a scheme.
The various highway matters discussed at last month's meeting are being investigated. However, the footpath to Market Rasen looked at by the Area Highways Officer would appear to be the wrong footpath. Clerk to inform him. Also the response re Dovecote relates to footpaths rather than road repairs. Clerk to press Highways on this matter.
It has come to light that there are problems with a fractured pipe belonging to Anglian Water on Church Street. The clerk has spoken to Mel Huckle and a letter has been sent to AW insisting it is repaired as soon as possible as it is causing surface water flooding every time there is heavy rain. The problem on Low Church Road at the junction with Dovecote is also a recurring one. Photographs taken by Cllr Bunch after the recent deluge are to be shown to the Area Highways Officer. However, the pipe has recently been
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cleared of over 20ft of fibrous tree roots and should rectify the problem short term. Cllr Bunch will monitor the problem. Council is to ask that a cycle of maintenance (ie jetting the pipes) be carried out every year to prevent the build up of silt.
7) Planning:-
Planning permission has been granted for change of use of agricultural land to nature reserve at Moorby, Skinners Lane.
Outline planning application for houses at Holmeleigh, Gainsborough Road is to be considered at WLDC Planning Committee meeting on 2oth August.
Planning application for 2 storey extension at Rochford House, Low Church Road has gone to appeal.
8) Correspondence:-
Lincs NHS - Post consultation event to be held at Kenwick Park hotel, Louth on Wed 17 September.
LCC Highways - proposed road closure B1225 Stainton le Vale at end of October.
Citizens Advice Bureau - AGM 18 th September
LCC - new community fire station for Wragby. Business forum to take place on Wed 27 August 12-2pm at the Turner Arms, Wragby.
WLDC - Corporate Plan 2008/11 has been published.
RACoL Celebration Event - to be held on 12 th November at The Epic Centre, Lincs Showground.
9) Finance & Accounts for payment:-
Balance of community account as @ 2 August is £657.50. Council authorised £4000 be transferred from the high interest account.
Invoices:- W. Carter (wages) £216.67
H. Pitman (salary/expenses) £1542.15
Petty cash £50.00
All Invoices were passed for payment.
PWLB loan payment for £690.65 will be debited on 1 September.
10) Reports from meetings:-
Mrs J. Lloyd, council representative on school governors, sent a annual report which was read out to council.
11) To discuss & resolve to insure iron rail fencing at burial ground:-
Council resolved to add to policy.
12) To discuss production of a Community Emergency Plan:-
Council agrees this would be a good idea, particularly with village prone to flooding. Clerk is willing to act as co-ordinator and a notice is to be placed in New Rase asking for volunteers to make up a small team from the community to produce the plan.
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13) To discuss Zebra crossing:-
Clerk has spoken with Steve Wiles. This is still with design team and no date of installation has yet been given.
14) Items for next meeting:-
Handyman's pay
Community Emergency Plan
Parking on North Street
T here being no other business the meeting closed at 9.00 pm
Minutes of the Meeting of the Parish Council on 15/7/08
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr J. Padley, Mrs M. Stamp, Mrs C. Sellars, Mrs S. Smith, Mr P. Dawson
Visitors:- District Cllr G. Fenwick
1) Apologies for Absence:-
Received from Miss C. Bunch, Mr R. Clark, Cllr L. Strange
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 9, payment for grass cutting.
3) Minutes of meeting:-
Minutes of 17 th June 08 were signed as a true record.
4) Chairman and council's comments:-
Cllr Mrs Sellars informed council that the broken window at the village hall mentioned at the previous meeting has been repaired, the culprit having admitted responsibility and footed the bill for the cost.
Cllr Fenwick then asked to address council and announced his resignation from the district council which will take place within the next 6 months. The chairman thanked Cllr Fenwick for all his hard work undertaken in the past years. This was endorsed by all councillors.
5) Crime and Vandalism:-
Cllr Mrs Stamp informed council that garden ornaments and ride on mowers have been stolen in Market Rasen.
6) Clerk's report on matters outstanding:-
Middle Rasen has not progressed into the second round of the Best Kept Village competition.
Steve Wiles has informed clerk that Highways has a statutory duty to maintain footpaths that are falling into disrepair as the Middle to West Rasen footpath had done and that a number of complaints had been received from parishioners. Council are still of the opinion that the Middle to Market Rasen footpath is much more dangerous, with tree roots having lifted several areas. Clerk to contact again.
Also parish council cannot police roadside notices, council needs to contact Highways for removal. Clerk to monitor signs not relating to Middle Rasen events over the next two months and contact Highways to remove.
7) Planning:-
Council has no objections to extend stable block and change of use of land to form menage at land off Skinners Lane.
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Planning permission has been granted for new properties on land r/o Sunnydene, North Street and land r/o Willow Smythe.
Following information from the clerk, Council again raised concern that a number of planning applications for Middle Rasen are being sent to Market Rasen Town Council and not being forwarded on. This is despite assurance given some 3 years ago by Duncan Sharkey WLDC Chief Executive. Clerk to write to him reminding him of his promise and also to Market Rasen Town Council.
8) Correspondence:-
WLDC - Code of Conduct training 10 th September at the Guildhall. This is particularly aimed at newly elected councillors. Please notify clerk asap if you wish to attend.
LCC Highways - Introduction of area response teams to undertake small highway works more responsively.
Surface dressing is to take place on Mill Lane from Lissington to Middle Rasen some time in August.
LCC - Flood siren test on 13 th August between 09.00-15.00 hrs.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages and petrol for mower) £231.67
Cassells (internal audit) £103.40
Green Stripe (mower blade & strimmer cord) £39.61
Middle Rasen Church PCC (3 meetings) £45.00
P. Sellars (grass cutting) £364.25
All Invoices were passed for payment.
10) Reports from meetings:-
Clerk to invite Mrs Lloyd, council representative on school governors, to next council meeting for update.
11) To discuss appointment of Parish Champion for street cleansing:-
Council considers that it already has a system in place to identify and report any problem areas, through councillors reporting to clerk who then passes information onto WLDC. Parish council already employs a handyman to litter pick and a contribution from WLDC towards this will be very acceptable.
12) To discuss proposed removal of payphone by BT:-
Council agrees with proposal. Since advent of mobile phones a payphone is not needed, is often wrongly used and its position obstructs visibility of motorists exiting Mill Lane.
13) To discuss Highway issues:-
Following on from last month's discussion regarding repair to footpath from Middle to West Rasen. It has not been finished to a suitable standard. Topsoil has been left which has now buried bulbs planted by the council. The level of the footpath has been raised by
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200mm but not the platform to the seats. Raising has also blocked all the grips which will cause a drainage problem.
Repair urgently needed to footpath on Gainsborough Road where roots are disturbing the surface and causing accidents.
Potholes on North Street and Church Street.
Repair to Dovecote, Rase Close, Drax Court very shoddy.
Hedge at Post Office is obscuring road sign and needs cutting. All these have been previously reported to Highways, will be reported again under the area response initiative.
14) To discuss implications on handyman's pay following internal audit:-
Discussed. Awaiting response from HMR&C. To discuss further at next meeting.
15) To discuss need for a parish logo:-
Council agreed to ask Cllr Clark to design a logo.
16) To discuss date of next meeting:-
Council agreed to retain August meeting.
Items for next meeting:-
New bank mandate
Handyman's pay
School governors
T here being no other business the meeting closed at 9.10 pm
Minutes of the Meeting of the Parish Council on 17/6/08
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr J. Padley, Mr R. Clark, Mrs M. Stamp, Miss C. Bunch
Visitors:- Sarah Laverty, Neighbourhood Warden, WLDC
1) Apologies for Absence:-
Received from Mrs C. Sellars, Mr P. Dawson, Mrs Smith, Cllr Strange
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 20 th May 08 were signed as a true record.
4) Chairman and council's comments:-
Cllr Clark commented on overgrown hedges, particularly on North Street and Gainsborough Road. Clerk to deliver letters to ask householders to trim. Grass verges and pot holes also a problem. Clerk to contact Highways and WLDC.
5) Crime and Vandalism:-
Cllr Pattison has attended the recent meeting of the Community Police Panel. The speeding initiative on A631 has identified 53 people speeding and 9 drivers using mobile
Phones. All have been prosecuted. The police have been asked to continue with this initiative.
There has been quite a measure of success with bikers and there has been a clamp down on boy racers recently, with quite a number of them on a final warning.
Following staffing problems at De Aston Youth centre, the PCSO's have set up a Friday Club with a WL arts co-ordinator, targeting potential problem young people.
Sadly, all 3 PCSO's are leaving to join the police force and replacements will not be appointed before they leave.
There has been another window smashed at the village hall.
6) Clerk's report on matters outstanding:-
Highways do not consider the condition of footway on Gainsborough Road warrants replacement at the present time but will ensure it is kept in a safe condition. Request for a footway/cycleway along Gallamore Lane will be reassessed to see if a scheme can be included within the Rural Priorities Initiative capital programme.
7) Planning:-
Council had no positive comments to make on application for a dwelling and garage at land r/o Willow Smythe, Gainsborough Road.
Retrospective advertisement consent for race fixtures at road junction of A46/A631 has been withdrawn. 499
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8) Correspondence:-
WLDC - Olympics Handover 24 th August. WLDC would like to be informed of any events to be held in the wider community to mark this important occasion.
9) Finance & Accounts for payment:-
The internal audit has been completed by Cassells and the auditor's report and accounts have been circulated to council.
£900.23 has been reclaimed on VAT.
Balances on accounts as @ 2/6/08: Current acc - £2152.77
Business Money Manager - £23190.37
2 x Deposit Bond - £6000
Invoices:- W. Carter (wages ) £216.67
Systematic (newsletter) £103.00
All Invoices were passed for payment.
10) To discuss offer of free trees for parish:-
Council was of the opinion that no additional trees are needed at present. The clerk was asked to contact Nigel Sardeson re maintenance of lime trees on Gainsborough Road.
11) To discuss & resolve Middle Rasen Pre-school's request for funding towards installation of a frnech drain in the outside play area:-
£200 Proposed Cllr Miss Bunch. Seconded Cllr Mrs Stamp. Resolved.
12) To appoint a council representative as trustee to the Poor Lands Charity:-
Cllr Mrs Sellars re-appointed.
13) To discuss unauthorised signs on A46/A631:-
Council consider proliferation of commercial signs and publicity of events at the junction of A46/A631 is a traffic hazard, is unsightly and creates a bad image for the village. Clerk to contact Highways re powers of removal.
14) Items for next meeting:-
Reports from meetings to be added to agenda in future.
New bank mandate
T here being no other business the meeting closed at 8.58pm
Minutes of the Annual Meeting of the Parish Council
on 20/5/08
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mrs C. Sellars, Mr J. Padley, Mrs S. Smith, Mr P. Dawson, Miss C. Bunch
Visitors :- Dist. Cllr G. Fenwick, Cllr L. Strange
• Election of Chairman:-
Mr M. Stamp proposed by Cllr Mrs C. Sellars. Seconded by Cllr P. Dawson. Unanimous.
2) Election of Vice-Chairman:-
Mr D. Pattison proposed by Cllr M Stamp. Seconded by Cllr P. Dawson. Unanimous.
3) Apologies for Absence:- Cllrs R. Clark & Mrs M. Stamp, PCSO Wallace.
4) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in grass cutting payment in item 11.
5) Minutes of meeting held 15/4/08:-
Signed as a true record .
6) Chairman's & Council's comments:-
Chairman informed council that at the request of members of the cricket club, he had to cut the grass on 4 th May. A letter had been sent to Mr Sellars and a reply was read out to council, detailing dates of cuts both before and after this date. Mr Dawson said that Middle Rasen Football & Cricket Club are happy with the grass cutting and that the cricket pitch needs to be inspected the day before the match, not the same day.
Miss Bunch said that weeds are already coming through the recently resurfaced pathway on Dovecote.
7) Crime & Vandalism:-
Cllr Mrs Sellars said there is still a problem with under age drinking in the old churchyard and at the village hall playing field. Jenny Coles, PSCO, is keeping an eye on this.
8) Clerk's report on matters outstanding:-
i) Lancaster Court - Planning are looking into the parking issue. The original plans are not with WLDC at the moment but once returned, the officer will see where the car park was to be sited.
ii) The draft burial ground regulations have been put on the notice board and in the entrance to the church. A notice is to be placed in the June issue of New Rase to inform parishioners.
iii) The Anglian Water bill has been received for the burial ground. The council is still in credit, £100.59. Changing to a meter has made a large saving and is proving cost efficient.
iv) Braemar Court Sheltered Housing - A reply from LCC, Healthier Communities, was
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read out to council, indicating that more consultation needs to be done. Cllr Fenwick informed council he has attended a recent meeting to discuss proposed changes in the area and confirmed that these will not now be implemented in October as originally planned.
9) Planning:-
Permission granted at:
Sunny side, Gainsborough Road for conservatory.
Rasebrook Farm, North Street for replacement of existing steel framed building with redbrick and pantile building for use as office and store.
Planning application at Sunnyside, North Street has been withdrawn.
Council has objected on application to erect dwellings at Homeleigh, Gainsborough Road .
Council has commented on application at Willow Smythe, Gainsborough Road and has concerns regarding the removal of the old orchard at land adjacent to Clare Cottages, Gallamore Lane .
10) Correspondence:-
Lincs Police - Open Day to be held on Sun June 8 th 11am-4pm.
The Police Authority are looking to appoint 3 independent members and posters are to be placed on the notice boards advertising this.
WLDC - Proposed diversion of public footpath no. 181. Notice is to be published in the Lincs Echo on 13 th May.
Local Code of Conduct Complaints Process - all complaints need to be addressed to the Standards Committee at WLDC.
The Standards Committee are looking to appoint an additional parish council representative. Closing date for applicants is 20 th June.
A new code of conduct/awareness session is to be held on Wed 10 th September 17 at 7pm. Please contact the clerk asap to reserve a place.
11) Finance & Accounts for payment:-
Invoices:- W. Carter (wages) £216.67
H. Pitman (salary £1446.76/ exp £76.45) £1523.21
P. Sellars (grass cutting x 6) £293.75
All Invoices were passed for payment.
12) Annual Return for the year ended 2006/7:-
Clerk and chair signed the accounts.
a) Statement of accounts approved.
b) Review of effectiveness of internal audit. With the appointment of Cassells and having read the letter of appointment from Mr Yarnell detailing work to be undertaken, council approved the effectiveness.
c) Annual Governance Statement executed.
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13) To discuss and resolve renewal of annual insurance policy:-
Norwich Union at a cost of £361.56. Proposed Cllr J. Padley. Seconded Cllr Miss Bunch. Resolved.
14) To discuss provision of new cycle path and 30mph speed limit:-
Parish Council is to support Cllr Fenwick's requests for resurfacing of footpath on Gainsborough Road leading to Market Rasen, footpath/cycle path on Gallamore Lane and extension of 30mph on Caistor Road. Letter to be sent to Highways.
15) To appoint a council representative as trustee to the Wilkinson Trust:-
As no representative came forward, a letter to be sent to John Wilkinson Trust that council cannot fulfil the fourth place.
16) Items for next meeting:-
Council representative for Poor Lands
There being no other business the meeting closed at 9.25pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 15/4/08
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mrs S. Smith, Mr J. Padley, Mr R. Clark, Mrs M. Stamp, Miss C. Bunch
Visitors:- Dist Cllr G. Fenwick & Cllr L. Strange
1) Apologies for Absence:-
Received from Mrs C. Sellars, Mr P. Dawson
2) Declarations of interest by Councillors:-
Mr Stamp declared a personal and pecuniary interest in item 9
3) Minutes of meeting:-
Minutes of 18 th March 08 were signed as a true record.
4) Chairman and council's comments:-
Cllr Strange informed council that an order has been made for the zebra crossing and it will be installed towards the end of the summer. The chairman thanked Cllrs Strange and Fenwick for their work and support in this project.
Concern was raised over the retention of the builders car park at Lancaster Court which is leading to dog walkers parking their cars and causing disturbance to nearby residents. Clerk will investigate and speak to officer dealing with the planning application.
It was noted that police checks on A631 are ongoing and that a number of offenders have been prosecuted.
LCC Highways are now to undertake drain inspections twice yearly following the floods.
5) Crime and Vandalism:-
Nothing to report
6) Clerk's report on matters outstanding:-
i) Pelican Crossing, Gainsborough Road. Letter of confirmation received from Darren Turner, Head of Resources, that WLDC will commit £4000 to the project. Clerk has sent a copy to Mr Wiles, Highways and also to ask for a letter of confirmation of County Council‘s investment in the scheme, in order that the funds may be released by WLDC.
ii) Moles at playing field. Letter from chairman of village hall has been received, thanking council for contribution of £100 to eradicate the moles and informing that further contributions would not be necessary as the football and cricket club have assured the village hall committee that it will contribute to costs in the future.
7) Planning:-
New property on Gainsborough Road is to be named Gigs Barn and no. 4 Lawrence Lane now to be known as Carpe Diem, Gainsborough Road.
Planning permission has been granted at The Hawthorns, Waterloo Street and Wilton, Gainsborough Road. Consent to Proceed with Permitted Agricultural Development has been given at Hunters Garth, Caistor Road. 493 494
Notification has been received from WLDC regarding conditions imposed on the parish council's planning application for change of use from paddock land to burial ground at the church. Condition 2, landscaping, is acceptable and should be maintained in accordance with the condition. Condition 3, boundary treatments, has been discharged.
Council has no objections to:
Erection of conservatory at Sunny Side, Gainsborough Road.
8) Correspondence:-
WLDC Flood Fair - Sat 24 th May 08 10am-3pm at The Guildhall, Gainsborough.
Street Force Warden scheme - Following expansion of force, Sarah Laverty is now responsible for Middle Rasen.
Lincolnshire Home Improvement Agency - Handyperson service available to residents of West Lindsey.
LCC Over 50's Forum - open meeting to be held on Tues 22 nd April at the Weston Rooms, Hickman Street, Gainsborough from 10.30-2.00pm.
Lincs Twinning Federation
Churches Festival -10 th & 11 th May and 17 th & 18 th May 08
WLDC Review of Street Cleansing - consultation with parish councils to be held on May 28 th 08 at the Festival Hall, Market Rasen. Please notify clerk if attending.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages ) £216.67
Petty cash £50.00
All Invoices were passed for payment.
The chairman left the room to allow council to discuss payment of annual expenses.
£175, proposed Cllr Bunch. Seconded Cllr Clark. Resolved unanimously. Cllr Pattison thanked chairman for his hard work throughout the year.
10) To discuss & resolve burial ground regulations:-
It was resolved that the draft Regulations will be displayed on the website and notice boards and an advert will be placed in the New Rase, inviting comments by 31 st August 08 from parishioners. Copies of the regulations will be available from the clerk. This item will then be discussed further at the September meeting, with a view to the regulations coming into force on 1 st January 2009.
11) To discuss & resolve Middle Rasen's entry into the Best Kept Village competition:-
Resolved to re-affiliate with CPRE at a cost of £20 with free entry into BKV competition.
12) To discuss content for annual parish newsletter & production costs:-
Resolved to produce a copy for each household in the parish. Proposed Cllr Pattison. Seconded Cllr Stamp.
13) To discuss proposals by ACIS to withdraw resident warden from sheltered housing in Middle Rasen:-
Cllr Mrs Stamp has attended a recent meeting at Braemar Close to discuss withdrawal of resident warden by ACIS. She informed council that there is huge opposition to the proposal and asked that the parish council support the residents. Council resolved to send a letter deploring the proposal to ACIS with copies to other interested parties.
14) To discuss design of memorial seats to Heather Bell:-
Council wish to see one seat erected on the green lane where the accident happened.
15) To appoint 4 council representatives as trustees to the John Wilkinson Charity:-
Council re-appointed Mr Dawson, Mr Padley and Mrs Sellars. Mr Pattison did not stand for re-appointment due to other commitments.
16) To discuss provision of new bus shelter on Gainsborough Road:-
Deferred to next meeting to allow clerk to investigate who owns the land needed to site the shelter.
17) Items for next meeting:-
New cycle path on A46
30mph speed limit on Caistor Road, Market Rasen
Trustee to John Wilkinson Charity
T here being no other business the meeting closed at 9.42pm
For Earlier Minutes ............please contact the Parish Clerk.
For Earlier Minutes ............please contact the Parish Clerk.