MIDDLE RASEN PARISH COUNCIL - APPROVED MINUTES - 12 Months
View the most recent Meeting Notes
Minutes of the Meeting of the Parish Council on 19/8/08
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr J. Padley, Mrs M. Stamp, Mrs C. Sellars, Mr P. Dawson, Miss C. Bunch
1) Apologies for Absence:-
Received from Mrs S. Smith, Mr R. Clark, Cllr L. Strange & District Cllr G. Fenwick.
2) Declarations of interest by Councillors:-
None.
3) Minutes of meeting:-
Minutes of 15 th July 08 were signed as a true record.
4) Chairman and council's comments:-
Chairman has received a number of complaints regarding the two caravans parked on North Street. Children have been riding bikes in and out of the parked vehicles and this is very dangerous. Council asked that letters be sent to owners raising safety concerns.
5) Crime and Vandalism:-
Nothing to report
6) Clerk's report on matters outstanding:-
Cllr Fenwick's resignation will take effect from 31 st August and a bye-election will be held some time in October.
Misdirected planning applications - no response from WLDC Chief Executive to parish council's concerns raised at last meeting.
Cemetery regulations - consultation period will end on 31 st August. No response from parishioners.
Signs on A631 - letters to be sent to organisations who have failed to remove signs after date of event.
Highways LCC - request for new footway, Gallamore Lane has been ranked as 68 th out of some 80 schemes. However, scheme ranks better if a shared use footway/cycleway and a request has been put on the waiting list for such a scheme.
The various highway matters discussed at last month's meeting are being investigated. However, the footpath to Market Rasen looked at by the Area Highways Officer would appear to be the wrong footpath. Clerk to inform him. Also the response re Dovecote relates to footpaths rather than road repairs. Clerk to press Highways on this matter.
It has come to light that there are problems with a fractured pipe belonging to Anglian Water on Church Street. The clerk has spoken to Mel Huckle and a letter has been sent to AW insisting it is repaired as soon as possible as it is causing surface water flooding every time there is heavy rain. The problem on Low Church Road at the junction with Dovecote is also a recurring one. Photographs taken by Cllr Bunch after the recent deluge are to be shown to the Area Highways Officer. However, the pipe has recently been
504
505
cleared of over 20ft of fibrous tree roots and should rectify the problem short term. Cllr Bunch will monitor the problem. Council is to ask that a cycle of maintenance (ie jetting the pipes) be carried out every year to prevent the build up of silt.
7) Planning:-
Planning permission has been granted for change of use of agricultural land to nature reserve at Moorby, Skinners Lane.
Outline planning application for houses at Holmeleigh, Gainsborough Road is to be considered at WLDC Planning Committee meeting on 2oth August.
Planning application for 2 storey extension at Rochford House, Low Church Road has gone to appeal.
8) Correspondence:-
Lincs NHS - Post consultation event to be held at Kenwick Park hotel, Louth on Wed 17 September.
LCC Highways - proposed road closure B1225 Stainton le Vale at end of October.
Citizens Advice Bureau - AGM 18 th September
LCC - new community fire station for Wragby. Business forum to take place on Wed 27 August 12-2pm at the Turner Arms, Wragby.
WLDC - Corporate Plan 2008/11 has been published.
RACoL Celebration Event - to be held on 12 th November at The Epic Centre, Lincs Showground.
9) Finance & Accounts for payment:-
Balance of community account as @ 2 August is £657.50. Council authorised £4000 be transferred from the high interest account.
Invoices:- W. Carter (wages) £216.67
H. Pitman (salary/expenses) £1542.15
Petty cash £50.00
All Invoices were passed for payment.
PWLB loan payment for £690.65 will be debited on 1 September.
10) Reports from meetings:-
Mrs J. Lloyd, council representative on school governors, sent a annual report which was read out to council.
11) To discuss & resolve to insure iron rail fencing at burial ground:-
Council resolved to add to policy.
12) To discuss production of a Community Emergency Plan:-
Council agrees this would be a good idea, particularly with village prone to flooding. Clerk is willing to act as co-ordinator and a notice is to be placed in New Rase asking for volunteers to make up a small team from the community to produce the plan.
505
506
13) To discuss Zebra crossing:-
Clerk has spoken with Steve Wiles. This is still with design team and no date of installation has yet been given.
14) Items for next meeting:-
Handyman's pay
Community Emergency Plan
Parking on North Street
T here being no other business the meeting closed at 9.00 pm
Minutes of the Meeting of the Parish Council on 15/7/08
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr J. Padley, Mrs M. Stamp, Mrs C. Sellars, Mrs S. Smith, Mr P. Dawson
Visitors:- District Cllr G. Fenwick
1) Apologies for Absence:-
Received from Miss C. Bunch, Mr R. Clark, Cllr L. Strange
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 9, payment for grass cutting.
3) Minutes of meeting:-
Minutes of 17 th June 08 were signed as a true record.
4) Chairman and council's comments:-
Cllr Mrs Sellars informed council that the broken window at the village hall mentioned at the previous meeting has been repaired, the culprit having admitted responsibility and footed the bill for the cost.
Cllr Fenwick then asked to address council and announced his resignation from the district council which will take place within the next 6 months. The chairman thanked Cllr Fenwick for all his hard work undertaken in the past years. This was endorsed by all councillors.
5) Crime and Vandalism:-
Cllr Mrs Stamp informed council that garden ornaments and ride on mowers have been stolen in Market Rasen.
6) Clerk's report on matters outstanding:-
Middle Rasen has not progressed into the second round of the Best Kept Village competition.
Steve Wiles has informed clerk that Highways has a statutory duty to maintain footpaths that are falling into disrepair as the Middle to West Rasen footpath had done and that a number of complaints had been received from parishioners. Council are still of the opinion that the Middle to Market Rasen footpath is much more dangerous, with tree roots having lifted several areas. Clerk to contact again.
Also parish council cannot police roadside notices, council needs to contact Highways for removal. Clerk to monitor signs not relating to Middle Rasen events over the next two months and contact Highways to remove.
7) Planning:-
Council has no objections to extend stable block and change of use of land to form menage at land off Skinners Lane.
501
502
Planning permission has been granted for new properties on land r/o Sunnydene, North Street and land r/o Willow Smythe.
Following information from the clerk, Council again raised concern that a number of planning applications for Middle Rasen are being sent to Market Rasen Town Council and not being forwarded on. This is despite assurance given some 3 years ago by Duncan Sharkey WLDC Chief Executive. Clerk to write to him reminding him of his promise and also to Market Rasen Town Council.
8) Correspondence:-
WLDC - Code of Conduct training 10 th September at the Guildhall. This is particularly aimed at newly elected councillors. Please notify clerk asap if you wish to attend.
LCC Highways - Introduction of area response teams to undertake small highway works more responsively.
Surface dressing is to take place on Mill Lane from Lissington to Middle Rasen some time in August.
LCC - Flood siren test on 13 th August between 09.00-15.00 hrs.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages and petrol for mower) £231.67
Cassells (internal audit) £103.40
Green Stripe (mower blade & strimmer cord) £39.61
Middle Rasen Church PCC (3 meetings) £45.00
P. Sellars (grass cutting) £364.25
All Invoices were passed for payment.
10) Reports from meetings:-
Clerk to invite Mrs Lloyd, council representative on school governors, to next council meeting for update.
11) To discuss appointment of Parish Champion for street cleansing:-
Council considers that it already has a system in place to identify and report any problem areas, through councillors reporting to clerk who then passes information onto WLDC. Parish council already employs a handyman to litter pick and a contribution from WLDC towards this will be very acceptable.
12) To discuss proposed removal of payphone by BT:-
Council agrees with proposal. Since advent of mobile phones a payphone is not needed, is often wrongly used and its position obstructs visibility of motorists exiting Mill Lane.
13) To discuss Highway issues:-
Following on from last month's discussion regarding repair to footpath from Middle to West Rasen. It has not been finished to a suitable standard. Topsoil has been left which has now buried bulbs planted by the council. The level of the footpath has been raised by
502
503
200mm but not the platform to the seats. Raising has also blocked all the grips which will cause a drainage problem.
Repair urgently needed to footpath on Gainsborough Road where roots are disturbing the surface and causing accidents.
Potholes on North Street and Church Street.
Repair to Dovecote, Rase Close, Drax Court very shoddy.
Hedge at Post Office is obscuring road sign and needs cutting. All these have been previously reported to Highways, will be reported again under the area response initiative.
14) To discuss implications on handyman's pay following internal audit:-
Discussed. Awaiting response from HMR&C. To discuss further at next meeting.
15) To discuss need for a parish logo:-
Council agreed to ask Cllr Clark to design a logo.
16) To discuss date of next meeting:-
Council agreed to retain August meeting.
Items for next meeting:-
New bank mandate
Handyman's pay
School governors
T here being no other business the meeting closed at 9.10 pm
Minutes of the Meeting of the Parish Council on 17/6/08
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mr J. Padley, Mr R. Clark, Mrs M. Stamp, Miss C. Bunch
Visitors:- Sarah Laverty, Neighbourhood Warden, WLDC
1) Apologies for Absence:-
Received from Mrs C. Sellars, Mr P. Dawson, Mrs Smith, Cllr Strange
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 20 th May 08 were signed as a true record.
4) Chairman and council's comments:-
Cllr Clark commented on overgrown hedges, particularly on North Street and Gainsborough Road. Clerk to deliver letters to ask householders to trim. Grass verges and pot holes also a problem. Clerk to contact Highways and WLDC.
5) Crime and Vandalism:-
Cllr Pattison has attended the recent meeting of the Community Police Panel. The speeding initiative on A631 has identified 53 people speeding and 9 drivers using mobile
Phones. All have been prosecuted. The police have been asked to continue with this initiative.
There has been quite a measure of success with bikers and there has been a clamp down on boy racers recently, with quite a number of them on a final warning.
Following staffing problems at De Aston Youth centre, the PCSO's have set up a Friday Club with a WL arts co-ordinator, targeting potential problem young people.
Sadly, all 3 PCSO's are leaving to join the police force and replacements will not be appointed before they leave.
There has been another window smashed at the village hall.
6) Clerk's report on matters outstanding:-
Highways do not consider the condition of footway on Gainsborough Road warrants replacement at the present time but will ensure it is kept in a safe condition. Request for a footway/cycleway along Gallamore Lane will be reassessed to see if a scheme can be included within the Rural Priorities Initiative capital programme.
7) Planning:-
Council had no positive comments to make on application for a dwelling and garage at land r/o Willow Smythe, Gainsborough Road.
Retrospective advertisement consent for race fixtures at road junction of A46/A631 has been withdrawn. 499
500
8) Correspondence:-
WLDC - Olympics Handover 24 th August. WLDC would like to be informed of any events to be held in the wider community to mark this important occasion.
9) Finance & Accounts for payment:-
The internal audit has been completed by Cassells and the auditor's report and accounts have been circulated to council.
£900.23 has been reclaimed on VAT.
Balances on accounts as @ 2/6/08: Current acc - £2152.77
Business Money Manager - £23190.37
2 x Deposit Bond - £6000
Invoices:- W. Carter (wages ) £216.67
Systematic (newsletter) £103.00
All Invoices were passed for payment.
10) To discuss offer of free trees for parish:-
Council was of the opinion that no additional trees are needed at present. The clerk was asked to contact Nigel Sardeson re maintenance of lime trees on Gainsborough Road.
11) To discuss & resolve Middle Rasen Pre-school's request for funding towards installation of a frnech drain in the outside play area:-
£200 Proposed Cllr Miss Bunch. Seconded Cllr Mrs Stamp. Resolved.
12) To appoint a council representative as trustee to the Poor Lands Charity:-
Cllr Mrs Sellars re-appointed.
13) To discuss unauthorised signs on A46/A631:-
Council consider proliferation of commercial signs and publicity of events at the junction of A46/A631 is a traffic hazard, is unsightly and creates a bad image for the village. Clerk to contact Highways re powers of removal.
14) Items for next meeting:-
Reports from meetings to be added to agenda in future.
New bank mandate
T here being no other business the meeting closed at 8.58pm
Minutes of the Annual Meeting of the Parish Council
on 20/5/08
Present:-
Cllrs Mr M. Stamp, Mr D. Pattison, Mrs C. Sellars, Mr J. Padley, Mrs S. Smith, Mr P. Dawson, Miss C. Bunch
Visitors :- Dist. Cllr G. Fenwick, Cllr L. Strange
• Election of Chairman:-
Mr M. Stamp proposed by Cllr Mrs C. Sellars. Seconded by Cllr P. Dawson. Unanimous.
2) Election of Vice-Chairman:-
Mr D. Pattison proposed by Cllr M Stamp. Seconded by Cllr P. Dawson. Unanimous.
3) Apologies for Absence:- Cllrs R. Clark & Mrs M. Stamp, PCSO Wallace.
4) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in grass cutting payment in item 11.
5) Minutes of meeting held 15/4/08:-
Signed as a true record .
6) Chairman's & Council's comments:-
Chairman informed council that at the request of members of the cricket club, he had to cut the grass on 4 th May. A letter had been sent to Mr Sellars and a reply was read out to council, detailing dates of cuts both before and after this date. Mr Dawson said that Middle Rasen Football & Cricket Club are happy with the grass cutting and that the cricket pitch needs to be inspected the day before the match, not the same day.
Miss Bunch said that weeds are already coming through the recently resurfaced pathway on Dovecote.
7) Crime & Vandalism:-
Cllr Mrs Sellars said there is still a problem with under age drinking in the old churchyard and at the village hall playing field. Jenny Coles, PSCO, is keeping an eye on this.
8) Clerk's report on matters outstanding:-
i) Lancaster Court - Planning are looking into the parking issue. The original plans are not with WLDC at the moment but once returned, the officer will see where the car park was to be sited.
ii) The draft burial ground regulations have been put on the notice board and in the entrance to the church. A notice is to be placed in the June issue of New Rase to inform parishioners.
iii) The Anglian Water bill has been received for the burial ground. The council is still in credit, £100.59. Changing to a meter has made a large saving and is proving cost efficient.
iv) Braemar Court Sheltered Housing - A reply from LCC, Healthier Communities, was
496
497
read out to council, indicating that more consultation needs to be done. Cllr Fenwick informed council he has attended a recent meeting to discuss proposed changes in the area and confirmed that these will not now be implemented in October as originally planned.
9) Planning:-
Permission granted at:
Sunny side, Gainsborough Road for conservatory.
Rasebrook Farm, North Street for replacement of existing steel framed building with redbrick and pantile building for use as office and store.
Planning application at Sunnyside, North Street has been withdrawn.
Council has objected on application to erect dwellings at Homeleigh, Gainsborough Road .
Council has commented on application at Willow Smythe, Gainsborough Road and has concerns regarding the removal of the old orchard at land adjacent to Clare Cottages, Gallamore Lane .
10) Correspondence:-
Lincs Police - Open Day to be held on Sun June 8 th 11am-4pm.
The Police Authority are looking to appoint 3 independent members and posters are to be placed on the notice boards advertising this.
WLDC - Proposed diversion of public footpath no. 181. Notice is to be published in the Lincs Echo on 13 th May.
Local Code of Conduct Complaints Process - all complaints need to be addressed to the Standards Committee at WLDC.
The Standards Committee are looking to appoint an additional parish council representative. Closing date for applicants is 20 th June.
A new code of conduct/awareness session is to be held on Wed 10 th September 17 at 7pm. Please contact the clerk asap to reserve a place.
11) Finance & Accounts for payment:-
Invoices:- W. Carter (wages) £216.67
H. Pitman (salary £1446.76/ exp £76.45) £1523.21
P. Sellars (grass cutting x 6) £293.75
All Invoices were passed for payment.
12) Annual Return for the year ended 2006/7:-
Clerk and chair signed the accounts.
a) Statement of accounts approved.
b) Review of effectiveness of internal audit. With the appointment of Cassells and having read the letter of appointment from Mr Yarnell detailing work to be undertaken, council approved the effectiveness.
c) Annual Governance Statement executed.
497 498
13) To discuss and resolve renewal of annual insurance policy:-
Norwich Union at a cost of £361.56. Proposed Cllr J. Padley. Seconded Cllr Miss Bunch. Resolved.
14) To discuss provision of new cycle path and 30mph speed limit:-
Parish Council is to support Cllr Fenwick's requests for resurfacing of footpath on Gainsborough Road leading to Market Rasen, footpath/cycle path on Gallamore Lane and extension of 30mph on Caistor Road. Letter to be sent to Highways.
15) To appoint a council representative as trustee to the Wilkinson Trust:-
As no representative came forward, a letter to be sent to John Wilkinson Trust that council cannot fulfil the fourth place.
16) Items for next meeting:-
Council representative for Poor Lands
There being no other business the meeting closed at 9.25pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 15/4/08
Present:-
Mr M. Stamp (Chairman), Mr D. Pattison, Mrs S. Smith, Mr J. Padley, Mr R. Clark, Mrs M. Stamp, Miss C. Bunch
Visitors:- Dist Cllr G. Fenwick & Cllr L. Strange
1) Apologies for Absence:-
Received from Mrs C. Sellars, Mr P. Dawson
2) Declarations of interest by Councillors:-
Mr Stamp declared a personal and pecuniary interest in item 9
3) Minutes of meeting:-
Minutes of 18 th March 08 were signed as a true record.
4) Chairman and council's comments:-
Cllr Strange informed council that an order has been made for the zebra crossing and it will be installed towards the end of the summer. The chairman thanked Cllrs Strange and Fenwick for their work and support in this project.
Concern was raised over the retention of the builders car park at Lancaster Court which is leading to dog walkers parking their cars and causing disturbance to nearby residents. Clerk will investigate and speak to officer dealing with the planning application.
It was noted that police checks on A631 are ongoing and that a number of offenders have been prosecuted.
LCC Highways are now to undertake drain inspections twice yearly following the floods.
5) Crime and Vandalism:-
Nothing to report
6) Clerk's report on matters outstanding:-
i) Pelican Crossing, Gainsborough Road. Letter of confirmation received from Darren Turner, Head of Resources, that WLDC will commit £4000 to the project. Clerk has sent a copy to Mr Wiles, Highways and also to ask for a letter of confirmation of County Council‘s investment in the scheme, in order that the funds may be released by WLDC.
ii) Moles at playing field. Letter from chairman of village hall has been received, thanking council for contribution of £100 to eradicate the moles and informing that further contributions would not be necessary as the football and cricket club have assured the village hall committee that it will contribute to costs in the future.
7) Planning:-
New property on Gainsborough Road is to be named Gigs Barn and no. 4 Lawrence Lane now to be known as Carpe Diem, Gainsborough Road.
Planning permission has been granted at The Hawthorns, Waterloo Street and Wilton, Gainsborough Road. Consent to Proceed with Permitted Agricultural Development has been given at Hunters Garth, Caistor Road. 493 494
Notification has been received from WLDC regarding conditions imposed on the parish council's planning application for change of use from paddock land to burial ground at the church. Condition 2, landscaping, is acceptable and should be maintained in accordance with the condition. Condition 3, boundary treatments, has been discharged.
Council has no objections to:
Erection of conservatory at Sunny Side, Gainsborough Road.
8) Correspondence:-
WLDC Flood Fair - Sat 24 th May 08 10am-3pm at The Guildhall, Gainsborough.
Street Force Warden scheme - Following expansion of force, Sarah Laverty is now responsible for Middle Rasen.
Lincolnshire Home Improvement Agency - Handyperson service available to residents of West Lindsey.
LCC Over 50's Forum - open meeting to be held on Tues 22 nd April at the Weston Rooms, Hickman Street, Gainsborough from 10.30-2.00pm.
Lincs Twinning Federation
Churches Festival -10 th & 11 th May and 17 th & 18 th May 08
WLDC Review of Street Cleansing - consultation with parish councils to be held on May 28 th 08 at the Festival Hall, Market Rasen. Please notify clerk if attending.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages ) £216.67
Petty cash £50.00
All Invoices were passed for payment.
The chairman left the room to allow council to discuss payment of annual expenses.
£175, proposed Cllr Bunch. Seconded Cllr Clark. Resolved unanimously. Cllr Pattison thanked chairman for his hard work throughout the year.
10) To discuss & resolve burial ground regulations:-
It was resolved that the draft Regulations will be displayed on the website and notice boards and an advert will be placed in the New Rase, inviting comments by 31 st August 08 from parishioners. Copies of the regulations will be available from the clerk. This item will then be discussed further at the September meeting, with a view to the regulations coming into force on 1 st January 2009.
11) To discuss & resolve Middle Rasen's entry into the Best Kept Village competition:-
Resolved to re-affiliate with CPRE at a cost of £20 with free entry into BKV competition.
12) To discuss content for annual parish newsletter & production costs:-
Resolved to produce a copy for each household in the parish. Proposed Cllr Pattison. Seconded Cllr Stamp.
13) To discuss proposals by ACIS to withdraw resident warden from sheltered housing in Middle Rasen:-
Cllr Mrs Stamp has attended a recent meeting at Braemar Close to discuss withdrawal of resident warden by ACIS. She informed council that there is huge opposition to the proposal and asked that the parish council support the residents. Council resolved to send a letter deploring the proposal to ACIS with copies to other interested parties.
14) To discuss design of memorial seats to Heather Bell:-
Council wish to see one seat erected on the green lane where the accident happened.
15) To appoint 4 council representatives as trustees to the John Wilkinson Charity:-
Council re-appointed Mr Dawson, Mr Padley and Mrs Sellars. Mr Pattison did not stand for re-appointment due to other commitments.
16) To discuss provision of new bus shelter on Gainsborough Road:-
Deferred to next meeting to allow clerk to investigate who owns the land needed to site the shelter.
17) Items for next meeting:-
New cycle path on A46
30mph speed limit on Caistor Road, Market Rasen
Trustee to John Wilkinson Charity
T here being no other business the meeting closed at 9.42pm
Minutes of the Meeting of the Parish Council on 18/3/08
Present:-
Mr M. Stamp (Chairman), Mrs C. Sellars, Mr D. Pattison, Mrs S. Smith, Mr J. Padley, Mr P. Dawson, Mr R. Clark
Visitors:- None
1) Apologies for Absence:-
Received from Mrs M. Stamp & Miss C. Bunch
2) Declarations of interest by Councillors:-
Mrs Sellars declared a personal interest in item 13
3) Minutes of meeting:-
An amendment was made to item 13, Mrs Smith having seconded proposal. Minutes of 26 th February 08 were then signed as a true record.
4) Chairman and council's comments:-
The chairman and clerk had met with County Cllrs L. Strange and W. Webb that morning to discuss the zebra crossing on A631. Cllr Webb, portfolio holder for Highways, will support the initiative.
5) Crime and Vandalism:-
Cllr Sellars reported that, for three consecutive Friday nights, underage drinking has taken place on Low Church Road, in the closed churchyard and evidence of empty bottles has also been found at the village hall. Police are aware and will maintain high visibility patrols and plain clothes operations to combat.
Cllr Smith reported that incidents of door knocking by individuals purporting to be from the water board have recently taken place in the village. Police are aware. Also a new horse box has been stolen from North Farm. A white transit van was used.
Clerk informed council that PCSO Neal Wallace has replaced Dave Asher who has now moved to Caistor.
6) Clerk's report on matters outstanding:-
i) Pelican Crossing, Gainsborough Road. No reply to letter sent to Darren Turner, Head of Resources, putting a case for WLDC to support and commit £4000 to the project. Clerk has spoken to him and stressed that letter of confirmation is needed as soon as possible to progress matter. Mr Turner to put case before council. Parish council's contribution has been confirmed in a letter to Steve Wiles, Highways.
ii) Flooding. Clerk met with Mel Huckle, LCC Highways, and chairman of Village Hall Committee and landowner adjacent to playing field, to discuss possible new drainage from Gainsborough Road into the dyke at the playing field leading to the river. Several ideas are being investigated by Highways to alleviate the problem of flooding on A631.
Clerk also asked about drainage on Low Church Road and Church Street. All drains have been rodded but there are still problems with tree roots in drain on Low Church Road. LCC will attempt to remove. 490
iii) Broken road sign on A631 has been reported and is on to do list.
iv) Letter of thanks received from Citizens Advice Bureau for £125 grant cheque.
7) Planning:-
New property on Wilkinson Drive to be named Cahill.
Planning permission has been refused at Lindsey Villa, Church Street.
Notification received from WLDC to remove pine tree at Plot 2, The Rother. The tree has recently split and work may be done under Dead Dying and Dangerous part of the Tree Preservation legislation.
Council has no objections to:
Demolition of existing storage building, erection of a detached dormer bungalow with detached garage and vary parking arrangements to plots 1 & 2 approved under app no. 120618 rear of Sunnydene, North Street.
Council objects to outline application to erect 2no. Four bed two storey dwelling houses and a pair of two bed semi-detached houses and demolition of existing garage at Homeleigh, Gainsborough Road.
8) Correspondence:-
CCL - notification of Best Kept Village competition. To be discussed at next meeting.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages ) £216.67
Middle Rasen Village Hall (Feb meeting) £10.00
All Invoices were passed for payment.
10) Youth work in the village:-
Julie and Robert Clark are interested in helping to run youth facilities in the village. Clerk to inform Sarah Akerman for her to contact them direct.
11) To discuss grave ornaments:-
Clerk has compiled regulations for the management of Middle Rasen Cemetery. All councillors given a copy and matter will be discussed and resolved at next meeting.
12) To discuss appointment of a flood co-ordinator in the village:-
Council has been approached by Mr Smith, who acts as West Rasen's flood co-ordinator, to appoint a flood co-ordinator for Middle Rasen. Council feel that, whilst it has every sympathy with those who have been flooded, it is necessary to trust the experts and agencies involved in rectifying the problem. At this point in time, Parish Council will await the report from WLDC and the Environment Agency before taking the matter further.
13) To discuss & resolve request for funding request from Middle Rasen Village Hall committee for eradication of moles on playing field:-
£100 Proposed Mr Pattison. Seconded Mr Stamp. Resolved. Letter to be sent to village hall committee requesting need to see a sustained programme to combat problem long term in place. Also council insist upon knowing costs involved if they are to be asked to work with village hall committee to eradicate the problem in the future.
14) Review of the effectiveness of the internal audit:-
Letter of engagement from Cassells has been circulated to all councillors. Council confirms it has reviewed the effectiveness of internal audit. Proposed, Mr Pattison. Seconded, Mr Stamp. Resolved.
15) To discuss timetable for construction of the new burial ground road:-
Clerk confirmed that, in her opinion, there is still 5 years of burial time left in the existing burial ground. Council decided to review in March 2010.
16) Items for next meeting:-
Burial ground regulations
Best Kept Village competition
Parish newsletter
T here being no other business the meeting closed at 9.17pm
Minutes of the Meeting of the Parish Council on 26/2/08
Present:-
Mr M. Stamp (Chairman), Mrs C. Sellars, Mrs M. Stamp, Mr D. Pattison, Mrs S. Smith,
Miss C. Bunch, Mr J. Padley
Visitors:- Dist Cllr G. Fenwick & Cllr L. Strange
1) Apologies for Absence:-
Received from Mr P. Dawson & Mr R. Clark
2) Declarations of interest by Councillors:-
Mrs Sellars declared a personal interest in item 14
3) Minutes of meeting:-
Minutes of 15 th January 08 were signed as a true record. Chair thanked Mrs Sellars for taking the minutes in the clerk's absence.
4) Chairman and council's comments:-
Highways have made several visits to the village inspecting potholes and drains, particularly on North Street, Low Church Road and Church Street. Concern was raised that LCC does not have maps of whereabouts of drains and grips for many villages.
.
5) Crime and Vandalism:-
A burnt out car is in the village hall car park. Police are aware.
6) Clerk's report on matters outstanding:-
i) Cassells has sent a letter of engagement, a copy of which is to be circulated for councillors to read and approve at next meeting. The Audit Commission has appointed Clement Keys to act as external auditor for a 5 year period commencing with 2007/8 accounts.
ii) Matthew Wilson, LCC, has confirmed that a site visit has been made and designs are being drawn up/safety audited for a bus stop at Fern Drive, Market Rasen.
iii) Pelican Crossing, Gainsborough Road. A letter has been sent to Darren Turner, Head of Resources, putting a case for WLDC to support and commit £4000 to the project. Steve Wiles, LCC Highways, has requested a letter of confirmation of funding from Middle Rasen Parish Council and WLDC. Clerk will confirm parish's contribution immediately. Once confirmation received from WLDC, she will notify Mr Wiles.
LRSP has conducted a traffic survey on Gainsborough Road and data recorded has been fully analysed. It has been decided that Gainsborough Road will receive temporary mobile safety camera enforcement and long term monitoring.
iv) Tourist information maps have been updated.
v) List of councillors' details has been updated.
7) Planning:-
Planning permission has been refused at South View, Gainsborough Road.
486
487
Planning permission has been granted at 25, Lady Frances Drive, Market Rasen and
Corrie Cottage, Gainsborough Road. Council's concerns re the latter with regard to flood risk and additional access onto the highway have been noted. Conditions have been imposed in relation to floor levels, surface water disposal and hard landscaping in order that these issues may be carefully considered at the reserved matters stage.
The application for 2no. 3 bed chalet bungalows at land rear of Woodside and Garden Cottage Walesby Road, Market Rasen has been withdrawn.
New property on Gainsborough Road has been named Maple House, not Mappleton House as originally stated.
Council has no objections to:
Replacement of tennis pavilion/workshop with single storey garage/workshop at The Hawthorns, Waterloo Street, Market Rasen.
To vary house type of Plots 1 & 2 to include false door and window to front elevation at Sorrell Dene, North Street.
Amendment to previously approved design M05/P/1139, involving the provision of a single storey link between the house and garage to be used as a study at Plot 17, 5 Charlotte Lane. Jacksonfield.
Two storey extension to rear at Rochford House, Low Church Road.
8) Correspondence:-
LALC Open Area Forum - to be held at Faldingworth Memorial Hall on 13 th March commencing at 7.15pm.
National Probation Service - Local Crime Community Sentence presentations on offer. Council declined.
WLDC Parish Assembly - to be held on Thurs 3 rd April at the new Guildhall, Gainsborough, commencing at 7pm. Tour of new offices to take place at 6.30pm for those interested. Councillors wishing to attend please notify clerk asap.
Calor Village of the Year - applications invited. Closing date for entry is 30 th April.
WLDC New Code of Conduct - Training/awareness seminars for parish clerks, to be held on Mon 14 th April at Middle Rasen Village Hall. Clerk to attend.
LCC Funding Fair - to be held on 10 th April at The White Heather Croft, Caenby Corner from 1-5pm.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages ) £216.67
LALC subs £316.63
H. Pitman (salary/expenses) £1552.76
All Invoices were passed for payment.
Precept upon the charging authority form signed.
Notification from PWLB that loan repayment will be debited from the account on 1 st March. Balance outstanding after payment of £690.65 will be £13905.30.
487
488
10) Youth work in the village:-
Deferred to next meeting.
11) To discuss grave ornaments:-
Council has previously informally adopted a policy of tolerance, allowing time for relatives to grieve, in the hope that this will resolve itself in time. Concern has now been raised that over the past few years this has led to a proliferation of ornaments on graves which has caused distress to other mourners. In the light of this, council has decided to draw up a set of regulations for the burial ground at the next meeting.
12) To discuss drainage problems in the village:-
Previously discussed in item 4. Clerk to contact Highways to ask whether a report is being compiled. Also to contact WLDC to ask whether a map on drainage and sewers in the village is being compiled as part of the flood enquiry. Clerk to obtain copies if they are in production.
13) To discuss & resolve request for funding from Citizens Advice Bureau:-
£125 Proposed Mrs Stamp. Seconded Mrs Sellars. Resolved.
14) To discuss & resolve request for funding for additional work at the village hall playing field & car park:-
Request received from Village Hall committee for funding to roll mole hills on playing field and fill the holes in the car park at a cost of £35 + VAT.
£41.12. Proposed Mrs Stamp. Seconded Miss Bunch. Resolved.
15) To discuss & resolve letting of land at rear of burial ground:-
Council resolved Mr J. Clark continue to caretake the field and cut grass f.o.c. Proposed Chair. Seconded Miss Bunch.
16) To discuss parking issues on North Street:-
Following negotiations with ACIS and Highways to resolve the problem, the only immediate solution would seem to be to install parking restrictions. Council is of the opinion that marking yellow lines would only move the problem further along the street. Cllr Strange was asked to press the issue with Highways, once the pelican crossing, which is of first import, is resolved.
Concerns also raised re parking outside school. This seems to be a perennial problem and one that affects most village schools.
17) To discuss erection of a new bus shelter at bus stop near post office on A46:-
Mr Pattison has been approached by several parishioners re lack of bus shelter on north side of A46. Clerk has contacted Matthew Wilson, LCC and will pursue. Council is of the opinion that the bus stop is in greater use in the last 12 months.
488
489
Items for next meeting:-
Youth club
Burial ground regulations
Review of effectiveness of the internal audit
T here being no other business the meeting closed at 9.20pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 15/1/08
Present:-
Mr M. Stamp (Chairman), Mrs C. Sellars, Mrs M. Stamp, Mr D. Pattison, Mrs S. Smith,
Mr P. Dawson, Miss C. Bunch, Mr R. Clark
Visitors:- Dist Cllr G. Fenwick
1) Apologies for Absence:-
Received the Clerk
2) Declarations of interest by Councillors:-
Mrs Sellars declared a personal & pecuniary interest in item 9 and a personal interest in items 7 & 11
3) Minutes of meeting:-
Minutes of 11 th December 07 were signed as a true record
Sarah Akerman, Youth Worker for LCVYS informed council of her work undertaken over last few months with the youth of the village. Having been contacted last year with regard to lack of places for young to go in the area, she has done lots of research into what the youth of the village would like to see happen. She is now looking for adult volunteers to move the project forward. The council requested this be an agenda item at the February meeting.
4) Chairman and council's comments:-
Drains near Clark's farm are not working. Miss Bunch informed council that the drain on Low Church Road has been looked at and the gully is empty. Mr Pattison informed council that patching has been undertaken in the dark and that it is an unsatisfactory job. He asked that a letter be sent to Highways.
5) Crime and Vandalism:-
No police present. No crime and vandalism to report. Cllr Fenwick informed council that there is a new PCSO in the area, PCSO Asher.
6) Clerk's report on matters outstanding:-
i) Highways have been informed of drainage problems discussed at last month's meeting, the result of which has been mentioned in item 4.
7) Planning:-
Planning permission has been refused at South View, Gainsborough Road.
Council has no objections to:
To erect two dwellings at Lindsey Villa, Church Street.
8) Correspondence:-
WLDC- Sandbag Provision. Council resolved not to take up the offer at present as there is nowhere to put them. 484
485
Kirton-in-Lindsey Fire Station Proposed Closure - Letter of support to be sent and petition in Post Office.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages ) £216.67
Middle Rasen PCC (3 meetings) £37.50
A. Sellars (mileage-collection of parish trees) £23.44
P. Sellars (grass cutting) £52.88
All Invoices were passed for payment.
10) Youth work in the village:-
Deferred to next meeting.
11) To discuss grass cutting:-
Council resolved to continue with present contractor. Proposed, Mr Stamp. Seconded, Mrs Stamp.
12) Items for next meeting:-
Grave ornaments
Youth club
Drainage -long term
T here being no other business the meeting closed at 9.10pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 11/12/07
Present:-
Mr M. Stamp (Chairman), Mrs C. Sellars, Mrs M. Stamp, Mr D. Pattison, Mrs S. Smith, Mr J. Padley
Visitors:- Dist Cllr G. Fenwick
1) Apologies for Absence:-
Received from Mr P. Dawson, Miss C. Bunch & Mr R. Clark
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 20 th November 07 were signed as a true record
4) Chairman and council's comments:-
Chair informed council that there is water running down Stockmoor Lane and is very dangerous at this time of year. Clerk to contact Highways.
Vehicles are still being parked on the bend at Dovecote and is to be reported to police again.
5) Crime and Vandalism:-
Mrs Sellars reported that the village hall had been broken into three weeks ago but nothing had been stolen.
Mrs Smith had attended the Police Community Panel meeting. The police had been made aware of council concerns re speeding through village. Spot speed checks are to be done. With regard to the flashing speed reduction signs, the clerk has contacted LRSP but there are only hand held speed guns available to parish councils. Police have advised that parishioners keep an eye on the elderly and vulnerable people, making sure they lock doors. Also to be aware of unsolicited callers.
6) Clerk's report on matters outstanding:-
i) Leakes Masonry have re-inscribed and replaced the monument in the burial ground.
ii) Gallamore Lane is to be re-named Old Gallamore Lane w/e/f 28 th Dec 07.
iii) Illegal signage has been reported to WLDC Enforcement and Highways. Both are looking into the matter of the large race course sign which has never been granted consent. Area Highways officer will contact owners of others.
iv) Richard Waters has reaffirmed his proposals for alterations to Naylors Bridge to make it more aesthetically pleasing. The council accepted his proposals, as the original design cannot be replicated due to safety and maintenance problems.
v) The meeting at De Aston school had proved very successful and over 50 young people expressed interest in a youth centre in the village. The consultation process is now at an end and the questions of finance and adult supervision needs to be discussed. This to be an agenda item for next meeting and clerk to invite Sarah Akerman to attend. Cllr Fenwick offered his support with this venture. 481 482
vi) The handyman has removed the overhanging tree branches on the village green.
vii) Letter of thanks from vicar received for council donation towards church signs.
7) Planning:-
Planning permission has been granted at land adj to Cherry Tree Cottage, Wilkinson Drive; Sorrel Dene, North Street; 29, Dovecote and The Vines, Gainsborough Road.
Permission has been refused at Grapha Farm, Caistor Road.
Application has been withdrawn at Sunnydene, North Street.
Council has no objections to:
Outline application for 2no.3 bed chalet bungalows at land r/o Woodside and Garden Cottage, Walesby Road.
To erect extension to rear, raise roof to form first floor bedroom and new windows to side elevation at Acornfell, Caistor Road.
8) Correspondence:-
LALC- Councillor Training Evenings planned for Wed 9 th July 2008 and Tues 11 th November 2008.
LCC - Lincolnshire Capital Grant Aid 2008/9 application packs available.
WLDC- Revised Register of Electors. Clerk to obtain a copy.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages /petrol) £216.67
H. Pitman (pay rise backdated to1/4/07) £104.81
Pages Skip Hire £94.00
Leakes Masonry Ltd £264.38
All Invoices were passed for payment.
10) To discuss & resolve clerk's pay increase in line with 2007/8 National Salary Award:-
Revised scales for Local Council Clerks issued. Salary increased 2.457% w/e/f 1 st April 07. Equates to increase of 21p per hour. Resolved to increase.
11) To discuss drains on village roads:-
Water accumulating on North Street, near Mallowfield is causing garages to flood. Clerk to ask Highways to inspect both it and the drain on Low Church Road asap due to icy conditions.
12) To discuss appointment of internal auditor:-
Clerk has obtained a quotation from Cassells Accountants in Market Rasen to act as internal auditor at a cost of £80+VAT. The accountant concerned was previously employed as auditor for WLDC and has experience in local council accounts. Council resolved to send letter of appointment, asking him to supply details regarding experience in order to satisfy review of internal auditor. 482
483
13) To discuss pelican crossing:-
Clerk has confirmed availability of parish council funds with LCC Highways in order to progress the matter. Cllr Fenwick assured parish council that £4K has been allocated to the project by WLDC and is hopeful that this is guaranteed.
14) To discuss raised pavement and parking outside post office:-
As a result of work undertaken previously by Highways, Council is concerned re loss of one parking space in the lay-by outside the Post Office. Once the pelican crossing is installed, council will ask for it to be reverted back, as there will be a need to encourage people to cross at the pelican crossing rather than outside the post office.
15) Items for next meeting:-
Youth work in the village
Grass cutting
T here being no other business the meeting closed at 9.10pm
20/11/07
Present:-
Mr M. Stamp (Chairman), Mrs C. Sellars, Mrs M. Stamp, Mr P. Dawson, Mr D. Pattison, Mrs S. Smith, Miss C. Bunch .
Visitors:- C Cllr L. Strange
1) Apologies for Absence:-
Received from Dist. Cllr. G. Fenwick & Mr R. Clark
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 23 rd October 07 were signed as a true record
4) Chairman and council's comments:-
Chair thanked all those who had taken part in the bulb planting and also Mrs Stamp for laying the remembrance wreath on behalf of the parish council. The chair is also to remind Andrew Gibson re the iron handles at the post office.
Mr Pattison informed council that due to the parked cars on the bend at Dovecote, there had almost been a collision with a young child. Clerk informed council that she has contacted police about this issue and The Paddocks but would inform them of this latest incident. A poster requesting residents to refrain from parking on the road at The Paddocks has been placed on the notice board.
5) Crime and Vandalism:-
Mrs Sellars reported that a suspicious van had been seen near her property a few weeks ago and that the number plate had been reported to the police. It was believed that the occupants had tried to break into the neighbouring property.
Mrs Smith is concerned about children climbing the tree on the village green. Council asked that, for health and safety, the lower branches be removed. Clerk to contact handyman.
6) Clerk's report on matters outstanding:-
i) Leakes Masonry have been instructed to remove the monument, re-inscribe and replace in the burial ground. The cost is to be £225+VAT as agreed.
ii) Letters have been sent by the clerk to individual householders asking them to trim hedges. LCC Highways has been informed of overgrown landowners hedges and these are to be assessed and actioned in due course.
iii) Visits have been made to Market Rasen Primary school and William Farr, Welton re youth activities in the village. The primary school children are very keen, the adolescents not so. There is a similar meeting on 6 th Dec at De Aston school.
iv) Dog bins have now been repaired or replaced by WLDC.
7) Planning:-
Planning permission has been granted at Holmeleigh, 16, Low Church Road.
Permission has been refused at The Chestnuts, Church Street .
Council has no objections to:
Application for extension at Wilton, Gainsborough Road.
Council objects to:
New vehicle access at South View, Gainsborough Road
Single storey dwelling and garage at land adjacent to Corrie Cottage, Gainsborough Road.
8) Correspondence:-
Middle Rasen Churches - invitation to Community Carol Service. Clerk to represent council.
Lincs Playing Fields Association - AGM on 29 th November.
Countrywide Grounds Maintenance - offering services to parish councils. Details to be kept on file.
Police Community Panel Meeting - on Wed 21 st November. Mrs Smith to represent council as Mr Pattison has a prior engagement.
9) Finance & Accounts for payment:-
Invoices:- Moore Stephens (audit) £158.63
W. Carter (wages /petrol) £246.67
Middle Rasen Church PCC (grant for signs) £200.00
H. Pitman (salary£1419.08/exp£99.03) £1518.11
All Invoices were passed for payment.
Clerk reported that the external auditor's report made no findings but that there needed to be a review of internal auditors before the end of the financial year. As Mr Hudson has retired from the post, she would be making contact with several accountancy companies in the area in the New Year and report back to council.
Council resolved to adopt the Financial Regulations circulated previously.
Clerk reported that Anglian Water bill for the burial ground was £114.78 in credit and that the changeover to a water meter has proved to be cost effective.
10) To discuss & resolve budget & precept for 2008/9:-
£2,000 be precepted for pelican crossing. Proposed Mr Pattison. Seconded Mr Stamp. Resolved.
Precept of £16,700. Proposed Mr Stamp. Seconded Mr Pattison. Resolved.
11) Report on bridge & to discuss parish council's response:-
Mrs Stamp presented a petition to the council objecting to the galvanised bridge. Clerk informed council of the outcome of the meeting with Richard Waters, LCC. The proposals are that the mesh be removed, realignment of the middle rail and an additional rail be added to prevent children falling between the rails. To mitigate the galvanised metal finish it is proposed that it be painted dark green and that the handrails on the
bridges on Low Church Road be repainted to match. 479
Whilst council fully accepts the explanation given by Mr Waters regarding the original wood railings it asked the clerk to write asking if this is the best that can be offered, given the strength of local opinion. The clerk is to send the petition with the letter.
12) Report on parking issues on North Street & to discuss parish council's response:-
Clerk has discussed with ACIS the outcome of consultations with residents. Council feels that whilst these residents appear to be happy with the situation, others are unhappy with the parking and potential for a serious accident. It is felt that development of the car park at the end of the houses and yellow lines on the road is the way forward. Clerk to contact ACIS to discuss.
13) Report on flood meeting:-
Clerk has attended the recent public flood meeting and informed council of the issues/ discussions which involved Middle Rasen. Highways have investigated the problem of flooding on Gainsborough Road and installed wider gauge pipes to cope with surface water. This should alleviate further problems. However, the speed of some motorists
on the occasion of the floods was heavily criticised.
14) To discuss unofficial signs on roads around village:-
Clerk has spoken with Catherine Bentley, WLDC re this issue. Planning officers are to look into racecourse signage and Highways is to be contacted about the others.
15) To discuss flashing 30mph signs on A631:-
Council is concerned about the excessive speed at which some motorists travel through the village. Mrs Smith will raise this at the Community Panel meeting. Mr Pattison said that a permanent reactive sign would not be as effective as one used occasionally. The clerk is to contact Lincs Road Safety Partnership to take matter forward
16) To discuss pelican crossing:-
Cllr Strange and the clerk have spoken to Steve Wiles, LCC Highways and the cost is now estimated to be £22,000. The increase is due to the need for additional street lighting. Highways propose that the work will be undertaken in the next financial year, providing the offer of money from the parish council and WLDC still stands. The clerk will speak to Cllr Fenwick about this development.
Items for next meeting:-
Pelican crossing
Highway issues on A631 by the Post Office
T here being no other business the meeting closed at 10.04pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 20/11/07
Present:-
Mr M. Stamp (Chairman), Mrs C. Sellars, Mrs M. Stamp, Mr P. Dawson, Mr D. Pattison, Mrs S. Smith, Miss C. Bunch .
Visitors:- C Cllr L. Strange
1) Apologies for Absence:-
Received from Dist. Cllr. G. Fenwick & Mr R. Clark
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 23 rd October 07 were signed as a true record
4) Chairman and council's comments:-
Chair thanked all those who had taken part in the bulb planting and also Mrs Stamp for laying the remembrance wreath on behalf of the parish council. The chair is also to remind Andrew Gibson re the iron handles at the post office.
Mr Pattison informed council that due to the parked cars on the bend at Dovecote, there had almost been a collision with a young child. Clerk informed council that she has contacted police about this issue and The Paddocks but would inform them of this latest incident. A poster requesting residents to refrain from parking on the road at The Paddocks has been placed on the notice board.
5) Crime and Vandalism:-
Mrs Sellars reported that a suspicious van had been seen near her property a few weeks ago and that the number plate had been reported to the police. It was believed that the occupants had tried to break into the neighbouring property.
Mrs Smith is concerned about children climbing the tree on the village green. Council asked that, for health and safety, the lower branches be removed. Clerk to contact handyman.
6) Clerk's report on matters outstanding:-
i) Leakes Masonry have been instructed to remove the monument, re-inscribe and replace in the burial ground. The cost is to be £225+VAT as agreed.
ii) Letters have been sent by the clerk to individual householders asking them to trim hedges. LCC Highways has been informed of overgrown landowners hedges and these are to be assessed and actioned in due course.
iii) Visits have been made to Market Rasen Primary school and William Farr, Welton re youth activities in the village. The primary school children are very keen, the adolescents not so. There is a similar meeting on 6 th Dec at De Aston school.
iv) Dog bins have now been repaired or replaced by WLDC.
7) Planning:- 478
479
Planning permission has been granted at Holmeleigh, 16, Low Church Road.
Permission has been refused at The Chestnuts, Church Street .
Council has no objections to:
Application for extension at Wilton, Gainsborough Road.
Council objects to:
New vehicle access at South View, Gainsborough Road
Single storey dwelling and garage at land adjacent to Corrie Cottage, Gainsborough Road.
8) Correspondence:-
Middle Rasen Churches - invitation to Community Carol Service. Clerk to represent council.
Lincs Playing Fields Association - AGM on 29 th November.
Countrywide Grounds Maintenance - offering services to parish councils. Details to be kept on file.
Police Community Panel Meeting - on Wed 21 st November. Mrs Smith to represent council as Mr Pattison has a prior engagement.
9) Finance & Accounts for payment:-
Invoices:- Moore Stephens (audit) £158.63
W. Carter (wages /petrol) £246.67
Middle Rasen Church PCC (grant for signs) £200.00
H. Pitman (salary£1419.08/exp£99.03) £1518.11
All Invoices were passed for payment.
Clerk reported that the external auditor's report made no findings but that there needed to be a review of internal auditors before the end of the financial year. As Mr Hudson has retired from the post, she would be making contact with several accountancy companies in the area in the New Year and report back to council.
Council resolved to adopt the Financial Regulations circulated previously.
Clerk reported that Anglian Water bill for the burial ground was £114.78 in credit and that the changeover to a water meter has proved to be cost effective.
10) To discuss & resolve budget & precept for 2008/9:-
£2,000 be precepted for pelican crossing. Proposed Mr Pattison. Seconded Mr Stamp. Resolved.
Precept of £16,700. Proposed Mr Stamp. Seconded Mr Pattison. Resolved.
11) Report on bridge & to discuss parish council's response:-
Mrs Stamp presented a petition to the council objecting to the galvanised bridge. Clerk informed council of the outcome of the meeting with Richard Waters, LCC. The proposals are that the mesh be removed, realignment of the middle rail and an additional rail be added to prevent children falling between the rails. To mitigate the galvanised metal finish it is proposed that it be painted dark green and that the handrails on the
bridges on Low Church Road be repainted to match. 479
480
Whilst council fully accepts the explanation given by Mr Waters regarding the original wood railings it asked the clerk to write asking if this is the best that can be offered, given the strength of local opinion. The clerk is to send the petition with the letter.
12) Report on parking issues on North Street & to discuss parish council's response:-
Clerk has discussed with ACIS the outcome of consultations with residents. Council feels that whilst these residents appear to be happy with the situation, others are unhappy with the parking and potential for a serious accident. It is felt that development of the car park at the end of the houses and yellow lines on the road is the way forward. Clerk to contact ACIS to discuss.
13) Report on flood meeting:-
Clerk has attended the recent public flood meeting and informed council of the issues/ discussions which involved Middle Rasen. Highways have investigated the problem of flooding on Gainsborough Road and installed wider gauge pipes to cope with surface water. This should alleviate further problems. However, the speed of some motorists
on the occasion of the floods was heavily criticised.
14) To discuss unofficial signs on roads around village:-
Clerk has spoken with Catherine Bentley, WLDC re this issue. Planning officers are to look into racecourse signage and Highways is to be contacted about the others.
15) To discuss flashing 30mph signs on A631:-
Council is concerned about the excessive speed at which some motorists travel through the village. Mrs Smith will raise this at the Community Panel meeting. Mr Pattison said that a permanent reactive sign would not be as effective as one used occasionally. The clerk is to contact Lincs Road Safety Partnership to take matter forward
16) To discuss pelican crossing:-
Cllr Strange and the clerk have spoken to Steve Wiles, LCC Highways and the cost is now estimated to be £22,000. The increase is due to the need for additional street lighting. Highways propose that the work will be undertaken in the next financial year, providing the offer of money from the parish council and WLDC still stands. The clerk will speak to Cllr Fenwick about this development.
Items for next meeting:-
Pelican crossing
Highway issues on A631 by the Post Office
T here being no other business the meeting closed at 10.04pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 23/10/07
Present:-
Mr M. Stamp (Chairman), Mrs C. Sellars, Mrs M. Stamp, Mr P. Dawson, Mr J. Padley, Mr D. Pattison, Mr R. Clark, Mrs S. Smith
Visitors:- Dist. Cllr. G. Fenwick
1) Apologies for Absence:-
Received from Miss C. Bunch and C. Cllr L. Strange
2) Declarations of interest by Councillors:-
Mrs Stamp declared a personal interest in item 14 as church warden and verger. Mrs Sellars declared a personal and prejudicial interest in item 9 as payment for grass cutting is to a family member,
3) Minutes of meeting:-
Minutes of 18 th September 07 were signed as a true record
4) Chairman and council's comments:-
Chair said that there was a proliferation of unofficial signs around the village, especially on the main road. Council agreed and asked that the item be discussed at the next meeting.
Mrs Sellars pointed out that judging of the second round of the Best Kept Village competition seems to take place the same time as the Horticultural show, the third weekend in July and suggested we remember this for future entries.
Mr Clark has had complaints from residents on The Paddocks re cars parked on road rather than on drives, which is a hazard and dangerous for children. Clerk to make notice for notice board and to contact police to monitor dangerous parking. Similar problem on bend of Dovecote also to be reported.
Chair informed council that annual bulb planting would take place on Sun 28 th October at 10am.
5) Crime and Vandalism:-
Clerk informed council that, as member of the village hall committee, she has applied for funding for gates to be erected at the village hall. Outcome of one of the applications should be known by next meeting of the parish council.
6) Clerk's report on matters outstanding:-
i) Clerk and Sarah Akerman (LCVYS) have been into Middle Rasen school to speak to Yr 5 and 6 re youth activities in the village. A number of children would be interested in a youth club in the village. Arrangements are being made with Market Rasen Primary school to do similar work
ii) Middle Rasen parish council's response to West Lindsey Local Development Framework has been sent and acknowledged. 475
476
iii) Only one response received from North Street residents consulted about parking issues. Clerk to discuss with ACIS how to take matter forward.
iv) Following complaints from residents re bridge repair at Naylors Drive, Clerk has spoken to David Cragg, LCC Highways, who has confirmed it is a permanent repair. Strong letter of complaint to be sent, copies to G. Fenwick and L. Strange to support. A petition by villagers is being prepared.
7) Planning:-
Planning permission has been granted at Plot 13 Jackson's Field and Middle Rasen Primary school. Permission has been refused at South Highfield, Lincoln Road.
Council has no objections to:
application for conversion of existing barn to form spa treatment facilities at Grapha Fram, Caistor Road
New bungalow with integral garage adjoining Cherry Tree Cottage, Wilkinson Drive.
8) Correspondence:-
WLDC Parish and Town Council 2007/8 survey - clerk to complete
Came & Co - new parish council insurance scheme through Norwich Union. Clerk to keep on file.
Wolds Area Forum - Mon 29 th October at 7.15pm at the Festival Hall, Market Rasen.
9) Finance & Accounts for payment:-
Invoices:- W. Carter (wages ) £216.67
Middle Rasen Church PCC (hire of hall) £75.00
Royal British Legion Poppy Appeal (wreath/donation)£30.00
P. Sellars (grass cutting) £229.13
M. Stamp (bulbs) £20.00
All Invoices were passed for payment.
10) To discuss problem of dog fouling & bins:-
Mr Pattison commented on state of dog bins around the village and asked that a number be replaced. Clerk to contact WLDC and ask that they inspect and maintain the bins on a regular basis.
Mr Dawson asked that the dog warden visit a parishioner who regularly allows his dogs to foul. Clerk to contact Nigel Perriam.
11) To discuss overgrown hedges around village:-
A number of overgrown hedges were identified and Council asked clerk to notify Highways, LCC for them to contact hedge owners direct.
12) Review of handyman's wages:-
Still remains £0.63p above national minimum wage introduced on 1 st Oct. Resolved to review again next year.
476
477
13) Review of burial charges:-
All charges increased minimally for parishioners, larger increase for non-parishioners.
14) To discuss request for grant for church signs:-
Mr Padley proposed £200. Seconded Mr Pattison. Resolved.
15) To discuss re-engraving of headstone:-
Clerk informed council that the insurers will not pay out to cover costs incurred at mix up in burial ground. She reminded them that £100 has already been paid to Bill Marshall for second grave to be dug and that the headstone needs to be re-inscribed correctly, at a cost of £225 +VAT. Council resolved that this be done as soon as possible.
16) Items for next meeting:-
Unofficial signs on roadside
Flashing 30mph signs on A631
Pelican crossing
Budget
T here being no other business the meeting closed at 8.50pm
Minutes of the Meeting of the Parish Council on 18/9/07
Present:-
Mr M. Stamp(Chairman), Mrs C. Sellars, Mrs M. Stamp, Mr P. Dawson, Mr J. Padley, and Miss C. Bunch.
Visitors :- Dist. Cllr. G. Fenwick
1) Apologies for Absence:-
Received from Mr D. Pattison, Mrs S. Smith, Mr R. Clark, C. Cllr L. Strange
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 21 st August 07 were signed as a true record
4) Chairman and council's comments:-
Chair has attended a recent meeting at the Village Hall to discuss flooding. Minutes of the meeting have been sent to WLDC. It is hoped that a public meeting will be held at some point in the future.
Chair & clerk also attended a meeting with ACIS to discuss parking issues on North Street. Letters of consultation are to be sent to residents in the next week.
Cllr Dawson noted that kerbs on Church Street/Low Church Road/Dovecote have been sprayed to identify new dropped kerb areas and has noticed that a dropped kerb is to be sited on the village green. This could lead to more problems with cars and anti-social behaviour. Clerk has already been in discussion with Mel Huckle, LCC Highways, and has asked that this one not be installed but will contact him again to confirm. It is also hoped that an extension of footpath from Corner Cottage to Post Office will be forthcoming soon.
5) Crime and Vandalism:-
Following complaints from residents, a letter is to be sent to the Village Hall committee suggesting a barrier/gate be erected at the bottom of the entrance on Wilkinson Drive.
6) Clerk's report on matters outstanding:-
i) Mrs Lloyd has attended the school governors' meeting this week.
ii) Clerk has met with Sarah Akerman (LCVYS) and Jo Green (Millennium Volunteers) to further discuss youth work in the village. Sarah and Jo are to visit secondary schools in the area to discuss help with organising/running activities with 17-18 year olds on the Millennium Volunteers project and also ask them to help canvas opinion from younger people as to their needs/wants in the village.
iii) Best Kept Village competition score sheets have been received and are to be circulated. Middle Rasen only dropped 6 points in the second round and clerk has asked CCL what points score was awarded to the winners. Details of competition to be included in next edition of New Rase .
iv) Letter of thanks received from Market Rasen Station Adoption Group for grant. Also invitation to clerk and council to the Open Day planned for Sat. 6 th October from 10am-2pm. Anyone wishing to attend, please contact clerk.
7) Planning:-
Planning permission has been granted at Lime House, Walesby Road and Braemar Farm, North Street.
Council has no objections to tree work to be carried out on 1 ash and 3 horse chestnuts at Jansta, 105 Caistor Road.
Second amended application to Sorrell Dene, North Street - council object and further comments to be made to WLDC.
8) Correspondence:-
Letter of introduction from company offering CCTV services - circulated.
9) Finance & Accounts for payment:-
Balances:- Community Acc 2/9/07 £22,598.23
Instant Access 8/9/07 £67.76
Form completed and signed to transfer £6,000 to higher interest account.
Invoices:- W. Carter (wages ) £216.67
All Invoices were passed for payment.
Mr Sellars has strimmed around village hall car park and play area at an additional cost of £15, to be included in next month's bill.
10) Adoption of new Code of Conduct:-
Resolved. Councillors received model code of conduct and signed confirmation of adoption. Council resolved to adopt clause 12(2) to allow councillors with a prejudicial interest to address the council prior to leaving the room.
Council is reminded that any changes of councillor's circumstances on the register must be reported to the monitoring officer within 28 days.
11) To discuss & resolve response to West Lindsey Local Development Framework:-
Council made comment on questions 4-18. Clerk to prepare council's response and send to WLDC before deadline on 1 st October.
12) To discuss review of polling districts and polling places - Returning Officer's proposals:-
Council resolved it is against the returning officer's proposal to form a new polling district and use Market Rasen Festival Hall as polling station, as it is attempting to foster relationships with residents on the eastern boundary and this will lead to further confusion. Vote: For proposal 1 (Cllr Padley; Against proposal 5 (Cllrs Stamp, Sellars, Dawson, Stamp and Bunch.
Clerk to send letter of objection to Returning Officer.
13) To discuss WLDC's street cleansing service:-
Council feels road sweeper does not visit village often enough, particularly needs sweeping regularly from August to November. Clerk to send comments to WLDC.
14) To discuss dog bins:-
Deferred to next meeting.
15) To discuss bulb and tree planting in village:-
Resolved to buy 50kg of daffodils to plant on approaches to the village by the mound by the gas station on A631 and at the end of Lincoln Lane. Trees ordered for Mill Lane following discussion at last meeting are not required as LCC has already earmarked this area for planting. No further trees needed.
16) Items for next meeting:-
Dog bins
T here being no other business the meeting closed at 9.42pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 21/8/07
Present:-
Mr M. Stamp(Chairman), Mrs C. Sellars, Mrs S. Smith, Mrs M. Stamp, Mr R. Clark, Mr P. Dawson, Mr D. Pattison and Miss C. Bunch.
Visitors :- Dist. Cllr. G. Fenwick & PCSO Jenny Coles
1) Apologies for Absence:-
Received from Mr J. Padley, C. Cllr L. Strange
2) Declarations of interest by Councillors:-
Cllr Sellars declared a personal interest in item 9 as bill for payment of grass cutting presented for payment from her son.
3) Minutes of meeting:-
Minutes of 17 th July 07 were signed as a true record
4) Chairman and council's comments:-
Cllr Bunch has taken photographs of the flooding which occurred on a number of occasions on Low Church Road. A public forum is to be held as soon as possible, preferably at the village hall. The clerk is in negotiation with West Lindsey DC. Concerns were raised from council regarding recurring flooding and Cllr Sellars asked if the flood alleviation scheme is now working. Dist. Cllr Fenwick said he had been informed by Environment Agency that it worked as expected. He confirmed that conversations are ongoing and that the questionnaire is being analysed.
Chair informed council that holes have appeared in the burial ground extension where the inspection pits were dug and that P. Drakes has been contacted to fill them in. The grass is also in need of a cut and J. Clark has been asked to cut it for hay.
Cllr Dawson said footpath between Dovecote and Church Street is very muddy and slippery. Clerk to ask handyman to make it safe.
5) Crime and Vandalism:-
Chair welcomed PCSO Coles to the meeting and introduced council members. She was informed of several incidents which have happened recently in the village, one of which she was already aware. Graffiti on The Furlongs and property on Caistor Road were reported by Cllr Clark. PCSO Coles knows who is likely to be the perpetrator and will speak with him. Reports of early morning/late night speeding in the village have been received and PCSO suggested informing LRSP to conduct an Archer survey.
A drinking exclusion zone is to be introduced in Market Rasen. It is felt that this may move the problem to Middle Rasen. Clerk to contact Town Council to discuss.
6) Clerk's report on matters outstanding:-
i) The inspector has dismissed the appeal against enforcement action at 18, Dovecote.
469
470
ii) Middle Rasen has not progressed to the third round of the Best Kept Village competition.
iii) The issue with the school governor representative appears to be resolved and Mrs Lloyd has been given the date of the next meeting.
iv) New development off Walesby Road has been named Lancaster Drive, as suggested by the parish council.
v) Clerk informed that progress is being made re youth work in village. Posters asking for adult volunteers have been put up on notice boards around the village. A meeting is planned for September with interested parties.
7) Planning:-
Amendments to application at Clare Cottages by Allison Homes. Objection and comments sent to WLDC.
Council has no objections to:
application for alterations and extension at South Highfield, Lincoln Lane.
Application to station a pre school classroom unit linked to the existing unit.
Amended application to Sorrell Dene, North Street - council object and further comments have been made to WLDC.
Local Development Framework circulated for comments. A Parish Forum to be held on Fri 7 th September at Festival Hall, Market Rasen from 7pm-9pm. Please inform clerk a.s.a.p. if you wish to attend.
8) Correspondence:-
i) WLDC- Review of Polling Districts and Polling Places being undertaken
ii) WLDC - Preliminary notification of Parish, Town & District Assembly to be held on Thurs 3 rd April 2008.
iii) WLDC - Local Inquiry into Flooding & informal events to gather people's views planned.
iv) LALC - Meeting with WLDC working party in Sept. Any issues/concerns to be raised with district council to be notified to Richard Enderby for discussion.
v) WL Citizens Advice Bureau - AGM on 6 th September at John Coupland Hospital
vi) Lincs Machinery Ring - offer of services. To be kept on file.
vii) LRSP - Safety works to be undertaken on A46 Gibbet Hill Bends.
9) Finance & Accounts for payment:-
Balances:- Community Acc 2/8/07 £24,882.31
Instant Access 8/8/07 £67.65
Invoices:- W. Carter (wages ) £216.67
P. Sellars (grass cutting) £423.00
H. Pitman (salary/expenses) £1565.96
H. Pitman (Staples stationery)£39.15
Village Hall grant £30.00
Market Rasen Station Adoption £250.00
All Invoices were passed for payment. 470
471
Clerk informed council of savings rates offered at all banks in Market Rasen. Council resolved to remain with HSBC, open a High Interest Deposit Bond for 1 year with £6,000 (earmarked for new road in burial ground) and open a Business Money Manager instant access account with £14,000.
10) Report from Meeting with Highways re crossing on A631 and update on proposed lay-by on North Street:-
Clerk has met with Steve Wiles and a Project Manager from the design office, Highways. Proposed crossing to be sited near Mill Rise bungalows and The Mallows. Measurements taken and design to be undertaken so that a final costing can be arrived at. Clerk to report back to council once this has been done.
11) Update on Village Hall:-
Cllr Sellars informed council that the hall has been repainted, a number of grants have been applied for to refurbish the hall and that bookings are increasing. A Tractor Run is planned for Sun 30 th September and a drop-in event offering advice and information for older members of the community on Thurs 4 th October.
Cllr Dawson proposed that Mr Sellars be asked to cut the area of grass around the car park and the play area as these were becoming overgrown and unsightly and to maintain on a monthly basis. Council resolved to pay for this additional work.
12) To discuss request for grant from Market Rasen Station Adoption Group:-
Council resolved to award £250.
13) To discuss free trees for parishes scheme:-
Resolved to request 2 large trees for the cemetery and 20 small trees for Mill Lane.
14) Items for next meeting:-
Adoption of new code of conduct
Bulbs
Dog bins
T here being no other business the meeting closed at 9.40pm
Minutes of the Meeting of the Parish Council on 17/7/07
Present:-
Mr M. Stamp(Chairman), Mr J. Padley, Mrs C. Sellars, Mrs S. Smith, Mrs M. Stamp, Mr R. Clark .
Visitors :- Dist. Cllr. G. Fenwick & C. Cllr L. Strange
1) Apologies for Absence:-
Received from Mr P. Dawson, Mr D. Pattison and Miss C. Bunch.
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 19 th June 07 were signed as a true record
4) Chairman and council's comments:-
Chair warmly welcomed Cllr Clark as a new member of the council. It was noted that the church clock is striking too fast. This is to be rectified by the rector. The chair has spoken to Mr Bell about the design for the proposed seats but these have not been received as yet. Unable to proceed further until council is aware of additional insurance costs.
5) Crime and Vandalism:-
None to report. Council noted no representative from the local police force was present at the meeting again and asked that clerk contact PC Graves.
6) Clerk's report on matters outstanding:-
i) The clerk has found that the water supply is only for the tap in the burial ground and Anglian Water have now fitted a meter.
ii) Middle Rasen has progressed to the second round of the Best Kept Village competition.
iii) Clerk has been asked to supply a plan of the cemetery illustrating where the relevant burial plots are in order that the insurance claim may progress further.
iv) Training seminar dates re new Code of Conduct have been received from WLDC. The nearest is to be held at the Festival Hall, Market Rasen on Wed 29 th August at 7pm. Anyone wishing to attend please contact the clerk as soon as possible.
v) Clerk informed council of events at the planning inquiry held earlier in the day.
7) Planning:-
Planning permission has been granted for:
Alterations and extensions at Holmleigh, Walesby Road.
Council has made comments concerning access and lack of turning area on application to demolish existing bungalow and erect two detached dwellings and one garage at Sorrell
466 467
Dene, North Street. Council would prefer a bungalow to be built rather than two detached houses.
Clerk to contact planning officer for further information re application for certificate of lawfulness at Manders, Walesby Road.
Communication from owner of Clare Lodge was read out to council regarding application received to erect 7 dwellings at Clare Cottages, Gallamore Lane from Allison Homes. Council strongly object to this proposal.
8) Correspondence:-
i) WLDC Best Value Performance Plan - Copies available at libraries and area offices.
ii) WLDC Licensing Act, Statement of Licensing Policy - Council invited to take part in consultation.
LCC - Flood warning siren test on 15 th August 2007. Posters for notice board.
9) Finance & Accounts for payment:-
Balances:- Community Acc 2/7/07 £24,632.78
Instant Access 8/7/07 £67.55
Invoices:- W. Carter (wages ) £216.67
All Invoices were passed for payment.
Clerk asked to contact banks to enquire about business accounts offered elsewhere as the interest rate on present banking facilities is very low.
10) To discuss parish council representative on school governing board:-
Clerk to notify head teacher and clerk to school governors of Mrs Lloyd's e-mail address.
11) To discuss zebra crossing on A631 and other highway matters:-
The clerk has met with Steve Wiles and has been informed that Highways department are now looking more favourably on the crossing facility following the offer from the parish council of additional funding. Clerk to arrange a site meeting and to notify Cllrs Fenwick and Strange of the date.
Chair said that it was important that the lay-by on North Street still be pursued.
12) To discuss and resolve street naming of new development off Walesby Road, Market Rasen:-
Council resolved Lancaster Drive to reflect its historic heritage and also has connotations with bomber county.
13) To discuss recent flooding in the village:-
The chair wished to publicly thank a group of residents who supplied and delivered sandbags around the village on the night of the flood. He said it showed great public spiritedness. Council resolved that the clerk draft a letter of thanks from the parish council, to be displayed on the notice boards and on the website.
Cllr Fenwick informed council that WLDC's questionnaire has still to be developed as it
467
468
is important that the right questions are asked. The results received will be used to ask fundamental questions of other agencies and resolve any problems identified.
14) To adopt amended standing orders:-
Proposed Cllr Padley. Seconded Cllr Stamp. Resolved.
15) Appointment of internal auditor:-
Clerk to contact Cassells.
16) Items for next meeting:-
Adoption of new code of conduct
T here being no other business the meeting closed at 9.29pm
Parish Council Minutes for 19/6/07
Present:-
Mr M. Stamp(Chairman), Mr D. Pattison, Mrs C. Sellars, Mrs S. Smith, Mrs M. Stamp, Miss C. Bunch.
Visitors :- Dist. Cllr. G. Fenwick
1) Apologies for Absence:-
Received from Mr P. Dawson, Mr J. Padley and Cllr L. Strange.
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 15, and took no part in discussion regarding grant. Cllr Mrs Stamp declared a personal and prejudicial interest and Cllr Miss Bunch declared a personal interest in item 13 and took no part in discussion regarding grant for church clock maintenance.
3) Minutes of meeting:-
Minutes of 15 th May 07 were signed as a true record
4) Chairman and council's comments:-
Chair warmly welcomed Cllr Bunch as a new member of the council.
5) Vandalism:-
Beer bottles had been smashed 2-3 weeks ago on the village green and a resident nearby had cleared up the mess. Residents are reminded that they must ring the police at the time of the incident. The kissing gate between the fields south of North Street has been vandalised and been replaced with a much stronger type.
6) Clerk's report on matters outstanding:-
i) Anglian Water has confirmed that the cemetery should be on a water meter. Clerk to contact re concerns that stop tap is also for the tap situated in the paddock to the west and is nothing to do with the parish council.
ii) The litter pick with the schoolchildren was very successful and posters have been displayed around the village asking for help in keeping the area tidy. Clerk hoped that this would be an annual event.
iii) No response as yet to insurance claim re burial ground.
iv) Street light installed after much pressure applied and receipted invoice has now been sent to WLDC to obtain grant monies.
v) No training dates re new Code of Conduct. Copies for each councillor in circulation.
vi) Guidelines received from LALC re effectiveness of internal audit to be circulated.
vii) Standing Orders have been amended to include clerk's delegated powers. Copy to each councillor.
viii) Clerk has been contacted by WLDC's solicitors, Browne Jacobson, re inquiry on Dovecote to be held on 17 th July. Council updated. 463
7) Planning:- 464
Council has no objections to:
station a pre-school classroom unit and link to existing unit and to provide six additional parking spaces at Middle Rasen Primary school.
Planning permission has been granted for:
Erection of 4 social houses at Mr11 Site, Walesby Road, Market Rasen
Six roof windows at Moorby House, Skinners Lane.
Permission has been refused for:
Change of use of agricultural land to nature reserve at Moorby House, Skinners Lane.
8) Correspondence:-
i) WLDC Appontment of Standards Committee - Parish Council reps are Mr C. Padley and Mr S. Webster.
ii) WLDC - Yellow Pages can now be recycled with paper at the kerbside.
iii) WLDC - WLDC & Lincs Police have joined forces to make the local area safer and cleaner under Street Force partnership. This will deal with fly tipping, anti-social behaviour, littering and dog fouling. Telephone number to report incidents is 01427 676676. Posters displayed on notice boards.
iv) LCC Highways - A631 Road Safety Liaison Meeting on Thurs, 28 th June 3pm at Hemswell Village Hall.
v) WLDC now have a small mechanical road sweeper for use in villages. Cllr Fenwick is to ask that areas affected by flooding be cleared.
9) Finance & Accounts for payment:-
Balances:- Community Acc 2/6/07 £25734.88
Instant Access 8/5/07 £67.38
Invoices:- W. Carter (wages ) £216.67
W. Carter (petrol for mower) £20.00
LCC (street light) £754.75
Green Stripe (strimmer repair) £112.45
WLDC (uncontested election costs) £156.50
Rasen Hardware (padlock for stocks) £6.86
All Invoices were passed for payment.
Clerk confirmed that the annual insurance policy through CC Ltd is renewed at a cost of £425.36. Also that the Audit has been submitted to Moore Stephens to timescale and VAT reclaimed.
10) To discuss and resolve co-option of parish councillor:-
Mr Robert Clark co-opted.
11) To discuss pelican crossing on A631:-
Cllr Fenwick confirmed that grant money is available from WLDC towards the project if the council wish to pursue it. Following negative reply from Highways Dept to council's suggestion to site the crossing further east, the Clerk has spoken further with Mr Wiles.
464
465
Mr Wiles has been informed of possible grant from WLDC but Highways stress that, under present policy, a pedestrian refuge could only be justified. Parish Council resolved that it is totally against a central reservation and will press further for a zebra crossing at a cost of £12,000. Council resolved to offer one third of the cost if the project goes ahead in this financial year.
12) To discuss and resolve parish council's acceptance of conditions as per LCC Highways consent form for erection of memorial seats for Heather Bell:-
Council resolved chair contact Mr Bell. Signing of consent form to be deferred to next meeting.
13) To discuss and resolve grant payment towards maintenance of church clock:-
Council resolved to make a 50% contribution towards the circuitry fault and that, as it is not urgent, it be repaired next March, if necessary, when the clock is serviced.
14) Report from Meetings:-
Cllr Pattison has attended the Community Police Forum. He informed council that the priorities of the local police ie anti-social use of vehicles and underage drinking have worked fairly well, resulting in several prosecutions and 3 vehicle seizures. Cllr Pattison has highlighted the issues of youngsters returning to the village at the weekends and speeding as priorities for the next few months.
Cllr Bunch and the clerk have met with Sarah Akerman (LCVYS) re the possibility of setting up youth projects in the village. She is to take the matter forward and report her findings back to the clerk.
15) To discuss future of the village hall and resolve request for grant for repairs:-
Cllr Sellars informed council of the recent village hall AGM and the present committee members. Council resolved to award a grant for the tap repair once the cost is known.
16) Items for next meeting:-
Update on school governor representative Dovecote
Adoption of new standing orders Zebra crossing
Signing of new bank mandates and savings account Memorial seats
T here being no other business the meeting closed at 10.15pm
(Minutes of the) Annual Meeting of the Parish Council on 15/5/07
Present:-
Cllrs Mr M. Stamp(Chairman), Mr D. Pattison, Mrs C. Sellars, Mr J. Padley, Mrs S. Smith, Mrs M. Stamp
Visitors :- Dist. Cllr G. Fenwick
Apologies:- Cllr Miss Bunch, Cllr L. Strange
• Election of Chairman:-
Mr M. Stamp proposed by Mrs C. Sellars. Seconded by Mrs M. Stamp. Mr Stamp elected to serve as Chairman
2) Election of Vice-Chairman:-
Mr D. Pattison proposed by Mr M Stamp. Seconded by Mrs S. Smith. Mr Pattison elected to serve as Vice-Chairman.
3) Apologies for Absence:-
Received from Mr P. Dawson, Miss C. Bunch & Cllr L. Strange.
4) Declarations of interest by Councillors:-
Chair declared a personal/prejudicial interest in item 15. Cllr Mrs Sellars declared a personal interest in grass cutting payment in item 11. Both left the room while discussions took place.
5) Minutes of meeting:-
Cllr Pattison asked that it be minuted that the chair and clerk be commended on their swift response to the burial problem which had occurred the previous month. He said it had been handled very efficiently. Minutes of !0 th April 07 were signed as a true record .
6) Chairman's & Council's comments:-
Chairman informed council that Nigel Sardeson, LCC has been informed about trees on North Street encroaching into the road. Action will be taken.
Cllr Mrs Stamp commented on the increased vandalism at the bungalow for sale on North Street. Cllr Pattison has noted that the lock on the stocks on the green has again been broken. Council was disappointed that there was again no member of the local police force at the meeting. Cllr Pattison said he would express council's views at the next meeting of the Community Forum due to be held on 23 rd May. Council requested that vandalism be a regular agenda item in future.
Clerk asked to contact WLDC's Neighbourhood Warden re parishioners' concerns of increased rats in village. It was suggested that notices be displayed by the river requesting people not to feed the ducks.
459
460
7) Clerk's report on matters outstanding:-
i) Serviceteam bill has been paid.
ii) Litter pick around village organised for afternoon of Thursday, 24 th May to start at school. WLDC are providing equipment. Council asked the Clerk to produce notices to display around village advertising the fact that the area has been cleared by the children and parish council.
iii) Best Kept Village posters have been put up. Notice to parishioners to be displayed in the church news.
iv) Insurance claim for the burial ground mix up has been submitted.
v) Street light on footpath should have been installed in April. Clerk spoke to John Stanford who has confirmed with Harlite that it is to be installed in May. Clerk to press.
vi) Parish council representative on school governors is still not receiving agendas/minutes despite concerns previously being raised. Council expressed concern.
8) Planning:-
Permission granted at:
Land rear of Willow Smythe, Gainsborough Road for outline application for dwelling
Moorby House, Skinners Lane for construction of an outbuilding
May Cottage, Mill Lane for brick chimney and external rendering
Sunset View, Church Street for conservatory and raise roof height to create 3 dormer bedrooms and bathroom.
Council has no comments to make on applications at:
Holmleigh, Walesby Road for alterations and extensions
Moorby House, Skinners Lane for change of use from agricultural land to nature reserve.
Council has commented/objected on application to erect dwelling at Braemar Farm, North Street.
9) Correspondence:-
i) New Code of Conduct - to be adopted by 1 st Oct. 07. Clerk advised council to wait until councillors have undertaken training to further explain the implications before adoption. Training dates to be advised. Paperwork circulated.
LCC - Drop-in events for older people around the county. Nearest one is at Dunholme Village Hall on 17 th May.
WLDC Travel Concession scheme - Taxi tokens now available until 28 th September.
WLDC Draft Corporate Plan - available for consultation on the website.
WLDC LDF - Council's comments regarding settlement breaks and retention of green spaces to be included in the LDF document.
New property at North Street to be named Rasebrook Farm.
10) Finance & Accounts for payment Inc. Renewal of Parish Council insurance policy:-
Balances:-
Treasurers Acc 2/5/07 £27748.90
Instant Access 8/5/07 £67.38 460
461
Invoices:- W. Carter (wages £216.67
H. Pitman (salary £1419.08/ exp £118.15) £1537.23
LinCon Ltd (notice boards) £675.63
LALC (Good Councillor Guides p&p) £2.35
Petty cash £50.00
P. Sellars (grass cutting x 5) £176.25
M. Stamp (chairs expenses) £150.00
All Invoices were passed for payment.
Community Council of Lincolnshire renewal of insurance premium for 2006/7 is £409.61. However, this does not include new notice boards. Council resolved to pay once these items added.
12) Annual Return for the year ended 2006/7:-
Clerk reported that this is now complete and needs to be signed off by council ready for submission to Moore Stephens by 18 th June.
a) Statement of accounts approved.
b) Review of effectiveness of internal audit. Clerk to ask for clarification from LALC & Moore Stephens as to what this entails.
c)Annual Governance Statement executed.
Clerk reported that unfortunately, Mr Hudson, the internal auditor is unable to continue in that capacity and that a new internal auditor would need to be appointed, using the effectiveness guidelines given by Moore Stephens.
13) To discuss and resolve co-option of new councillor:-
Council resolved to advertise the vacancy. Deadline for applications to be Tues. 12 th June.
14) To discuss pelican crossing:-
Reply received from Steve Wiles, Highways Department to letter sent in April. Unfortunately LCC's stance remains the same and is not favourable. Council resolved to suggest a different site on A631, namely further towards Market Rasen where the road is wider. Clerk to send a letter to Highways, copy to be sent to chapel secretary. Cllr Fenwick still pressing WLDC for funding. Cllr Strange to be informed of resolution and to press with LCC.
15) To discuss chairman's expenses for 2006/7:-
£150 proposed Cllr Padley. Seconded Cllr Pattison. Unanimous. Resolved.
16) To discuss garden of remembrance for burial of ashes:-
Clerk has measured out the proposed area for the garden of remembrance and is working on a plan to mark the plots. Based on plot size of 18ins x 18ins and 12 ins apart, there should be room for around 150 plots.
461
462
Council resolved that plaques be no bigger than 12insx18ins and that a charge of £50 per plot be levied.
A boundary of trees is to mark the memorial garden from the burial plots. One dead tree has been replaced by the yew tree donated by Mr and Mrs Richmond. Two further dead trees to be replaced by free trees for parishes scheme.
Clerk informed council that, under clerk's delegated powers, the handyman's strimmer has been taken to Green Stripe for repair. Council may wish to consider purchasing a more industrial strimmer in the future as the burial ground expands.
17) To discuss church clock maintenance:-
Clerk has contacted Smiths of Derby to ascertain when the battery circuit board, which has been identified as failing, was installed. No reply as yet. Deferred to next meeting.
18) To discuss proposed meeting between youth worker and members of the parish council to discuss activities for youngsters within the parish:-
Clerk and Cllr Miss Bunch to represent the council at the meeting with Sarah Akermann, co-ordinator for Voluntary Youth Services.
19) To discuss parish council newsletter:-
Deferred to next meeting.
20) To discuss need for an additional bus stop on Caistor Road:-
The Clerk to pursue with LCC.
21) To discuss need for a replacement metal rack for bikes and dogs at the Post office:-
Resolved. Chair to order from A. Gibson after consultation with owner of post office.
22) Items for next meeting:-
Parish council newsletter
Church Clock maintenance
Vandalism
Report from meeting with youth worker
Pelican crossing
Co-option of new councillor
Appointment of Internal Auditor
There being no other business the meeting closed at 9.50pm
Minutes of the Meeting of the Parish Council on 10/4/07
Present:-
Mr M. Stamp(Chairman), Mr D. Pattison, Mrs C. Sellars,
Visitors :- Dist. Cllr. G. Fenwick, Cllr L. Strange
1) Apologies for Absence:-
Received from Mr D. Lloyd, Mrs S. Smith, Mrs M. Stamp, Mr G. Gibson, Mr P. Dawson.
2) Declarations of interest by Councillors:-
Cllr Mrs Sellars declared a personal interest in item 8, resolution of payment for grass cutting and took no part in discussion. Cllr Stamp declared a prejudicial interest in item 11and left the room.
3) Minutes of meeting:-
Minutes of 20 th March 07 were signed as a true record
4) Chairman and council's comments:-
None.
5) Clerk's report on matters outstanding:-
i) Anglian Water has been contacted re installation of a water meter.
ii) Serviceteam bill still outstanding. Resolved that clerk pay account if a reminder is sent.
iii) Letter sent to Mr Bell following discussion at last meeting. No response as yet.
iv) Letter sent to Highways re pelican crossing. No response as yet. Copy letter and reply sent to Mr Hudson.
v) Contact has been made with school re organised litter pick. Head thinks it a good idea and is keen to involve the older children. Date set for Thurs. 24 th May. Clerk has also contacted Bill Read to talk to children about responsible dog ownership. An incident re dog bin on Woodhill has been reported to WLDC,
vi) There will not be an election as two councillors have not put up for re-election and only one person came forward for nomination. There is now one vacancy and a need for council to co-opt. To be discussed at next meeting.
vii) Clerk has delivered nearly 800 newsletters around the parish.
6) Planning:-
An appeal by Mr Clark re Millark, North Street has been allowed.
Council has no objections to:
Reposition previously approved garage at Plot 13 Jacksons Field
Erection of 4 social houses at Mr11 Site, Walesby Road , Market Rasen
456
457
7) Correspondence:-
i) Moore Stephens has been appointed external auditor by the Audit Commission and will now undertake work for Middle Rasen from the Peterborough office.
ii) Town, Parish and District Council Assembly - Invitation. To be held at William Farr school on Mon 16 th April at 7pm.
8) Finance & Accounts for payment:-
Balances:- Treasurers Acc 2/3/07 £12296.53
Instant Access 8/3/07 £67.21
Invoices:- W. Carter (wages ) £216.67
H. Pitman (newsletter) £43.96
J. Marshall Funeral Director £160
Middle Rasen PCC (hire of hall) £45.00
P. Sellars (2 grass cuts) £70.50
Marriotts £3407.50
All Invoices were passed for payment.
9) To discuss parish council newsletter:-
Deferred to next meeting as agenda item requested by Mr Dawson who was absent from meeting.
10) To discuss need for an additional bus stop on Caistor Road by Fern Drive :-
Letter to be sent to Chris Briggs, Rural bus services. LCC to ask if it is possible.
11) To discuss and resolve chair's expenses:-
Chair left the room. However, council could not resolve as only 2 members remaining and therefore not quorate. Defer to next meeting.
12) To discuss and resolve payment of additional burial costs incurred at burial of parishioner on 2 nd April 2007, due to incorrect burial records from 2002:-
Clerk explained to council that an error had been made in the burial records by the previous clerk and this had led to a need for reorganisation of reserved plots for Mr Clarke and Mr and Mrs Parrott. As this had not come to light until the morning of the funeral of the parishioner, it had been necessary for the grave digger to dig another grave. Council resolved that it reimburse J Marshall Funeral Directors for additional cost of £160. Clerk informed council that she had sent a letter of apology straight away to the family of the deceased and had visited them later that week. She had also visited Mr Clark to explain the changes and had written a letter to both him and Mr and Mrs Parrott detailing the changes. All parties were happy with the outcome. Council resolved to pay for alteration to headstone. Cost of c£250 quoted by Leakes Masonry. Clerk to enquire whether insurance policy will cover error.
457
458
13) Dovecote:-
Clerk updated council on latest advice from WLDC Enforcement.
16) Items for next meeting:-
Co-option of councillor
Parish council newsletter
Additional bus stop on Caistor Road by Fern Drive
Chair's expenses
Replacement of metal rack for bikes at the post office
T here being no other business the meeting closed at 8.40pm
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 20/3/07
Present:-
Mr M. Stamp(Chairman), Mr D. Pattison, Mrs C. Sellars, Mrs S. Smith, Mrs M. Stamp, Mr G. Gibson, Mr P. Dawson, Mr J. Padley.
Visitors :- Dist. Cllr. G. Fenwick
1) Apologies for Absence:-
Received from Mr D. Lloyd, Cllr L. Strange, PC R. Graves and PCSO N. Wallace.
2) Declarations of interest by Councillors:-
None
3) Minutes of meeting:-
Minutes of 20 th February 07 were signed as a true record
4) Chairman and council's comments:-
The Chair informed council that the clerk has now received necessary permissions from Allison Homes and Persimmon Homes and that the notice boards will be erected by the weekend. He has also received a telephone call from a parishioner regarding a memorial plaque recently sited in the burial ground. The chair assured the parishioner that the parish council has granted permission. Mr Bell has also contacted the chairman again re erection of two memorial seats. Parish council had previously (March 2006) agreed on the siting of one on North Street and the other on the green lane at the top of Stockmoor Lane and Mr Bell had been notified. Council stated that in its opinion these two sites were still preferable and that Mr Bell seek necessary approval from Highways. Clerk to send another letter to Mr Bell.
5) Clerk's report on matters outstanding:-
i) Grant of £450 through the Local Councillor Initiative Fund has been awarded to the parish council, to help with the cost of the additional street light. Chair thanked Cllr Fenwick.
ii) Letters of thanks for donations received from Market Rasen LIVES First Responder Group and Citizens Advice Bureau.
iii) Clerk received no further comments to submit to WLDC on early planning issues. The letter sent had identified retention of the green space in the village and also the settlement break between Middle and Market Rasen. These have been noted and will be discussed at a Development Plan sub-committee meeting due to be held on 4 th April 2007.
iv) Clerk has spoken to Peter Keal, Highways, re parishioner's concerns of vehicles on Low Lane and informed council of the outcome of the discussion. The parishioner has also been informed.
v) Reply received from Highways re signs to the industrial estate. Their opinion is that the
452
453
signs are considered to be both adequate and informative. No response from WLDC to council's request to rename Gallamore Lane, Old Gallamore Lane. Cllr Fenwick asked for a copy of Highways letter and chase up WLDC‘s response.
vi) Clerk has spoken to Serviceteam re outstanding bill for January. Council resolved to
defer payment until next meeting. Mr Sellars has given the grass one cut, on 15 th March so far.
6) Planning:-
Council has no objections to:
Erection of glazed link, brick chimney and external rendering at May Cottage, Mill Lane. Outline application to erect a dwelling on land rear of Willow Smythe, Gainsborough Road
7) Correspondence:-
i) Letter received from a parishioner concerned about parking on Gainsborough Road. PC Graves has been informed.
ii) Market Rasen Town Council - Invitation to Civic Service on Sun. 22 nd April 2007 at St Thomas the Apostle's Church.
8) Finance & Accounts for payment:-
Balances:- Treasurers Acc 2/3/07 £12296.53
Instant Access 8/3/07 £67.21
Invoices:- W. Carter (wages ) £208.00
AG & GC Gibson (plaque in Burial ground) £28.20
Anglian Water (burial ground) £172.00
J. Marshall (overpayment ) £83.00
CPRE (inc BKV comp. Entry) £20.00
LALC (annual subs) £262.00
All Invoices were passed for payment.
9) To discuss pelican crossing on A631 and other highway improvements for the future :-
The matter of a pelican crossing was discussed at the February meeting of the parish council and Cllr Strange had been asked to take the matter up again with Highways Dept. In his absence, the clerk read out a copy of the letter sent to S. Wiles asking for it to be included in the budget for 08/09.
A copy of a letter sent to the Rasen Mail by a parishioner objecting to the new crossing facility installed by Highways recently was also discussed. Council resolved that the clerk send a letter to Highways requesting the matter be looked at urgently.